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Work Study
Graduate Students
Leaving Employment
Student News


Work Study Questions

Work Study is a federally-subsidized hourly wage job program that may be part of your financial aid package. The Work Study subsidy pays for half of your salary. Using your Work Study award does not negatively impact your financial aid eligibility for the next Federal Aid year. Having a Work Study job may actually lower your Estimated Family Contribution (EFC), which may make you eligible for additional aid.

If you are eligible to receive Work Study funds, you must activate your award upon receiving a job in the Library and at the start of every new academic year.

To activate your Work Study award, you must:
  • Inform Library Student Employment and your direct supervisor that you are eligible to receive Work Study funds. Student Employment will send you a job referral through the Work Study Website
  • Log into the Work Study Website via CalNet authentication.
  • Accept the job referral.

The workstudy office is unable to retroactively use Work Study Awards, which is why it is very important to accept your job referral as soon as possible.

This process MUST be repeated for every new academic year and every new Work Study job. You will usually receive a Work Study job referral in the late summer or early fall.


Graduate Students

The Library employs some graduate students in both regular Student Assistant I positions and Graduate Student Assistant II positions. The following requirements apply to Graduate Student Assistant II positions:

Employment Requirements

  • Must be a regularly enrolled graduate student.
  • May not work over half-time per week during the academic year, between all appointments combined, unless a waiver is granted by the Graduate Division.
  • Must work under the direction of a librarian or a Library faculty member or authorized Principal Investigator.
  • May work through the end of the last month of the semester in which the terminal degree is awarded, i.e., spring graduates may work through May 31.
  • Appointments must have an end date within one academic year or less; reappointment is not guaranteed.

Job Criteria

  • Must perform assigned library duties (i.e. research, quantitative analysis, data compilation, bibliographic searches, transcribing scholarly documents, et al.) related to the graduate degree program.
  • May or may not collaborate in the publication of research.
  • Must work under the direction of a librarian or a Library faculty member or authorized Principal Investigator.
Some graduate students are eligible for Work Study. To find out if you're eligible, contact the Work Study office. If you are eligible to receive Work Study funds, you must accept the job referral in the process outlined in the Work Study section above.


Leaving Employment

When a student graduates or leaves Library employment;

  • The supervisor and student determine an end date.
  • If applicible, the student returns keys to the supervisor.

The supervisor must complete the Student Separation Form and send it to Student Payroll on or before the student's last day.

Students should contact Fidelity Investments at 1-800-343-0860 to arrange for distribution of DCP benefits. Student W-2 forms will be mailed late in January to the permanent address on record.

The US Post Office does NOT forward W-2 forms.Students should always keep their addresses current with Student Employment.


Student News

There are many perks to working in the Library as a Student Library Employee (SLE). Not only does a Library position look good on a resume, but many of the skills you learn will help you long after graduation. Other perks include upgraded library privileges (to graduate student status) and the annual Student Appreciation Party, usually held in April. The Student Appreciation Party recognizes how important students are to the success and daily operation of the Library. Past parties have included themes with live entertainment, prizes, music and, of course, lots of food.


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