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Metadata & Workflow Professional #19540

  • Job ID: 19540
  • Location: Main Campus-Berkeley
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Department: Library Administration
  • Application Review Date: The First Review Date for this job is April 23, 2015

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html

Application Review Date

The First Review Date for this job is: April 23, 2015

Departmental Overview

In addition to maintaining the Library's catalog OskiCat, the Catalog & Metadata Services Department is responsible for cataloging and physical treatment of all new monographs and serials in all formats and languages (except Chinese, Japanese, and Korean) for the UC Berkeley Main and subject specialty libraries.

Responsibilities

Creates and/or upgrades metadata/catalog records for materials in all formats. Performs complex database maintenance by resolving conflicts, improving, or correcting bibliographic, item, holdings and/or authority records in the UCB online catalog, OskiCat. Performs problem analysis for NRLF, subject specialty, and other library collections. Responsible for student employee workflows including materials distribution, student copy cataloging and materials processing. Hires and trains student employees. Resolves workflow problems and snags, answers student questions, provides feedback and updates to department head and managers. Analyzes, evaluates, interprets, and revises or proposes revisions to established guidelines; writes documentation and provides training pertaining to unit procedures and policies. May serve as an expert liaison to other Library units.

Required Qualifications

  • Functional knowledge of national cataloging documentation and tools (i.e. OCLC, RDA, RDA toolkit, PCC BSR, Anglo American Cataloging Rules, MARC21 formats, Library of Congress Classification and Subject Analysis)
  • Experience recognizing and resolving catalog errors
  • Experience cataloging monographic library materials
  • Experience using OCLC and integrated library systems, preferably Millennium.
  • At least two years experience supervising or serving as a workleader for staff or student employees
  • Ability to recognize a variety of languages written in Roman and non-Roman scripts
  • Successful experience working with and the ability to stay on top of complex workflows
  • Demonstrated ability to implement and maintain a variety of simultaneous workflows
  • Excellent analytical and problem solving skills together with attention to detail for complex, possibly repetitive work.

Preferred Qualifications

  • Fluency in one or more Western European, Eastern European, South Asian or South East Asian Languages
  • Original cataloging experience

Salary & Benefits

How to Apply

To apply, please visit http://jobs.berkeley.edu/job-listings.html. Please submit your cover letter and resume as a single attachment when applying.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

If you'd like more information about your EEO rights as an applicant under the law, please see: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Work Environment

As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: http://www.tobaccofree.berkeley.edu/

Clery Disclosure

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act require that crime statistics and other safety information for colleges and universities receiving Title IV funds be made available to applicants upon request. University of California, Berkeley's Annual Security Report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You may obtain this information for the UC campus to which you are applying by accessing the website at http://police.berkeley.edu/safetycounts/index.html.

A printed copy of the report may be obtained by writing to UCPD, Room 1, Sproul Hall, Berkeley, CA 94720.

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Administrative and Student Employment Coordinator #19538

  • Job ID: 19538
  • Location: Main Campus-Berkeley
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Department: Library Administration
  • Application Review Date: The First Review Date for this job is April 9, 2015

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html

Application Review Date

The First Review Date for this job is: April 9, 2015

Departmental Overview

The Library comprises the Main, Bancroft, Moffitt and twenty-two branch libraries on campus. Library Human Resources administers a full range of personnel, employee relations, employment and benefits services for the c. 90 academic librarians, 350 career and limited employees and 600-700 student library employees who staff the Library system.

Responsibilities

Student Employment: Coordinates student personnel recruitment. Scheduling interviews with supervisors and students. Review student applications for completeness and for necessary qualifications. Working with Library supervisors and extend job offers. Coordinate with CSS the on boarding process to ensure prompt process. Resolves non-routine problems. Interprets and researches policies. Ensures compliance with all established policies and deadlines. Interface directly with all candidates and with campus regulatory office personnel including Campus Human Resources, CSS, Career Center, Graduate Division, Office of the International Scholar Advisor and Workstudy offices. Verify student registration with The Office of the Registrar. Responsible for the coordination of the annual Work Study referral process requiring constant follow up. Through the Library Administrative Services Intranet, manages student recruitment including friendly names and chart of accounts.

Academic recruitment: post all academic job postings both online and in print both internally and with off campus agencies. Prepare invoices for job advertisements through UC Bearbuy. Maintain academic job recruitment webpage. Prepare and upload resumes and interview schedules onto Library's secure website. Verify MLS degree with external vendor. Update applicant pool assessments and send regret letters to applicants through AP Recruit and AP Search. Prepares excel spreadsheets and academic data reports. Academic peer review process: receipt of dossiers, assist candidates with dossier certification; assist CAPA committee members with checking dossiers in and out of LHRD; redact confidential materials using Adobe Acrobat Pro.

Provide clerical, security and reception duties for office suite. Provide workstudy screening for all student applicant visitors. Maintain student spreadsheet daily. Answer inquiries from students, staff and patrons. Open and distribute mail for department. Run errands for department i.e. lockshop, UC police department, payroll, campus HR. Consistent scanning and organization of ongoing scanning projects as well as daily incoming forms. Check LIBREC and LHRD email daily and receiving and answering all voicemail daily. Manage the department supply and form ordering. Manage conference room scheduling for department.

Maintain master evaluation list, union reflectors. Maintain annual staff appraisals and academic peer review cases in LHRD case-tracking database. Send out annual evaluation call and salary change notifications using Filemaker Pro. Send the probation evaluation emails and followups to supervisors biweekly. Monitor and log all incoming evaluation and union election forms. Enter all new hires and remove all separation/retirements from all lists as necessary. Responsible for Library staff directory updates and corrections. Maintain all personnel files and electronic documents for academic employees.

Manage the Library Organizational Charts by creating, designing, updating and maintaining as necessary. Working closely with supervisor and department web master on updating department website meeting project deadlines.

Volunteer program: Working with supervisors and CSS to ensure prompt placement of volunteers including the onboarding and separation process.

Plan, organize and run the Annual Student Appreciation Party.

Required Qualifications

  • Demonstrated experience with strong computer skills including word processing, excel spreadsheets, Filemaker Pro, HTML including Drupal, AP Search and AP Recruit.
  • Demonstrated excellent customer service skills both verbally and in writing.
  • Demonstrated experience assisting students in fast paced environment.
  • Excellent communication skills including demonstrated professionalism.
  • Ability to maintain confidentiality while working in a highly sensitive and confidential environment with privileged information.
  • Related student personnel recruitment and administrative experience.
  • Demonstrated ability to meet deadlines.
  • Organizational skills, detail oriented, flexible and ability to work as part of a team.
  • Familiarity with designing organizational charts.
  • Ability to learn new procedures, follow directions and use good judgment.
  • Ability to work in a fast-paced environment.
  • Demonstrated reliable attendance and ability to meet a Monday through Friday, 8-5 work schedule.

Preferred Qualifications

  • HTML experience
  • Academic recruitment experience
  • Salary & Benefits

    How to Apply

    To apply, please visit http://jobs.berkeley.edu/job-listings.html. Please submit your cover letter and resume as a single attachment when applying.

    Criminal Background Check

    This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.

    Equal Employment Opportunity

    The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

    If you'd like more information about your EEO rights as an applicant under the law, please see: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

    Work Environment

    As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: http://www.tobaccofree.berkeley.edu/

    Clery Disclosure

    The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act require that crime statistics and other safety information for colleges and universities receiving Title IV funds be made available to applicants upon request. University of California, Berkeley's Annual Security Report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You may obtain this information for the UC campus to which you are applying by accessing the website at http://police.berkeley.edu/safetycounts/index.html.

    A printed copy of the report may be obtained by writing to UCPD, Room 1, Sproul Hall, Berkeley, CA 94720.

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Administrative Officer 2 #19490

  • Job ID: 19490
  • Location: Main Campus-Berkeley
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Department: Library Administration
  • Application Review Date: The First Review Date for this job is April 1, 2015

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html

Application Review Date

The First Review Date for this job is: April 1, 2015

Departmental Overview

Located in the midst of the Mark Twain Papers in The Bancroft Library, the Mark Twain Project is a longstanding, highly distinguished scholarly undertaking which is creating a comprehensive scholarly edition of Mark Twain's writings, including all of his letters, notebooks, and unpublished manuscripts, as well as his published journalism and literary works. Before 2007 all editions were published as printed books. Since 2007 we have been building an electronic edition of these writings, http://www.marktwainproject.org, which draws upon the Web's strengths of search, organization, and display.

The incumbent manages the daily operations of the Mark Twain Papers and Project by performing a broad range of administrative assignments related to managing the Project's public Reading Room, overseeing funds, and event logistics. In addition to providing administrative oversight to the General Editor and Curator, the position also provides analytical and administrative support to the principal editors, an applications programmer, a digital publications manager, and the associate editors (8 in all). Manages the filing and cataloging of new materials and the General Editor's correspondence. Supervises as many as 4 part-time student assistants.

Reports directly to the General Editor and Curator of the Mark Twain Papers and Project, and manages the administrative operations of the Public Reading room. Requires the understanding of changing/evolving UC policies and procedures and how they affect the department. Provides centralized purchasing services to the unit. Submits orders to centralized Library purchasing in close conjunction with the Library buyers and purchasing unit.

Responsibilities

  • Manages, plans, and ensures that the daily operations of the Mark Twain Papers and Project run smoothly, and is involved in the following activities: budgetary responsibilities, record maintenance, student services, communications, travel and entertainment, and purchasing.
  • Gathers and reviews financial and other resource data; runs monthly reports on the current balances of approximately a dozen gift and grant funds, including three endowments; evaluates and makes recommendations for the unit's need for student hires and volunteers. Hires, trains, and supervises the work of up to 4 student hires and/or volunteers.
  • Functions as a resource on reference and instruction. Serves at the front desk/public service desk providing services to patrons using rare materials in the Reading Room. Greets and directs visitors and scholarly patrons of the collection. Manages the fulfillment of requests for copies and/or permission to publish from outside scholars who are not visiting the unit. Holds primary responsibility for office phones. Responds to and fields messages for departmental e-mail account.
  • Participates in the development and revision of standard operating procedures and guidelines for library patrons visiting the unit, for fulfilling requests from visiting scholar and others for photocopy of rare and sometimes damaged materials, and for the smooth function of the office generally.
  • Creates documentation of acquisitions/processing procedures and acts as liaison with vendors, other staff members, and library administration in establishing appropriate acquisition/processing arrangements.
  • Coordinates special projects and events. Oversees logistic arrangement and event coordination for the Mark Twain Luncheon Club, informal gatherings, and meetings from academic through development functions. Performs both research and stewardship with respect to donors and prospective donors and acknowledgment responsibility of donor gifts and files.
  • Collaborates with the Research Administrator to maintain budgets for biennial grant applications to NEH, revisions thereof for NEH grants made, as well as annual proposed budgets for various private funding agencies.

Required Qualifications

  • Bachelor's degree in related area and/or equivalent experience/training.
  • Ability to maintain a flexible attitude and willingly accommodate changing assignments.
  • Demonstrated experience with office management.
  • Working knowledge of common campus-specific and other computer application programs.
  • Demonstrated communication and interpersonal skills to communicate effectively with all levels of staff, scholars, and patrons, verbally and in writing.
  • Strong organizational skills and ability to multi-task with demanding timeframes.
  • Ability to use discretion and maintain all confidentiality.
  • Ability to use sound judgement in responding to issues and concerns.
  • Advanced professional knowledge enabling the performance of a full range of coordinating, and/or highly specialized functional subject area activities.
  • Requires professional library experience.

Salary & Benefits

How to Apply

To apply, please visit http://jobs.berkeley.edu/job-listings.html. Please submit your cover letter and resume as a single attachment when applying.

Criminal Background Check

This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

If you'd like more information about your EEO rights as an applicant under the law, please see: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Work Environment

As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: http://www.tobaccofree.berkeley.edu/

Clery Disclosure

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act require that crime statistics and other safety information for colleges and universities receiving Title IV funds be made available to applicants upon request. University of California, Berkeley's Annual Security Report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You may obtain this information for the UC campus to which you are applying by accessing the website at http://police.berkeley.edu/safetycounts/index.html.

A printed copy of the report may be obtained by writing to UCPD, Room 1, Sproul Hall, Berkeley, CA 94720.

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Millennium Payments Analyst #19488

  • Job ID: 19488
  • Location: Main Campus-Berkeley
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Department: Library Administration
  • Application Review Date: The First Review Date for this job is March 31, 2015

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html

Application Review Date

The First Review Date for this job is: March 31, 2015

Departmental Overview

Library Business Services, a unit within Administrative Services provides financial management, accounting, budgeting, purchasing, payroll system administration, inventory control, grant management, and oversight of recharge operations. Library Business Services establishes internal policy and procedures for administrative functions and business services for the University Library and its 24 subject specialty libraries. The Library is supported by a General Fund budget of over $46 million, approximately 500 restricted and unrestricted funds totaling another $40 million and employs over 400 employees which include faculty, librarians, professional and support staff. The Library also employs approximately 600 students throughout the academic year and summer.

Responsibilities

Reporting to the Millennium Payments/Travel & Entertainment Lead Analyst, the MILLENNIUM Payments Analyst functions as a member of a team of Accounts Payable Specialists responsible for managing the timely and accurate completion of payment processing for the Library's collection of electronic resources, print serials, monographs, and other material or media purchases. The position also resolves invoice and billing problems, reviews approved invoices for monograph purchases submitted by other units. Verifies and/or makes corrections on the invoices to ensure that BFS vendor codes, item deductions, fund information, currency conversions, and other information is correct and complete, and keys invoice information into MILLENNIUM, the Library's Acquisition software for transmittal to BFS, the campus financial system. Updates order records with payment information and makes corrections to fund code balances as required. The position performs regular reconciliation adjustments within Millennium to match ledger data in BFS. Updates vendor information in MILLENNIUM, adjusts invoices for deductions and currency conversions and directs payable invoices to student assistants for keying into MILLENNIUM. The position also enters deposits into the Campus Deposit System (CDS).

Required Qualifications

  • Strong working knowledge of financial processes, policies and procedures.
  • Demonstrated knowledge of financial data management and reporting systems.
  • Must be proficient in use of Microsoft Office and common desktop/web applications.
  • Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision-making.
  • Skills to provide coaching and mentoring to support staff.
  • Excellent written and verbal communications skills are required to perform all aspects of this job.
  • The incumbent should have a strong commitment to providing quality customer service and be able to work independently or on a team as participant or team-leader
  • The incumbent should have the ability to:
    • perform detailed, accurate work;
    • to interpret, apply, and explain policies and guidelines;
    • to exercise continuous learning in order to stay abreast of new campus, local, national and international business and tax rules as applies to payables;
    • to interact successfully with a range of diverse personalities and communication styles in order to work within a diverse, multi-cultural environment;
    • to move a variety of assignments forward simultaneously; to handle competing priorities once overall priority guidelines have been defined;
    • to maintain a flexible attitude and willingly accommodate changing assignments and workflows;
    • to be punctual and adhere to a defined work schedule

Preferred Qualifications

  • Demonstrated ability to use BFS (or comparable accounts payable application) to be able to track vendor payments, process invoice data according to batch-load file specifications for electronic transmittals, request wire transfers, handle special payment requirements to foreign vendors, and to gather and analyze financial data.
  • Advanced computer skills are required to be able to work in word processing and spreadsheet programs, conduct research via the Internet, and to use FTP software to perform downloads of bibliographic and invoice data from foreign vendors, and to retrieve search results from MILLLENNIUM.
  • Demonstrated experience using MILLENNIUM, BearBuy, Campus Deposit System (CDS) and BAIRS
  • Demonstrated experience with fund accounting and UC Berkeley chart of accounts.
  • Experience using integrated library systems and knowledge of library acquisitions functions and terminology.

Salary & Benefits

How to Apply

To apply, please visit http://jobs.berkeley.edu/job-listings.html. Please submit your cover letter and resume as a single attachment when applying.

Criminal Background Check

This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

If you'd like more information about your EEO rights as an applicant under the law, please see: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Work Environment

As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: http://www.tobaccofree.berkeley.edu/

Clery Disclosure

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act require that crime statistics and other safety information for colleges and universities receiving Title IV funds be made available to applicants upon request. University of California, Berkeley's Annual Security Report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You may obtain this information for the UC campus to which you are applying by accessing the website at http://police.berkeley.edu/safetycounts/index.html.

A printed copy of the report may be obtained by writing to UCPD, Room 1, Sproul Hall, Berkeley, CA 94720.

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Borrowing Assistant/Baker Expediter #19452

  • Job ID: 19452
  • Location: Main Campus-Berkeley
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Department: Library Administration
  • Application Review Date: The First Review Date for this job is March 25, 2015

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html

Application Review Date

The First Review Date for this job is: March 25, 2015

Departmental Overview

The Interlibrary Services department is responsible for services involving interlibrary lending, borrowing, and document delivery. The department's clientele consists of faculty, staff, students, and independent researchers from the University of California and from around the world. The department has traditionally been comprised of three units: Interlibrary Lending/Photoduplication, the Baker service, and Interlibrary Borrowing. The Interlibrary Lending/Photoduplication Unit (ILL/P) handles requests from clientele worldwide for loan or duplication of material held by the UCB libraries. The Baker Service is a fee-based document delivery and retrieval service available to UC Berkeley faculty, staff, and graduate students. In addition, Baker manages an article scanning service for eligible print-disabled patrons. The Interlibrary Borrowing Service (IBS) handles requests from UC Berkeley patrons wishing to obtain material from other institutions. As part of a re-alignment of services, the Baker Service is set to become a component of IBS.

Responsibilities

The incumbent performs a range of duties essential to the running of the Interlibrary Borrowing Unit:

  • Processes incoming library material for pick-up, processing material for return to lending institutions, and staffing the IBS public service desk.
  • As student work leader, the incumbent trains and oversees student workers, and serves as back-up for other IBS responsibilities, such as request placement.
  • As the Baker Service expediter, the incumbent provides critical support for UC Berkeley faculty members who have Baker accounts.
  • Directs and oversees the work of up to six Baker student workers.
  • Receives and processes Baker requests, ensures that library material is retrieved, scanned, checked out, and delivered to the patron.
  • Places holds and recalls, and pages items from the NRLF.
  • Maintains the Baker deposit accounts, applying charges for services subscribers with account statements, and logging deposits.
  • The incumbent is the primary point of contact for matters pertaining to Baker operations.

Required Qualifications

  • Strong work history in interlibrary loan and document delivery.
  • Experience working with ILL management systems such as VDX and WorldShare ILL, for Borrowing and Lending.
  • Demonstrated history of bibliographic searching of library catalogs and article databases.
  • Demonstrated experience working with a library circulation system.
  • Demonstrated ability to interact with faculty, students and staff, using tact and independent judgement to resolve a wide range of problems.
  • Demonstrated experience overseeing and assigning work to student workers or career staff.
  • Demonstrated experience using document scanners, microfilm readers, and other library-related equipment.
  • Demonstrated proficiency with standard professional software, such as the MS Office suite, Adobe Acrobat XPro, Google Drive, etc.
  • Ability to perform efficiently and effectively under the pressure of deadlines and heavy workloads.
  • Demonstrated public service and problem-solving skills.
  • Strong oral and written communication skills.

Preferred Qualifications

  • Ability to read a non-English language.
  • Working knowledge of the OskiCat catalog.
  • Familiarity with the location and layout of the UC Berkeley libraries.

Salary & Benefits

How to Apply

To apply, please visit http://jobs.berkeley.edu/job-listings.html. Please submit your cover letter and resume as a single attachment when applying.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

If you'd like more information about your EEO rights as an applicant under the law, please see: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Work Environment

As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: http://www.tobaccofree.berkeley.edu/

Clery Disclosure

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act require that crime statistics and other safety information for colleges and universities receiving Title IV funds be made available to applicants upon request. University of California, Berkeley's Annual Security Report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You may obtain this information for the UC campus to which you are applying by accessing the website at http://police.berkeley.edu/safetycounts/index.html.

A printed copy of the report may be obtained by writing to UCPD, Room 1, Sproul Hall, Berkeley, CA 94720.

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Security Rover - Swing/Night shift #19400

  • Job ID: 19400
  • Location: Main Campus-Berkeley
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Department: Library Administration
  • Application Review Date: The First Review Date for this job is January 2, 2015

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html

Application Review Date

The First Review Date for this job is: January 2, 2015

Departmental Overview

The Doe-Moffitt Libraries are the primary libraries for humanities, social sciences, and undergraduate library services on the Berkeley campus. The Library Security Unit of Library Facilities provides security to the Doe-Moffitt complex and collections including Bancroft Library and the Magnes Collection of Jewish Art and Life and extends to the 24 Subject Specialty Libraries around the campus. The position is responsible for guarding university property to protect people, prevent theft, violence, or infractions of rules. Security personnel enforce library and campus policies and California State laws applicable to libraries. In addition, security personnel provide directional/informational assistance to students, staff faculty, library users from the general public, and visitors, Assists with crowds and traffic at public events. The position coordinates Library security with UCPD as needed.

Responsibilities

Periodically patrols the Doe Main & Annex, Gardner Main Stacks and the Moffitt library buildings; interior and perimeters, and carry the necessary equipment for patrolling. Account for all security equipment at the beginning and end of the shift. Be familiar with the general lay out of the buildings within the complex. Know the locations of alarmed facilities, alarmed doors and alarm panels, light switches and fire extinguishers and their operating procedures. Unlock building entry/exit doors at the beginning of Library hours and ensures that the buildings are cleared and locked up at closing time. Record building checks conducted on the Building Check Log and punch in checks at the designated punch clock locations within the building complex. Be alert for any safety and security hazards, building maintenance problems and report findings to Facilities & Security Office or to the Campus Facilities Services after normal office hours. Monitor Library cameras and card key access. Performs opening and closing duties for the Library complex. Serves as back up relief for the Bancroft Library day shift security monitor.

  • Maintain operational control and supervision of all the student security monitors working during the shift. Assign postings, rotate post and break period. Conduct post checks and keep security monitors abreast of current information, policy changes, etc. Assist the Head of Security in training new hired personnel. Promote appropriate behavior, responsibility and accountability among staff members. Enforce the Library Policy on Conduct, Rules of Conduct in Campus Buildings, and California laws applicable to libraries and other policies related to security. Implement the Library Security Operating Manual and the Building Emergency Plan and notify key personnel. Respond to incident/complaint reports or to any emergency situation, notify UCPD and superiors, take appropriate action, conduct investigation and complete the required security report forms. Report illegal, suspicious, criminal activity to UCPD, notify supervisor and complete security report. Review security reports from previous shift and pass-on for information that may be useful to his shift. Provide assistance to faculty, staff, patrons and the public in general. Provide access to custodians into alarmed facilities and restricted areas during scheduled custodial services
  • Maintain a chronological record of security-related activities, incident/complaint reports and messages and the action taken. Complete and submit required security reports in a professional and timely manner. Perform other duties as assigned by superior

Required Qualifications

  • Excellent interpersonal skills for dealing with subordinate staff, other Library employees, regular Library patrons as well as disruptive individuals attracted to the Library.
  • Must be committed to a high level of public service as well as to firm treatment of persons who threaten the safety of people and the orderly research environment of the Library.
  • At least 3 years experience in the field of security or equivalent field.
  • Demonstrated effective management skills, experience in training and supervising personnel.
  • Demonstrated effective oral and written communication skills.
  • Must have proficient computer skills and experience in the operation and applications related to electronic security systems, particularly the Software House, C-cure 900 Alarm and CCTV - Installed Unit and Intrasa and dedicated camera platform.
  • Must have an excellent attendance record and the availability to work flexible hours.
  • Position is subject to background check.

Preferred Qualifications

  • Experience working security in an academic setting.
  • Security guard state license (BSIS) and safety training certificate.
  • Certification in First Aid, CPR and AED.
  • Certificate of Training in C-cure Alarm and CCTV security system.

Salary & Benefits

How to Apply

To apply, please visit http://jobs.berkeley.edu/job-listings.html. Please submit your cover letter and resume as a single attachment when applying.

Criminal Background Check

This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

If you'd like more information about your EEO rights as an applicant under the law, please see: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Work Environment

As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: http://www.tobaccofree.berkeley.edu/

Clery Disclosure

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act require that crime statistics and other safety information for colleges and universities receiving Title IV funds be made available to applicants upon request. University of California, Berkeley's Annual Security Report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You may obtain this information for the UC campus to which you are applying by accessing the website at http://police.berkeley.edu/safetycounts/index.html.

A printed copy of the report may be obtained by writing to UCPD, Room 1, Sproul Hall, Berkeley, CA 94720.

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Ordering Specialist #19302

  • Job ID: 19302
  • Location: Main Campus-Berkeley
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Department: Library Administration
  • Application Review Date: The First Review Date for this job is February 19, 2015

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html

Application Review Date

The First Review Date for this job is: February 19, 2015

Departmental Overview

The Acquisitions Department supports the ordering and receiving of library materials for the University Libraries at the University of California, Berkeley. The purpose of this position is to act as an Ordering Specialist for all worldwide ordering activities.

Responsibilities

The Ordering Specialist will support departmental objectives with an emphasis on the responsibility for managing monograph and serial ordering and record coding using Millennium ILS and vendor online ordering systems. Independently analyzes order requests for accuracy, availability, and duplication. Independently determines the most appropriate vendor to use for an individual order, or determines the most appropriate action to take when an order is not filled on the first attempt and resolves to completion. Analyzes out of print order requests and determines the best means to acquire them. Prints and distributes purchase orders utilizing vendor analysis in the Millennium ILS. Initiates claiming and statement analysis and takes appropriate action. Performs selection review and approval via multiple online vendor systems. Orders monograph electronic resources via Yankee Book Peddler's Gobi online system. Downloads via FTP digital vendor order record, invoice, and MARC files, verifying data accuracy, and using appropriate load tables imports files into Millennium ILS, returns pertinent Millennium data to vendors. Coordinates and corresponds with selectors and vendors to resolve problematic monograph and serial order requests. Performs special record maintenance projects and other duties as assigned.

Required Qualifications

  • Relevant experience in the acquisitions of books and/or other publications in a library.
  • Proficient with the Millennium (or Sierra) ILS Acquisitions module.
  • Monograph or serial ordering experience.
  • Out of print book trade experience.
  • Experience with book vendor online ordering systems.
  • Excellent English language and communication skills, both oral and written.
  • Excellent computer skills and demonstrated proficiency with standard professional software, such as MS Windows, MS Office suite, FTP and Google office apps.
  • Demonstrated initiative, flexibility, and ability to work creatively and effectively both independently and as a team member.
  • Detail oriented.
  • Demonstrated problem solving ability.
  • Ability to work with material, order requests, and invoices in Western European languages.
  • Fluency in one or more Western European languages.

Preferred Qualifications

  • Knowledge of the UC Berkeley library system.
  • MS Excel reporting experience.

Salary & Benefits

How to Apply

To apply, please visit http://jobs.berkeley.edu/job-listings.html. Please submit your cover letter and resume as a single attachment when applying.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

If you'd like more information about your EEO rights as an applicant under the law, please see: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Work Environment

As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: http://www.tobaccofree.berkeley.edu/

Clery Disclosure

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act require that crime statistics and other safety information for colleges and universities receiving Title IV funds be made available to applicants upon request. University of California, Berkeley's Annual Security Report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You may obtain this information for the UC campus to which you are applying by accessing the website at http://police.berkeley.edu/safetycounts/index.html.

A printed copy of the report may be obtained by writing to UCPD, Room 1, Sproul Hall, Berkeley, CA 94720.

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Map Metadata and Curatorial Assistant #19292

  • Job ID: 19292
  • Location: Main Campus-Berkeley
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Department: Library Administration
  • Application Review Date: The First Review Date for this job is February 27, 2015

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html

Application Review Date

The First Review Date for this job is: February 27, 2015

Departmental Overview

The Library's Engineering and Physical Sciences Division includes five libraries - Chemistry & Chemical Engineering, Earth Sciences & Map, Engineering, Mathematics-Statistics, and Physics-Astronomy. These libraries are primary service points and provide research-level print and digital collections to support the research and teaching programs of the College of Engineering, College of Chemistry, and College of Letters & Science's Mathematical and Physical Sciences Division. Researchers throughout the university community and beyond heavily use these libraries. Collectively the staff consists of approximately 5 librarians, 9 career staff, and over 30 student library employees.

Catalog & Metadata Services (C&MS) is responsible for cataloging, metadata maintenance, and physical treatment of all new monographs, serials, and other material types in all physical and digital formats and languages (except Chinese, Japanese, and Korean) for the Doe/Moffitt Libraries and Subject Specialty Libraries. Within Catalog & Metadata Services, the Metadata Creation Unit's focus is on the creation of new library metadata and the use or expansion of existing metadata. C&MS works closely with other Library units on projects to improve catalog quality and to identify and create non-MARC metadata for digital library projects.

This position reports to the Head of the Engineering & Physical Sciences Division with a dotted line to the Head of Catalog & Metadata Services.

Responsibilities

Creates and upgrades metadata/catalog records for maps, map sets, atlases, and digital geospatial data for the Earth Sciences & Map Library and other campus libraries. Prepares and assigns metadata to digital map sets and geospatial data for ingestion into digital collections. Performs complex database maintenance by resolving conflicts and improving or correcting bibliographic, item, holdings, and/or authority records in the UCB online catalog, OCLC, and/or other library databases. Selects maps for purchase, storage, or weeding under the direction of the GIS & Map Librarian. Performs bibliographic searching for and submits map orders on behalf of the GIS & Map Librarian. Physically prepares maps, map sets, and atlases for accessioning, storage, or deaccessioning per established procedures and/or trains and directs student employees in this work. Provides reference and instruction services related to the map collection. Performs map scanning for the large format scanning service, interlibrary loan, and digital projects. Creates and maintains relevant documentation. Analyzes, evaluates, interprets and revises or proposes revisions to established guidelines. Represents the Earth Sciences & Map Library on the Cataloging & Metadata Council and participates in Earth Sciences & Map Library, Engineering & Physical Sciences Division, and Catalog & Metadata Services unit meetings.

Required Qualifications

  • Bachelor's degree
  • Professional proficiency with current cataloging standards, practices, and tools for original and complex copy cataloging such as RDA, MARC21 formats, Library of Congress Classification (particularly classification schedule G), Library of Congress Subject Analysis, Cataloger's Desktop, RDA Toolkit, and other resources of relevance to map and geospatial data cataloging.
  • Minimum 1 year experience performing full original cataloging.
  • Experience using OCLC Connexion and integrated library systems.
  • Demonstrated understanding of cartographic and geospatial resources and concepts through coursework, training, and/or library experience.
  • Excellent analytical, organizational, problem solving, interpersonal, and communication skills.
  • Demonstrated initiative, flexibility, and ability to work creatively and effectively both independently and as a team member.

Preferred Qualifications

  • One or more years of experience cataloging maps and geospatial resources.
  • One or more years of experience with selection and collection development.
  • Experience with the Millennium integrated library system.
  • Experience working with existing and emerging metadata standards such as MODS, Dublin Core, METS, XML, and FGDC and/or ISO standards for GIS data.
  • Experience assisting patrons with navigating library resources through reference and instruction.
  • Experience with GIS software such as ArcGIS or QGIS.
  • Demonstrated understanding of digital project workflows.

Salary & Benefits

How to Apply

To apply, please visit http://jobs.berkeley.edu/job-listings.html. Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a temporary full time contract position available for three years.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

If you'd like more information about your EEO rights as an applicant under the law, please see: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Work Environment

As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: http://www.tobaccofree.berkeley.edu/

Clery Disclosure

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act require that crime statistics and other safety information for colleges and universities receiving Title IV funds be made available to applicants upon request. University of California, Berkeley's Annual Security Report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You may obtain this information for the UC campus to which you are applying by accessing the website at http://police.berkeley.edu/safetycounts/index.html.

A printed copy of the report may be obtained by writing to UCPD, Room 1, Sproul Hall, Berkeley, CA 94720.

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Facilities and Building Coordinator #19314

  • Job ID: 19314
  • Location: Main Campus-Berkeley
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Department: Library Administration
  • Application Review Date: The First Review Date for this job is February 24, 2015

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html

Application Review Date

The First Review Date for this job is: February 24, 2015

Departmental Overview

The UC Berkeley Library is an internationally renowned research and teaching facility at one of the nation's premier public universities. In a highly diverse and intellectually rich environment, Berkeley serves a campus community of 25,500 undergraduate students, 10,300 graduate students, and a faculty of 1,500. The Library comprises 24 campus libraries - including the Doe/Moffitt Libraries, the Bancroft Library, the C. V. Starr East Asian Library, Jean Hargrove Music Library and 18 other subject specialty libraries housed in buildings on the Berkeley campus. With a collection of more than 11 million volumes and a collection budget of over $18 million, the Library offers extensive collections in all formats and robust services to connect users with those collections and build their related research skills. The Library Division has a current operating budget of approximately $80 million with an employee base of 400 academic, librarian, professional, staff and 600 student employees hired throughout the academic year and summer. The Library workforce is concentrated on the central campus but include staff stationed in Richmond (2 sites) and Oakland (1 site).

The Doe-Moffitt Libraries are the primary libraries for humanities, social sciences and undergraduate library services on the Berkeley campus; encompassing the Doe, Doe Annex, Moffitt library buildings and the Gardner Stacks and occupies an area about 500,000 square feet. This position is responsible for building maintenance, responding to repair requests and managing emergency preparedness.

Responsibilities

Serves as liaison with campus and external agencies, eg, Facilities Services, Academic Facilities, EH&S and Custodial Services with respect to safety, access, maintenance, and construction activities.

  • Manages the daily operational building maintenance activities in several large library buildings.
  • Coordinates, monitors, tracks all maintenance, custodial, grounds and other service requests for assigned facilities.
  • Notifies occupants of events such as electrical and HVAC shutdowns, repairs and lighting modification schedules.
  • Ensures all service requests and emergency repairs are handled promptly and according to established procedures.
  • Coordinates work crew activities to minimize disruption to building occupants;
  • Conducts daily rounds of assigned library facilities to inspect for security, fire and accident hazards, and building systems irregularities.
  • Monitors computer based Energy management System (EMS), eg. HVAC, energy and lighting systems across multiple locations.
  • Regularly enters lighting schedule changes into the lighting control system per building operational hours/academic schedules.
  • Gathers data and information to make sound recommendations regarding equipment performance and energy activities.
  • Maintains building related plans and procedures including access controls and security, emergency preparedness, commonly-encountered hazardous materials storage and disposal, crime prevention activities, fire safety inspection compliance and reporting.
  • Acts as Building Coordinator for campus emergency/disaster preparedness;
  • Serves as communication liaison between campus service agencies and building occupants prepares building response plans, provides training and coordinates education and planning for occupants.
  • In a declared emergency or exercise, respond to Emergency Management Area-6 and implement emergency operations in accordance with the campus Emergency Operations Center Plan.
  • Coordinates with multiple units throughout campus to provide a safe and secure facilities environment.
  • Coordinates with firefighting and civil law-enforcement agencies and also provides or coordinates routine inspection of facilities and equipment.

Required Qualifications

  • Thorough knowledge of building mechanical, electrical, plumbing and life safety systems, building space planning, codes, capacity, security, fire safety, campus and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
  • Superior interpersonal skills including good service orientation and effective problem solving.
  • Thorough and effective skills to multi-task and prioritize daily activities effectively.
  • Strong knowledge of architectural and engineering concepts.
  • Demonstrated ability to read and interpret architectural drawings and specifications.
  • Strong working knowledge of policies and procedures relative to facilities maintenance, equipment, customer service, dispatch, building maintenance, safety and emergency preparedness.
  • Demonstrated experience in coordinating facility maintenance and improvements.
  • Expert knowledge of concepts related to sustainable facility management and UC system wide sustainability initiatives.
  • Must be reliable, adaptable and able to work independently as well as on a team, and meet deadlines.
  • Demonstrated experience with computer applications such as Microsoft Word and Excel.
  • Able to lift and carry up to 70 pounds. Must be in good physical health and comfortable working in physically strenuous and sometime demanding conditions.
  • Must be able to work weekends, after hours, holidays, if needed, and when building emergency situations arise.
  • Excellent communication and customer service skills to interact with a diverse population of vendor, customers and campus colleagues.
  • Demonstrated experience with Energy Management Systems, sophisticated HVAC systems and humidity controlled locations.

Preferred Qualifications

Demonstrated facilities work in a complex, multi-building academic research library which houses special collections requiring sophisticated HVAC and humidity controls.

Salary & Benefits

  • Monthly: $3,966.67 - $6,075.00
  • Annual: $47,600 - $72,900

How to Apply

To apply, please visit http://jobs.berkeley.edu/job-listings.html. Please submit your cover letter and resume as a single attachment when applying.

Criminal Background Check

This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

If you'd like more information about your EEO rights as an applicant under the law, please see: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Work Environment

As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: http://www.tobaccofree.berkeley.edu/

Clery Disclosure

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act require that crime statistics and other safety information for colleges and universities receiving Title IV funds be made available to applicants upon request. University of California, Berkeley's Annual Security Report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You may obtain this information for the UC campus to which you are applying by accessing the website at http://police.berkeley.edu/safetycounts/index.html.

A printed copy of the report may be obtained by writing to UCPD, Room 1, Sproul Hall, Berkeley, CA 94720.

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Chief Operations Manager #19228

  • Job ID: 19228
  • Location: Main Campus-Berkeley
  • Full/Part Time: Full-Time
  • Regular/Temporary: Regular
  • Department: Library Administration
  • Application Review Date: The First Review Date for this job is February 5, 2015

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html

Application Review Date

The First Review Date for this job is: January 24, 2015

Departmental Overview

The Library's Social Sciences Division consists of six library locations - the Anthropology Library, Business Library, Data Lab, Education Psychology Library, Environmental Design Library, and Social Research Library - and support for collections and services located in Doe Library/Gardner MAIN Stacks. Collectively, the staff - 11 librarians, 12 library staff, and over 50 student library employees - support the research, teaching, and study needs of a diverse clientele. These libraries are primary service points and provide research-level print and digital collections in several languages to support the research and teaching programs of the Haas School of Business, School of Education, School of Information, School of Journalism, School of Public Policy, School of Social Welfare, College of Environmental Design, and College of Letters & Science. Additionally the collections and libraries are heavily used by other campus departments, research units, and the general public.

The Library's Life & Health Sciences Division consists of four library locations - the Bioscience & Natural Resources Library, Optometry & Health Sciences Library, Public Health Library, and Occupational and Environmental Health Library (in Oakland). Collectively, the staff - 9 librarians, 10 library staff, and over 30 student library employees - support the research, teaching, and study needs of a diverse clientele. These libraries are primary service points and provide research-level print and digital collections to support the research and teaching programs of the College of Natural Resources, School of Optometry, School of Public Health, and College of Letters & Science's Biological Sciences Division. Additionally the collections and libraries are heavily used by other campus departments, research units, and the general public. The division also supports library services for some state agencies through contract arrangements.

The Library's Arts & Humanities Division consists of five library locations - the Art History/Classics Library, Graduate Services, Morrison Library, Music Library, and South/Southeast Asia Library - and support for collections and services located in Doe Library/Gardner MAIN Stacks. Collectively, the staff - 14 librarians, 14 library staff, and over 50 student library employees - support the research, teaching, and study needs of a diverse clientele. These libraries are primary service points and provide research-level print and digital collections to support the research and teaching programs related to arts, language, literature, philosophy, and religion in a multicultural, global context. Additionally the collections and libraries are heavily used by other campus departments, research units, and the general public.

Responsibilities

Manages the physical operations and career staff in the multiple libraries that form the Division. Supervises, trains, and evaluates 10-14 library staff including library professionals, library assistants, and library supervisors/workleaders who oversee student library employees. Manages and coordinates the day-to-day services including circulation, reserves, technical processing along with the budgetary, facilities, security, human resources responsibilities. Manages and ensures hours, services, and projects will effectively meet library user needs, and are consistent with security and service challenges for busy and remote branches. Manages and coordinates assignments of staff to develop teamwork, accomplish unit goals and priorities, keep work flowing, and avoid unnecessary backlogs. Manages Library reporting, statistics and budgets. Oversees staff that is assigned to highly complex subject and/or functional specializations. Acts as project manager for division-related projects, handling priorities, schedules, and communication. Serves as liaison with the Building Safety Committees and Library Safety/Security Committee.

Required Qualifications

  • Bachelor's degree.
  • Minimum 3 years recent and effective supervisory experience (including hiring, training, coaching, delegating, evaluating, and motivating employees).
  • Demonstrated ability to balance competing priorities and improve workflows.
  • Significant experience with circulation and/or technical processing in a library.
  • Recent experience with an integrated library system (ILS) and understanding of ILS bibliographic, item and holding records.
  • Demonstrated strong commitment to public services and improving the user experience.
  • Demonstrated effectiveness as a project manager.
  • Excellent analytical, organizational, problem solving, interpersonal, and communication skills.
  • Demonstrated initiative, flexibility, and ability to work creatively and effectively both independently and as a team member.
  • Experience with standard office and collaboration software (MS Office, Google Drive).

Preferred Qualifications

  • Academic library experience.
  • Millennium ILS experience.
  • Recent and effective supervisory experience supervising career and/or professional staff.
  • Experience managing physical operations and staff in multiple locations.
  • Experience with researchers or resources associated with the disciplines of the division.
  • Experience interpreting and monitoring budgets.

Salary & Benefits

How to Apply

To apply, please visit http://jobs.berkeley.edu/job-listings.html. Please submit your cover letter and resume as a single attachment when applying.

Other Information

The Library is recruiting three Chief Operations Managers for three different Library Divisions described in the Departmental Overview.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

If you'd like more information about your EEO rights as an applicant under the law, please see: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Work Environment

As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at: http://www.tobaccofree.berkeley.edu/

Clery Disclosure

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act require that crime statistics and other safety information for colleges and universities receiving Title IV funds be made available to applicants upon request. University of California, Berkeley's Annual Security Report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You may obtain this information for the UC campus to which you are applying by accessing the website at http://police.berkeley.edu/safetycounts/index.html.

A printed copy of the report may be obtained by writing to UCPD, Room 1, Sproul Hall, Berkeley, CA 94720.

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