Executive Committee Minutes 9/13/00

Minutes ¾Meeting No. 1 ¾2000/2001

LAUC-B Executive Committee Meeting
September 13, 2000
10:10 - noon
303 Doe Library

Present: S. Calpestri, J. Gallwey, B. Glendenning, B. Lhermitte, H. Morimoto, B. Ogden (Chair), P. Maughan (Secretary), M. Phillips, N. Robinson, A. Youmans

Absent: B. Anton

Handouts:
Draft 08-09-00 ExComm minutes; LAUC-B Standard Detail Reports (July - September 2000); 09-05-00 LAUC-B Emeritus Librarian Procedures

Announcements:
A. Youmans announced B. Edinger will fill the existing vacancy on the Committee on Affiliated Libraries Affairs. A. Youmans will serve on this committee through 2002 and J. Gallwey through 2003.

B. Ogden will follow up with campus Human Resources regarding the issue of Administrative Stipends for Librarians, an issue brought forward by a LAUC-B member.

Minutes of the 08-09-00 meeting were approved with minor changes.

Notes and action items from last meeting - P. Maughan

Chair to meet with Library Business Office to resolve overlap between the new Library Business Office's Travel/Training/Development form and the LAUC-B Application for Support form.

ExComm to discuss circumstances surrounding late LAUC-B Application for Support forms and their budgetary impact – this item was tabled, pending 09-13-00 discussion of LAUC-B professional development funding.

CAPA membership to be finalized.

Chair to notify new members appointed to LAUC-B 2000-2001 committees.

By-laws to be scheduled for review.

B. Glendenning and A. Sevetson to amend the LAUC-B Policies & Procedures Manual (PPM). Changes to be referred to the Secretary for updating the web version of the manual.

Treasurer's report - R. Lhermitte
The campus is in the process of moving from its old accounting system to the new BEARS system. As of 09-13-00, LAUC-B appears to be $40K in the black. The July report is closed. August and September reports are still in flux.

Meeting ground rules - B. Ogden
B. Ogden proposed a set of six committee ground rules that ExComm agreed to adopt.
 

Librarians' travel form - B. Glendenning/B. Ogden
B. Glendenning reported the Library Travel/Training/Development Request form developed by the Library Business Office last year has been a source of confusion among some librarians and overlaps with the LAUC-B Application for Support form. B. Ogden mentioned that Cabinet adopted a new travel policy where funds for professional development are allocated to each librarian at the beginning of the fiscal year without submitting an advance request for support. B. Ogden proposed that LAUC-B adopt a similar policy to maximize the flexibility each librarian has to use the combined Professional Development and LAUC funding support. ExComm agreed to pre-approve a set LAUC-B annual allocation per librarian. B. Ogden, R. Lhermitte and B. Glendenning will develop an implementation plan for presentation at the October ExComm meeting.

LAUC-B Fall Assembly - B.Ogden
Tentative dates were set for the Fall 2000 LAUC-B Assembly: October 31, November 1, or November 2. P. Maughan will check on room availability. Several possible speakers were suggested. B. Ogden will contact the suggested speakers. B. Ogden, B. Glendenning, and P. Maughan will work on the agenda.

Distinguished Librarian endowment - B. Ogden
This agenda item was dropped because funding at $5K per award was already raised.

Emeritus Librarian procedures - B. Glendenning
B. Glendenning presented draft LAUC-B Emeritus Librarian Procedures. ExComm approved the procedures and suggested adding access to the faculty modem pool under Section IV - Privileges. The specified privileges can only be granted by Library Administration. B. Glendenning will draft a cover letter to be forwarded by B. Ogden to T. Leonard, Interim University Librarian requesting approval of the privileges. Once approved, the document will be added to the LAUC-B web page.

LAUC Distinguished Librarian discussion - B. Ogden
Carried forward.

AFT impact on LAUC - B. Ogden
Carried forward.

UL search - B. Ogden
Carried forward.

LHRD Director job definition and search - B. Ogden
Carried forward.

Professional development - B. Ogden
Carried forward.

New business:
None.

Pending Action Items:
CAPA membership to be finalized.

B. Ogden to notify new members appointed to LAUC-B 2000-2001 committees.

By-laws to be scheduled for review. - B. Ogden

B. Glendenning and A. Sevetson to amend the LAUC-B Policies & Procedures Manual (PPM). Changes to be referred to the Secretary for updating the web version of the manual.

B. Ogden, R. Lhermitte and B. Glendenning to develop a LAUC-B Travel Funding plan for the October ExComm meeting. The plan will include meeting with Library Business Office to resolve overlap between the new Library Business Office's Travel/Training/Development form and the LAUC-B Application for Support form.

P. Maughan to reserve Morrison Library for LAUC-B Fall Assembly.

B. Glendenning to draft a cover letter to to T. Leonard requesting approval of Emeritus Librarian privileges.

LAUC Distinguished Librarian discussion - B. Ogden

AFT impact on LAUC discussion - B. Ogden

UL search discussion - B. Ogden

LHRD Director job definition and search discussion - B. Ogden

Professional development discussion - B. Ogden