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What is Necessary to List a Job Vacancy


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Preparing for the recruitment process is essential. Before you list and advertise your position, analyze the job you are recruiting for.  Identify the duties of the position and the knowledge, skills and abilities necessary to perform  those duties. Include the percent of time the employee will spend on major duties and a description of the major duties in order of importance. 

You may submit all the forms electronically to staffteam@lists.berkeley.edu, with the exception of the Request to Recruit Form which must be submitted in hard copy for necessary signatures.   If you have questions about your recruitment e-mail staffteam@lists.berkeley.edu

Your job vacancy packet must include:

  • Request to Recruit Form

    This form must be included in the recruitment package complete with signatures. The form indicates whether the job is full time or part-time, permanent or temporary. It also provides the source of the funding and must include the required authorization signature.

  • Job Description Template

    This form includes a description of the job and aids in classification of the position

  • Job Summary

    The listing is the summary that you prepare for your job and is used in the posting that appears in the Campus Job Vacancy Listing.  This includes the major duties and responsibilities (not tasks), using functional verbs in descending order of importance. For the qualifications necessary list the skills, knowledge, abilities, certificates and licenses required to successfully perform the duties. Indicate whether each is desirable, preferred, helpful or required.  The summary should not exceed 80 words.

  • The Physical, Environmental, and Mental Demands Form (PEM)

    The PEM is intended to help determine the physical, environmental and mental demands of the position.

  • Department Organizational Chart
  • Job Training Plan
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