LAUC-B Executive Committee December 15, 1993/94 (6) Present: E. Byrne (chair), G. Peete, L. Leighton, T. Huwe, G. Handman, P. Janes, B. Kornstein, M. Burnette, M. Cochran (recorder), L. Castillo-Speed Absent: L. Osegueda, K. Frohmberg Guest: Andrea Sevetson I. E. Byrne expressed her concerns about absenteeism at Ex Com meetings. She noted the importance of attendance and expressed concern at her difficulty in getting members to volunteer for task groups. She pointed out the necessity of having everyone participate, which is the purpose of serving on the Ex Com. Committee members were encouraged to volunteer to serve on LAUC-B task forces and to follow up on assignments, including review of minutes, commenting on drafts, etc. II. Announcements 1. E. Byrne will send a sympathy card from the LAUC-B Ex Com to Vice-Chancellor Heilbron upon the death of his wife. 2. Summary of LAUC Executive Board Meeting- E. Byrne gave a summary of the Statewide Executive Board Meeting and Assembly. The resolution for Dennis Smith from Berkeley was written by Alan Ritch and approved by the Assembly. Copies of the resolution were distributed to Ex Com. Committee reports accounted for a large portion of the time. The Committee on Professional Governance has five years of work which includes adding steps to the librarian series, and streamlining the survey on the impact of budget cuts, etc. The committee would like assistance from LAUC in setting some priorities. E. Byrne presented a summary of the Curatorial Assistant issue at Berkeley, but only UCLA expressed concern. Every UC library is using LA's at the Reference Desk, but only UCB is using LAs as selectors. The Executive Board asked to be kept informed on this issue. The next Statewide Executive Board meeting is to be a teleconference at Harbor Bay, March 16. 3. Summary of LAUC Fall Assembly- Sue Rosenblatt, Deputy Director of the Library, gave the welcome and talked about the role of librarians and non-librarians. Walter Massey, Senior Vice-President of Academic Affairs was the speaker. He gave his perspective on the UC System as an outsider; stressed the importance of excellence in research and teaching; and described the long-range planning process undertaken by UC. In the afternoon, Susan Jurow, ARL/OMS, conducted a workshop on creative problem solving. There were no new reports from the Office of the President. 4. Travel update- G. Peete Late requests will be considered for funding if money is available after all other requests are filled. E. Byrne has submitted a request to the LAG for supplemental funding. LAUC-B travel funds will cover approximately 72% of members' registration and airfare for two meetings. LAG is being asked to supplement expenses for librarians in the Library the remainder up to 100%. Travel forms will be completed and returned to librarians in early January. 5. E. Byrne suggested former CAPA chairs for members of a task force on streamlining peer review. The charge will include coming up with ways to streamline the peer review process, including upward evaluation, and other related issues as outlined in the LAUC-B Ex Com list of goals. It was recommended that the task force examine the evolution of the peer review process at Berkeley and review the process at other UC campuses. Members are: Alice Youmans, Chair; Debby Sommer; and Rebecca Lhermitte. They will consult with Lily Castillo-Speed, current CAPA chair. III. Minutes- November 17 Ex Com minutes were approved and December 1 minutes were approved as corrected. IV. Old Business 1. Draft Letter to Heilbron (attachment). A letter urging immediate recruitment for a new University Librarian, now that Gregor has retired was reviewed and suggestions for wording that would strengthen it were provided. ACTION: Additional suggestions for the letter are to be sent to E. Byrne. Ex Com to discuss names of members for the search committee. 2. Changing role of the librarian task force charge- E. Byrne summarized her notes from the Open Forum on Curatorial Assistants held at the LAUC-B Fall Assembly. It was suggested that the task force pursue the issue conceptually and provide a model to handle this situation in the future. E. Byrne's handout outlining the issues will accompany the charge to the task force. It was also suggested that an overall assessment for setting priorities to post and fill positions be recommended. Task force members are: L. Leighton, L. Osegueda, B. Kornstein, G. Peete, and R. Heckart. ACTION: E. Byrne will draft a charge and send it to the Ex Com for review by Friday, 12/17. 3. Review of goals, creation of action plans, assignments of tasks- Goals were postponed until the January 19 meeting. E. Byrne handed out a revised version of prioritized goals and asked that written comments be sent to her. V. New Business 1. Welcome kit for new LAUC-B members- A. Sevetson A. Sevetson was present to discuss and receive comments on the Welcome Kit for new LAUC-B members and the Draft LAUC Handbook. The new handbook replaces the 1983 edition and will be distributed to all LAUC-B members. New items have been added such as revised travel guidelines, and gopher-related information. E. Byrne suggested adding the research guidelines and the LAUC-B calendar. Other corrections, additions for the handbook should be sent to A. Sevetson. The handbook will go out early January. E. Byrne thanked A. Sevetson for her work on the welcome kit, handbook and adding items to the gopher. The new Statewide LAUC brochure was handed out and followed by a discussion on distribution. E. Byrne will send copies to chancellors, vice-chancellors, and senate committee members. Additional ideas of candidates to receive the brochure should be sent to E. Byrne. 2. Calendar- Nominations and Elections Committee would like to have a calendar to plan its work. ACTION: G. Handman will send MC and EB a copy of an earlier calendar designed by R. Lhermitte. Meeting Adjourned. Next meeting: January 19, 1993, 10a.m.-12m., Room 322.