LAUC-B Executive Committee Meeting No. 1996/97 (12) 9 July 1997 9:00 -11:00 AM, 109 Moses Hall MINUTES Present: W. Benemann (Secretary), R. Brandt, T. Dean (Chair), G. Irving (CAPA), R. Moon, G. Peete, D. Sommer, A. Swartzell, C. Tarr, K. Vanden Heuvel Absent: D. Jan, C.Lee Guest: Andrea Sevetson Handouts: Agenda; Minutes of Meeting 1996/97 (11); Letter to Chancellor Berdahl from T. Dean; Memo from Peter Lyman re Blue Ribbon Committee on the Library; Treasurer's report. I. Announcements a.) T. Dean thanked D. Sommer for serving as Chair of the previous meeting, in her absence. b.) ExComm discussed a librarian's merit review that has been approved after a delay of two years. Strong concern was expressed over the lack of timeliness in this review. ACTION: T. Dean will draft a letter to the University Librarian citing the APM requirement that librarians be reviewed in a timely manner. c.) Jeanne Fong has volunteered to serve on the Staff Development Committee. d.) In response to several inquiries, the Board discussed the issue of whether to offer additional reimbursement for members to attend the ALA Exhibits. Upon careful consideration, it was decided that LAUC-B would not offer reimbursement to members who had not already submitted an application for support. II. The minutes of meeting 1996/97 (11) were approved. III. Old business a.) Susana Hinojosa has proposed that LAUC-B convene a conference devoted to the issue of the future of librarianship. The Executive Committee thought this proposal would be more effective as a statewide initiative, rather than a project for LAUC-B alone to sponsor. As an alternative, it was proposed that a LAUC Fall or Spring Assembly could be convened to focus on this topic, rather than to try to organize a separate conference, since travel funds have already been included in most divisions' budgets for attendance at the assemblies. ACTION: D. Sommer and T. Dean will respond to Susana, and ask her to prepare a written proposal to bring forward at the statewide assembly. b.) Administrative stipends -- D. Sommer After much discussion among LAUC-B members, LAUC-B submitted a written response to LAUC Chair Miki Goral giving Berkeley's tentative support for administrative stipends, on the condition that they be awarded only as temporary salary increases for temporary administrative responsibilities. Unfortunately, Goral has circulated a response (written without having received feedback from the divisions) which strongly denounces administrative stipends. The Executive Committee felt that the tone of her response was unnecessarily combative, and that it was based on assumptions about the structuring of the program that have not yet been confirmed. ACTION: D. Sommer will draft a response to Goral, stressing our desire to support temporary stipends where appropriate, and reiterating our belief that the language of the APM should not be amended to strike language providing that librarians be paid according to "published salary scales." c.) Internal recruitments -- T. Dean Many issues have been raised concerning recent internal recruitments for professional positions. Positions have been listed as rotational opportunities, temporary appointments, and/or combinations of professional and support duties. The Executive Committee is concerned that the guidelines for recruitment for professional positions are becoming murky. G. Irving feels that CAPA should be involved whenever a hire constitutes a new appointment to the Librarian Series. d.) Value of LAUC participation -- G. Irving In responding to concerns expressed by the Nominations and Elections Committee, G. Irving reviewed recent evaluations for evidence that LAUC service is not valued in the review process. On the contrary, she noted that such service is valued and encouraged. ExComm discussed various strategies for improving recruitment results for LAUC service. Ideas included: routinely providing letters of thanks to those serving on LAUC committees, detailing contributions made; appointing at least one recent former CAPA member (who can bring information as to who might be interested in serving on LAUC) to the N&E Committee; publicizing service opportunities via the LAUC-B reflector; using the committee histories traditionally compiled and kept up-to-date by the N&E Committee. ACTION: T. Dean will respond to the Nominations and Elections Committee and will suggest that a recent CAPA member be included each year on the Committee. IV. New business a.) T. Dean will send a letter to Chancellor Berdahl welcoming him to the campus, introducing him to LAUC, and explaining our role in the UC Library system. b.) T. Dean has written a letter to Pam Samuelson, congratulating her on her MacArthur Award. Prof. Samuelson was a featured speaker at both LAUC-B Copyright Conferences. c.) T. Dean and D. Sommer will draft the LAUC-B budget for next year. We will once again request funding for a conference similar to the two successful copyright conferences we have sponsored. d.) T. Dean has invited Tony Newcomb, chair of the Blue Ribbon Committee on the Library, to meet with us in order to discuss what role LAUC-B can play in the Committee's review. V. Future meetings The turnover meeting for LAUC-Statewide has been scheduled for August 14th. Tony Newcomb will meet with LAUC-B Ex Comm on August 13th. The turnover meeting for LAUC-B has been scheduled for September 10th. The next LAUC-B ExComm meeting will be Wednesday, August 13, 1997, from 9:00-11:00 AM in 109 Moses.