Librarian Review Timetable
Academic Promotion and Career Status Reviews
November 2-16, 2015:
Review Initiators will confer with librarians. Any recommendations for an off-cycle review for a librarian who is not scheduled for an automatic review during this review period should be brought to the Library Human Resources Department's attention by November 16. Review Initiators and librarians begin the gathering of relevant documentation for promotion and career status review in those cases where (1) the librarian is scheduled for a review, or (2) the Department Head intends to initiate a review, or (3) the librarian intends to request a review. Candidates should begin to assemble their dossiers.
As soon after November 2 as possible, but by November 16 at
the latest, the candidate under review may suggest the names of
persons from whom letters of evaluation may be solicited. The Review
Initiator shall solicit letters evaluating the candidate from qualified
persons, including a reasonable number of persons whose names have been
provided by the candidate.
Any request for deferral of a scheduled promotion or career status
review must be made known to the Library Human Resources Department and
CAPA by mid-November at the latest. Review Initiator
should be prepared to present information concerning the available evidence which will form the
justification for their recommendations.
Concerns should be discussed with the candidate by the Review
Initiator, and consideration should be given to the content of
documentation that addresses such concerns.
December 1, 2015 to January 29, 2016:
Review Initiators and librarians put together the formal documentation
which will be used in the review. This should include:
Review Initiator's recommendation. (Comments prepared by persons at higher levels of supervision (e.g. division heads, department heads, Assistant/Associate University Librarians) may be included in the academic review file.)
Librarian's signed self-evaluation.
Carefully chosen copies of reports, articles and books
which the candidate has authored or edited and other documentation which
the candidate believes may be of assistance in the evaluation.
A current CV or new or updated Biography Form 1501 available online at http://www.lib.berkeley.edu/LHRD/forms.html
Confidential letters solicited by the Review Initiator.
December 11, 2015:
Library Human Resources Department will provide a list of names of the
promotion and career status candidates to CAPA.
December 14, 2015 to January 15, 2016:
CAPA nominates the Ad Hoc Review Committees and consults with the
University Librarian about final appointments to the committees.
January 22, 2016:
The University Librarian appoints Ad Hoc Review Committees.
February 1, 2016:
All promotion and career status recommendations with
completed documentation (including comments from Associate University
Librarian, if applicable), must be received by the Library Human
Resources Department by this date.
February 1 to March 31, 2016:
Ad Hoc Review Committees begin to meet, review documentation and
prepare recommendations. Committee reports should be submitted to CAPA
no later than March 31.
February 1 to April 30, 2016:
During this period CAPA is reviewing documentation including the Ad
Hoc Review Committee recommendations. CAPA prepares its own
recommendations which are transmitted to the University Librarian
no later than April 30.
May 1 to June 30, 2016:
The University Librarian makes advancement decisions, and consults
with CAPA as required.