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Administrative & Events Coordinator - Administrative Assistant II #18232

  • Job ID: 18232
  • Location: Main Campus-Berkeley
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Department: Library
  • Application Review Date: The First Review Date for this job is July 25, 2014

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html

Departmental Overview

The Magnes Collection of Jewish Art and Life was established in 2010 at The Bancroft Library after the transfer of the Judah L. Magnes Museum to the University of California, Berkeley. Its remarkably diverse archive, library and museum holdings include art, objects, texts, music, and historical documents about the Jews in the Global Diaspora and the American West. As one of the world's preeminent Jewish collections in a university setting, it provides highly innovative and accessible resources to both researchers and visitors.

Responsibilities

The Administrative Assistant II-Event Specialist will perform a variety of clerical and administrative duties. Set up and maintain alphabetical, numerical, and subject filing systems. Reception by phone and in person; answer phones, refer messages, provide general information; open, distribute, and route mail using some judgment for appropriate recipients. Gather information from readily available sources; compile and prepare routine reports; compose routine correspondence. The incumbent will consult with internal clients on event details including event equipment, rentals, décor, and logistics. The position serves as a primary point of contact for clients throughout the event planning process in coordinating event dates and times for renting out Magnes space, for Magnes private events, and Magnes public events. Responsibilities include, but are not limited to initiating and maintaining relationships with vendors, negotiating and monitoring event contracts, scheduling and conducting pre-event meetings, creating room diagrams, coordinating event rentals, ensuring compliance with campus event policies, and at hand staffing the event.

Required Qualifications

  • Excellent written and verbal communication skills.
  • Related administrative experience.
  • Thorough knowledge and understanding of concepts, principles and practices of event planning.
  • Excellent interpersonal communication skills including political acumen and social perceptiveness as well as outstanding customer service skills.
  • Demonstrated ability to work effectively and collaboratively with diverse groups of people, including faculty, staff, and students within UC Berkeley campus, and external groups.
  • Must be flexible and willing to work some evenings and weekends; schedule varies.
  • Ability to focus and pay strict attention to detail in a fast paced environment.
  • Computer skills including proficiency in Microsoft Office (Word, Excel, etc.), Adobe Acrobat Professional, email, internet, and other common desktop web applications.
  • Excellent presentation skills that can communicate effectively and interact positively with all levels of staff-at Magnes, with campus contacts, and external groups.

Preferred Qualifications

Bachelors degree in related area and/or equivalent experience or training.

Salary & Benefits

Monthly: $3,248 - $3,692

Annual: $38,976 - $44,304

For information on the comprehensive benefits package offered by the University visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying. Apply through jobs.berkeley.edu.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct.

If you'd like more information about your EEO rights as an applicant under the law, please see: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf.

Work Environment

As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: http://www.tobaccofree.berkeley.edu/

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Metadata Creation Professional #18083

  • Job ID: 18083
  • Location: Main Campus-Berkeley
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Department: Library
  • Application Review Date: The First Review Date for this job is June 27, 2014
  • This requisition will remain open until July 14, 2014.

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html

Departmental Overview

In addition to maintaining the metadata within the Library's catalog, OskiCat, Catalog & Metadata Services (C&MS) is responsible for the cataloging and physical treatment of all new monographs, serials, media (including both video and sound recordings), music scores, etc. in all physical and digital formats and languages (except Chinese, Japanese, and Korean) for the UC Berkeley Main and subject specialty libraries - particularly the Media Resources Center and the Jean Gray Hargrove Music Library. Within Catalog & Metadata Services, the Metadata Creation Unit's focus is on the creation of new library metadata and the use or expansion of existing metadata. C&MS works closely with other Library units on projects to improve catalog quality and to identify and create non-MARC metadata for digital library projects.

The Media Resources Center (MRC), in Moffitt Library, is the UC Berkeley Library's primary collection of materials in audiovisual and moving image formats. It is one of the largest such collections in a U.S. academic library, including over 50,000 titles in various analog and digital media formats. It serves the teaching and research needs of UCB faculty, students, and staff, in a variety of departments, primarily in the humanities and social sciences.

The Jean Gray Hargrove Music Library's collections contain some 200,000 volumes of books and printed music, 50,000 sound and video recordings, and 30,000 microforms in addition to extensive special holdings of manuscripts, rare materials, and archives. The collection serves the diverse teaching and research needs of the UC Berkeley Department of Music, which offers a general undergraduate major, and graduate programs in musicology, ethnomusicology, and composition, as well as embracing a variety of performance activities.

Responsibilities

Creates and upgrades metadata/catalog records for materials in all formats. May create, upgrade, or otherwise work with non-MARC metadata for print and digital collections. Works with special workflows such as: music scores, sound recordings, DVDs, videocassettes, and streaming media. Performs complex database maintenance by resolving conflicts, improving, or correcting bibliographic, item, holdings or authority records in the UCB online catalog. Performs problematic snag analysis for materials stored at NRLF, as well as subject specialty and other library collections. May contribute authority records to national cooperative cataloging program and/or may perform complex authority and headings work in local database. Analyzes, evaluates, interprets, and revises or proposes revisions to established guidelines; writes documentation and provides training pertaining to unit procedures and policies. Serves as the liaison between C&MS and the selectors for the music and media collections. May serve as a metadata expert to other Library units.

Required Qualifications

  • Professional proficiency with current cataloging standards, practices, and tools for original and complex copy cataloging, such as: RDA, AACR2, MARC21 formats, Program for Cooperative Cataloging BSR and Policy Statements, Library of Congress Classification (particularly classification schedule M), Library of Congress Subject Analysis, Authority Tools for Audiovisual and Music. Catalogers, Best Practices for Music Cataloging Using RDA and MARC21, Cataloger's Desktop, RDA Toolkit, and other resources of relevance to music, audio, and media materials cataloging.
  • Fluency in English in addition to reading knowledge of one other Western European language.
  • Experience creating metadata for music scores.
  • Experience using OCLC Connexion and integrated library systems, preferably Millennium.
  • Excellent analytical and problem solving skills together with attention to detail for complex, possibly repetitive, detail-oriented work.
  • Ability to participate in multiple concurrent projects in a given timeframe, monitor project workflow, provide regular reports or updates as necessary, and meet project deadlines.
  • Must be self-motivated and able to work creatively, collaboratively, and effectively both independently and as a team leader and member.
  • Excellent organizational and time management skills.
  • Excellent oral, written, and interpersonal communication skills.
  • Strong service orientation.

Preferred Qualifications

  • One or more years of experience performing original cataloging of media (including both video and sound recordings)
  • A degree in music or other related area (e.g. music history)
  • Master's degree in library & information science, or other academic subject
  • Experience working with and/or creating non-MARC metadata

Salary & Benefits

Monthly: $3,850 - $5,725

Annual: $46,200 - $68,700

For information on the comprehensive benefits package offered by the University visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying. Apply through jobs.berkeley.edu.

Criminal Background Check

This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct.

If you'd like more information about your EEO rights as an applicant under the law, please see: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf.

Work Environment

As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: http://www.tobaccofree.berkeley.edu/

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Collection Projects Assistant #18395

  • Job ID: 18395
  • Location: Main Campus-Berkeley
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Department: Library Administration
  • Application Review Date: The First Review Date for this job is August 21, 2014

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

Departmental Overview

This position provides collection management support half-time for the University Library's Engineering & Physical Sciences Division and half-time for Library-wide projects: The Engineering & Physical Sciences Division includes five libraries - Chemistry & Chemical Engineering, Earth Sciences & Map, Engineering, Mathematics-Statistics, and Physics-Astronomy. These libraries are primary service points and provide research-level print and digital collections to support the research and teaching programs of the College of Engineering, College of Chemistry, and College of Letters & Science's Mathematical and Physical Sciences Division. The University Library includes more than two dozen libraries and oversight of the Northern Regional Library Facility. Library-wide collection projects - such as the current Google Books Project overseen by the Digital & Collaborative Services team of which this position will be a contributor - aim to increase access and use of library collections. Researchers throughout the university community and beyond heavily use the libraries.

Responsibilities

Assists librarians with projects to identify items to be sent to offsite shelving or withdrawal, including coordinating activities to pull and sort materials. Processes materials including status changes, check out, and check-in of items. Edits item records in the online catalog. Arranges for transport to offsite shelving. Works with complex spreadsheets for analyzing holdings of campus libraries, the Regional Library Facilities, and digital collections. Works collaboratively with Library staff on project-related tasks including material selection, pulling, routing, inventory control, and quality assurance. Maintains statistical records of work done. Participates in resolving routine problems related to inventory maintenance and bibliographic record problems. May oversee the work of student employees for particular tasks

Required Qualifications

  • Demonstrated experience with bibliographic searching, library catalogs, integrated library systems, and catalog records.
  • Experience with library circulation operations and procedures.
  • Experience using an integrated library system to perform record maintenance.
  • Ability to read call numbers and locate, pull, and reshelve books accurately.
  • Excellent attention to detail and aptitude for accuracy with complex work.
  • Excellent analytical, problem solving, interpersonal, and communication skills.
  • Ability to organize and prioritize multiple tasks and work with interruptions.
  • Ability to work effectively both independently and as a team member.
  • Experience with office and collaboration software (MS Word, MS Excel, Google Drive).
  • Workleader experience.

Preferred Qualifications

  • Experience searching OskiCat and Melvyl.
  • Experience with monograph and serials processing in Millennium and/or Sierra integrated library systems.
  • Experience with the Millennium Circulation module.
  • Experience in an academic library.
  • Experience coordinating and overseeing student employees.
  • Experience with digitization projects.
  • Experience with stacks management and collection shifts in libraries.

Salary & Benefits

Monthly: $3,316-$3,772

$39,792-$45,264

For information on the comprehensive benefits package offered by the University visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct.

If you'd like more information about your EEO rights as an applicant under the law, please see: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf.

Work Environment

As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: http://www.tobaccofree.berkeley.edu/

Clery Disclosure

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act require that crime statistics and other safety information for colleges and universities receiving Title IV funds be made available to applicants upon request. University of California, Berkeley's Annual Security Report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You may obtain this information for the UC campus to which you are applying by accessing the website at http://police.berkeley.edu/safetycounts/index.html. A printed copy of the report may be obtained by writing to UCPD, Room 1, Sproul Hall, Berkeley, Califronia 94720-1199 or contact Claudia Archer at 510-642-9113 or via email at ccp@berkeley.edu.

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Academic Human Resources Analyst II #18492

  • Job ID: 18492
  • Location: Main Campus-Berkeley
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Department: Library Administration
  • Application Review Date: The First Review Date for this job is August 29, 2014

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

Departmental Overview

The Library comprises the Main, Bancroft, Moffitt and twenty-two branch libraries on campus. Library Human Resources administers a full range of personnel, employee relations, employment and benefits services for about 90 academic librarians, 350 career and limited employees and 600-700 student library employees who staff the Library system.

Responsibilities

Under general supervision provides advice and guidance on documented non-senate (Librarian) academic staff compensation programs, academic personnel policies and procedures (AFT). Responsible for reviewing and analyzing these Librarians non-senate academic personnel actions, including recruitment, initial hires, reappointments, merits, promotions, and the approval letter. Supports the administration and implementation of the annual Librarian Review. Coordinates and administers annual Librarian Review process in alignment with Librarian Association of the University of California, Berkeley (LAUC-B) Procedures, APM, and UC-AFT Professional Librarian Unit MOU. Coordinates Librarian Review process protocols and procedures in working partnership with the LAUC-B Committee on Appointment, Promotion and Advancement (CAPA) and ad hoc committee activities. Supports search committees for all academic, Senate and non-Senate appointments in the academic classifications including Librarian, Assistant and Associate University Librarian, Researcher, Academic Coordinator, academic Specialist, academic Director, Visiting Scholar, and academic Recall, Exceptional Permission to Appoint (EPA) and Emeritus status. Coordinates and administers all transactional text and data into APRecruit in support of all Library academic recruitments and searches. Performs and coordinates the compilation of documentation for formal close out of searches. Synthesizes components of Search Committee materials and writes summaries for close out process in APRecruit. Assist the HR Manager with select parts of projects assigned to him/her by the University Librarian and Library Administration. Assistant may include data gathering, analysis, recommendation for action, determination of action consequences, drafting appropriate memos and reports, etc. Prioritizes work assignments, demonstrates excellent verbal and written communication skills, works collaboratively on assigned project, provides analysis, and recommendations. Other duties/special projects as needed. Coordinates the annual ARL (Academic Research Libraries) Salary Survey. Maintains and updates spreadsheet of requisite data for formal electronic submittal to ARL. Serves as the Calnet deputy for academic and non-academic staff Workleader role for Library HR web site covers business analysis, design and site configuration, information architecture, user testing, data migration. Create sub-sites for HR web site and migrate existing content to links to campus resources. Continue to maintain and create web site content. Create Drupal applications and Filemaker database applications for Library HR processes, procedures, protocols and workflows based upon Library HR requirements, operational needs and feedback.

Required Qualifications

  • Analytical skills to conduct research, analysis and interpretation of data and information for development of draft recommendations for review HR Manager and Library Administration.
  • Demonstrated organization, problem solving and communication skills including communicating complex or sensitive information clearly and effectively verbally and in writing.
  • Knowledge of campus and departmental formal and informal policies and procedures and understanding of variances to stated policies including bargaining agreements associated with the professional Librarian Unit.
  • Knowledge of UC Berkeley's Human Capital Management System and other related business software programs and systems including OPTRS and BAIRS
  • Knowledge of unit academic culture and educational goals of discipline(s) served.
  • Processes basic knowledge of human resources policies and programs and campus policies and procedures.
  • Experience working with Librarians non-senate academic personnel actions, including recruitment, initial hires, reappointments, merits, promotions.
  • Experience with Drupal applications and Filemaker database applications.

Preferred Qualifications

  • Knowledge of higher education culture and goals
  • Knowledge of relevant campus policies and procedures
  • Prior experience working in an Academic Research Institution/Academic Research Library

Salary & Benefits

Monthly: $3,966.67 -$5,416.66

$47,600 - $65,000

For information on the comprehensive benefits package offered by the University visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Criminal Background Check

This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct.

If you'd like more information about your EEO rights as an applicant under the law, please see: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf.

Work Environment

As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: http://www.tobaccofree.berkeley.edu/

Clery Disclosure

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act require that crime statistics and other safety information for colleges and universities receiving Title IV funds be made available to applicants upon request. University of California, Berkeley's Annual Security Report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You may obtain this information for the UC campus to which you are applying by accessing the website at http://police.berkeley.edu/safetycounts/index.html. A printed copy of the report may be obtained by writing to UCPD, Room 1, Sproul Hall, Berkeley, Califronia 94720-1199 or contact Claudia Archer at 510-642-9113 or via email at ccp@berkeley.edu.

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