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                                                      Revised, September 1993
                                                      Revised, April 2001
                                                      Revised, December 2014


A.   Compiling Documentation (candidate and review initiator)

1.   Candidate and review initiator consult.  Candidate prepares self
     evaluation and review initiator begins assembling candidate's dossier.

     If letters of reference are appropriate, candidate provides review
     initiator a list of persons from whom letters may be solicited.
     Review initiator may solicit any number of letters and is not bound by
     candidate's list.  Review initiator receives letters, which are
     confidential,and takes them into account in arriving at a comprehensive
     evaluation of candidate.

     Candidate submits self evaluation and supporting documentation to
     review initiator.

2.   Review initiator arrives at a tentative recommendation and discusses
     it with candidate and with appropriate administrative reviewer(s):e.g.,
     department head, AUL, UL, dean, director.

     Review initiator writes a final evaluation and recommendation,addressing
     as fully as possible concerns and issues raised by candidate and by
     administrative reviewers consulted.

     Candidate signs the final evaluation/recommendation and may respond in
     writing. Candidate may request redacted copies of confidential solicited
     letters and respond in writing.

3.   If review initiator is not the department head (or affiliated library
     equivalent), review initiator submits dossier to that person, whose
     comments are added to the file. The comment may consist of
     a signature indicating agreement with review initiator's recommendation
     or a narrative statement.  If the comments were added, candidate receives a copy
     and may respond in writing.

     In The Library, dossier is forwarded to additional administrative
     reviewers as appropriate; dossier is forwarded to Library Human
     Resources Department (LHRD); candidate reviews documentation checklist
     and signs certification statement.

     In affiliated libraries, dossier is certified and receives final review per local unit
     procedures. APO forwards affiliated library dossiers to LHRD.

B.   Peer and Administrative Review (CAPA, ad hoc committees, other
     administrative reviewers)

1.   LHRD makes all cases available to CAPA and promotion and career status cases
     available to ad hoc committees.

2.   For promotion and career status reviews, CAPA nominates ad hoc
     review committee members and conveners. Final decision makers make

     Ad hoc committee convenes, reviews dossier, writes recommendation
     to final decision maker and places the letter in the dossier.

3.   CAPA reviews all dossiers, including the statements of administrative
     reviewers and ad hoc committees,and makes recommendation to final
     decision maker.

     In the course of their deliberations peer review committees, AULs and
     final decision makers may request additional information.  Candidate is
     notified if material is added to the review file and may request
     redacted copies.  Candidate may respond in writing.

C.   Final Decision (final decision maker: University Librarian or
     Vice Provost for the Faculty in affiliated library cases)

1.   CAPA may confer with University Librarian regarding cases in the Library.

2.   CAPA may confer with Vice Provost regarding cases in the
     affiliated libraries.

3.   Final decision maker decides and informs candidate in a letter, with a
     copy to CAPA.

D.   Reconsideration Process (final decision maker: Vice Provost)

1.   Candidate may request redacted copies of all confidential material in
     the review file (which at this stage would include CAPA and ad hoc

     Candidate may request an informal meeting with the University Librarian,
     or, in affiliated library cases, with the dean or director.

2.   Candidate makes decision whether to proceed with a formal petition for reconsideration.

     In a formal petition, candidate's letter of petition is added to original
     dossier, along with summaries of confidential material that may have
     been requested.  CAPA reviews file and makes recommendation to University Librarian
     or Vice Provost.

3.   Vice Provost either upholds or overturns earlier decision;
     candidate, CAPA and University Librarian (when case involves The Library)
     are informed in writing.

     In affiliated library cases Vice Provost decides both the initial case and the petition.

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