Executive Committee Minutes 08/13/09

LAUC-B Executive Committee turnover meeting 
Thursday, August 13, 2009 
10 am - 12 noon 
303 Doe Library 
Present: Armanda Barone, Judy Bolstad, Susan Koskinen, Corliss Lee, Jennifer Nelson, 
Lisa Ngo, Margaret Phillips, Sandy Tao, I-Wei Wang 


I. Introductions of outgoing and incoming members 

 
II. Announcements 

-Next Gen Tech Services team will be visiting campuses. Armanda and Emily 
Stambaugh (CDL) will be holding an early-bird for staff at the Berkeley campus on 
September 1st to talk about the team’s projects. 

 

II. Overview of a Year of LAUC-B Business 
- Peer review 

- Professional development events – 2-3 per year, one of which is a peer review 
workshop 


- Townsend Fellow 


- LAUC Statewide research grants 


- Mentoring program for new librarians 


- Administer professional development money 


- Representation on LAUC statewide committees 


- Vice-chair is a guest at Academic Senate Committee meetings 


- Chair and Vice-Chair meet monthly with the University Librarian 


- Monthly conference calls between statewide and campus chairs 


- Produce four assemblies a year – Two Affiliated assemblies and two general 
assemblies 


- Produce a conference every two years and the Distinguished Librarian Award 
every two years (in alternating years) 


- Chair, Vice-Chair, and Past-Chair meet once a month 


- Library representatives oversee Librarian interview lunches and the New 
Librarian Mentor Program 


- LAUC-B Wiki 


o Contains information for Chairs, committees, and other members; 
documents processes and duties 


o Wiki will be integrated into the new LAUC-B website 


o Each committee has a page on the wiki 


o Corliss will send out URL and password to Ex-Comm 

 







III. 2008-2009 in Review 

 

A. Year in Review 

- 
Professional Development Committee organized several good Brown Bags: Two 
peer review workshops, one in the Fall and one in the Spring, Web 2.0 Tools, 
and one well-attended workshop on Professional Development Funding. They 
also revised and clarified the Professional Development web page. 


- 
LAUC-B pushed to expand what professional development funding could be used 
for, resulting in LBS creating a pilot project for the 2009-2010 year allowing 
LAUC-B funds to be made available for association memberships 


- 
Townsend Fellow Brown Bag – Jim Spohrer is Townsend Fellow starting Fall 
2009. Librarians need more support for research and funding; another Brown 
Bag is suggested for Spring to help prepare librarians for Fall applications. 


- 
Nominations and Elections Committee experimented with electronic voting. 


- 
Diversity Committee is working on Staff Mentoring program. Will present to Ex-
Comm in September. 


- 
Conference Committee is making progress in planning for Fall conference. 


- 
Affiliated Librarians held two assembles this year; speakers were Ken Haycock 
from San Jose State University Library School and Laine Farley. 


- 
Ex-Comm held a new librarian’s reception in Spring 09. 


- 
LAUC-B website is being reorganized and moving to Drupal. All pages will be 
assigned to a Ex Comm and committee chairs for updating. 


- 
Two successful assemblies: Fall Assembly guest was Prof. J. Burrell of I-School, 
Spring Assembly guest was EVCP G. Breslaeur. 


- 
LAUC-B blog: members are encouraged to post information on presentations 
attended and new librarians are encouraged to introduce themselves. 


- 
Ex Comm surveyed members about their opinions on using technology as an 
alternative to travel. Lisa Ngo and David Eifler created a spreadsheet listing 
some alternatives to travel that will be posted on website. 


- 
LAUC Statewide turnover meeting will be at UC Berkeley on Monday, August 17. 


- 
LAUC Statewide Assembly will be at UC Berkeley on December 3. 


- 
Issues that will continue into the 2009-2010 year include online elections, 
alternatives to conferences/online conferencing, the LAUC-B web site, 
Mentoring Task Force, professional development funding, and the use of 
volunteers in the library. 


- 
Career Compass (see C. below) 




 

B. Professional Development Funding 

- The LAUC-B budget process was explained and there was some discussion about 
Professional Development funding for 2009-2010. 

Decision/further discussion was postponed until all of the new Executive 
Committee members can be present. 

 

C. Career Compass 

- Job standards in question: Library Professional 4. Concerns that job 
responsibilities overlap with Librarian responsibilities. 

- Current Ex-Comm will follow up with HR about other concerns, then incoming 
Ex-Comm will take over. Concerns remain about Library Supervisor 2, and 
Library Manager 2,3 positions. 

- Incoming Ex-Comm Chair and Vice-Chair agree to let current Chair and Ex-
Comm follow up and put concerns on record. 

- bSpace site will remain for others to use. 

 

 

IV. 2009-2010 Preview (Margaret Phillips) 
- Housekeeping 

o 
Margaret will send out a message to confirm with the incoming Executive 
Committee that meetings held on the second Thursday of each month. 
(Lisa: has MP confirmed this?) do not conflict with anyone’s schedule. 


o 
Reflector will have new members added by September 1. 




- 
Goals & Objectives 


o 
Online elections 


o 
Cal-cierge: new position created by campus to help new faculty members; 
campus is amenable to allow Cal-cierge to help new librarians also. Ex-
Comm will make contact with the position. 


o 
Continue working on Professional Development allocations 


o 
Continue working on website 


o 
Possibly assemble a task force to look how to add an online element to the 
LAUC-B Conference 


o 
Charge a committee to start planning for 2011 LAUC-B Conference 


o 
Charge a committee (that, hopefully, includes a member of Ex-Comm) to 
plan local arrangements for the Statewide Fall Assembly on December 3 


o 
There is a pilot to pay for LAUC members’ membership fees out of Prof. 
Development Funds; out goal is to move this out of the pilot phase and 
into regular operation 


o 
Charge a committee for the 2010 Distinguished Librarian Award 


o 
Invite Diversity Committee to give an update on their programs and 
charges 


o 
Members are encouraged to send Margaret names of potential speakers for 
the Fall and Spring Assemblies.