Executive Committee Minutes 08/13/09

LAUC-B Executive Committee turnover meeting
Thursday, August 13, 2009
10 am - 12 noon
303 Doe Library
Present: Armanda Barone, Judy Bolstad, Susan Koskinen, Corliss Lee, Jennifer Nelson,
Lisa Ngo, Margaret Phillips, Sandy Tao, I-Wei Wang

I. Introductions of outgoing and incoming members

II. Announcements

-Next Gen Tech Services team will be visiting campuses. Armanda and Emily
Stambaugh (CDL) will be holding an early-bird for staff at the Berkeley campus on
September 1st to talk about the team’s projects.

II. Overview of a Year of LAUC-B Business
- Peer review

- Professional development events – 2-3 per year, one of which is a peer review
workshop

- Townsend Fellow

- LAUC Statewide research grants

- Mentoring program for new librarians

- Administer professional development money

- Representation on LAUC statewide committees

- Vice-chair is a guest at Academic Senate Committee meetings

- Chair and Vice-Chair meet monthly with the University Librarian

- Monthly conference calls between statewide and campus chairs

- Produce four assemblies a year – Two Affiliated assemblies and two general
assemblies

- Produce a conference every two years and the Distinguished Librarian Award
every two years (in alternating years)

- Chair, Vice-Chair, and Past-Chair meet once a month

- Library representatives oversee Librarian interview lunches and the New
Librarian Mentor Program

- LAUC-B Wiki

o Contains information for Chairs, committees, and other members;
documents processes and duties

o Wiki will be integrated into the new LAUC-B website

o Each committee has a page on the wiki

o Corliss will send out URL and password to Ex-Comm

III. 2008-2009 in Review

A. Year in Review

-
Professional Development Committee organized several good Brown Bags: Two
peer review workshops, one in the Fall and one in the Spring, Web 2.0 Tools,
and one well-attended workshop on Professional Development Funding. They
also revised and clarified the Professional Development web page.

-
LAUC-B pushed to expand what professional development funding could be used
for, resulting in LBS creating a pilot project for the 2009-2010 year allowing
LAUC-B funds to be made available for association memberships

-
Townsend Fellow Brown Bag – Jim Spohrer is Townsend Fellow starting Fall
2009. Librarians need more support for research and funding; another Brown
Bag is suggested for Spring to help prepare librarians for Fall applications.

-
Nominations and Elections Committee experimented with electronic voting.

-
Diversity Committee is working on Staff Mentoring program. Will present to Ex-
Comm in September.

-
Conference Committee is making progress in planning for Fall conference.

-
Affiliated Librarians held two assembles this year; speakers were Ken Haycock
from San Jose State University Library School and Laine Farley.

-
Ex-Comm held a new librarian’s reception in Spring 09.

-
LAUC-B website is being reorganized and moving to Drupal. All pages will be
assigned to a Ex Comm and committee chairs for updating.

-
Two successful assemblies: Fall Assembly guest was Prof. J. Burrell of I-School,
Spring Assembly guest was EVCP G. Breslaeur.

-
LAUC-B blog: members are encouraged to post information on presentations
attended and new librarians are encouraged to introduce themselves.

-
Ex Comm surveyed members about their opinions on using technology as an
alternative to travel. Lisa Ngo and David Eifler created a spreadsheet listing
some alternatives to travel that will be posted on website.

-
LAUC Statewide turnover meeting will be at UC Berkeley on Monday, August 17.

-
LAUC Statewide Assembly will be at UC Berkeley on December 3.

-
Issues that will continue into the 2009-2010 year include online elections,
alternatives to conferences/online conferencing, the LAUC-B web site,
Mentoring Task Force, professional development funding, and the use of
volunteers in the library.

-
Career Compass (see C. below)

B. Professional Development Funding

- The LAUC-B budget process was explained and there was some discussion about
Professional Development funding for 2009-2010.

Decision/further discussion was postponed until all of the new Executive
Committee members can be present.

C. Career Compass

- Job standards in question: Library Professional 4. Concerns that job
responsibilities overlap with Librarian responsibilities.

- Current Ex-Comm will follow up with HR about other concerns, then incoming
Ex-Comm will take over. Concerns remain about Library Supervisor 2, and
Library Manager 2,3 positions.

- Incoming Ex-Comm Chair and Vice-Chair agree to let current Chair and Ex-
Comm follow up and put concerns on record.

- bSpace site will remain for others to use.

IV. 2009-2010 Preview (Margaret Phillips)
- Housekeeping

o
Margaret will send out a message to confirm with the incoming Executive
Committee that meetings held on the second Thursday of each month.
(Lisa: has MP confirmed this?) do not conflict with anyone’s schedule.

o
Reflector will have new members added by September 1.

-
Goals & Objectives

o
Online elections

o
Cal-cierge: new position created by campus to help new faculty members;
campus is amenable to allow Cal-cierge to help new librarians also. Ex-
Comm will make contact with the position.

o
Continue working on Professional Development allocations

o
Continue working on website

o
Possibly assemble a task force to look how to add an online element to the
LAUC-B Conference

o
Charge a committee to start planning for 2011 LAUC-B Conference

o
Charge a committee (that, hopefully, includes a member of Ex-Comm) to
plan local arrangements for the Statewide Fall Assembly on December 3

o
There is a pilot to pay for LAUC members’ membership fees out of Prof.
Development Funds; out goal is to move this out of the pilot phase and
into regular operation

o
Charge a committee for the 2010 Distinguished Librarian Award

o
Invite Diversity Committee to give an update on their programs and
charges

o
Members are encouraged to send Margaret names of potential speakers for
the Fall and Spring Assemblies.