Generic Sample Letter for Review Solicitation

Dear:

This year Librarian X is being considered for advancement to X at the University of California. In order to develop as complete an assessment file as possible, I invite you to comment on Librarian X's professional performance and contributions as you are familiar with them. I ask that you focus primarily on the period under review, from Date to Date, but encourage you also to comment as you see fit on any particularly signal achievements. I would appreciate your sending me your objective appraisal of Librarian X's activities, accomplishments, and contributions to the Library, the University, and the profession.

(Here may be added statements describing specifics of information/assessment desired)

Under University of California policy, the identity of authors of letters of evaluation which are included in the personnel review files will be held in confidence. A candidate may, upon request and at certain prescribed stages of the academic personnel review process, be provided access to such letters in redacted form. Redaction is defined by the University of California as the removal of identifying information (including name, title, institutional affiliation, and relationship to the candidate) contained either at the top of the letterhead or within and below the signature block of the letter of evaluation.

The full text of the body of your letter will therefore be provided to the candidate if so requested. Thus, if you provide any information that tends to identify you in the body of the letter, that information may become available to the candidate. If you wish, you may provide a brief factual statement regarding your relationship to the candidate at the end of your letter but below the signature block. This brief statement will be subject to redaction and will be made available to the candidate.

Although we cannot guarantee that at some future time a court or governmental agency will not require the disclosure of the source of confidential evaluations in University of California personnel files, we can assure you that the University will endeavor to protect the identity of authors of letters of evaluation to the fullest extent allowable under the law.


RETURN TO: Academic Review


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