Executive Committee Minutes 01/08/09

LAUC-B Executive Committee – Minutes. 
Thursday, January 8, 2008 
10:00 am - 12:00 noon 
303 Doe Library 
Attendees: Paul Atwood, Corliss Lee, Jennifer Nelson, David Eifler, Lisa Ngo, Armanda 
Barone, Margaret Philips, Seyem Petrites 

I. Announcements 
(No announcements.) 
II. Reports 
A. Treasurer's Report (J. Nelson) 
i. Current balance: $51,619.66 
B. Meeting with the University Librarian (C. Lee and M. Phillips) 
i. Met on Monday, January 5. LAUC was advised to pay attention to carryforward money in the LAUC budget (use it or lose it?). Updated UL on LAUC 
Statewide Board meeting: budgetary concerns and conferencing technology. 
Elise is looking into conferencing technology options for The Library; distinct 
from LAUC-B’s survey effort. UL declined to co-sponsor the 2009 LAUC-B 
C. Committee on the Library, Berkeley Division of the Academic Senate (LIBR) (M. 
i. UL made announcements about dire budget situation, including mention of 
S.I.P. (Severance Incentive Program). LIBR endorsed the SIP idea. Also 
mentioned START program. 
ii. Molly Van Houweling (Assistant Professor, Law) presented overview of 
Google settlement. The fair use question will never really be answered due to 
settlement. Faculty have questions about rights of their materials. 
iii. UC Accountability report: Laine Farley, CDL director, was present to address 
LIBR’s concern that libraries were not mentioned in the accountability report. 
D. LAUC Statewide Conference Call (there has not been a conference call since the last 
Executive Committee meeting; scheduled for January 9, 2009.) 

III. New Business A. Draft Survey: What conferencing technologies have LAUC-B members used? (D.Eifler) i. Handouts with draft questions and feedback from ExComm members. ii. Will send out 2/3 and close on 2/11. B. New Librarians: continuation of discussion: Suggestions from new librarians gathered during 2007-2008 mentorship program (L. Ngo) i. Notes on what employees would have liked to have known by time of hire (from a meeting on January 25 (2008?)). Ngo wrote up lists of things we can do now, actions for the mentor program, and items that belong to LHRD. One example, invite new librarians to attend an ExComm meeting. ii. Reception: Meet with ExComm and Committee Chairs. Have Chairs discuss their committees, encouraging new librarians to become active. iii. Invite new librarians to ExComm meeting: Ask their thoughts on what else LAUC-B (and LAUC in general) can do? What kind of information would they have liked to have received before their first day of work? Inform what would be useful for a LAUC-B hiring packet. iv. L.Ngo will look into what would go into a packet. (Visit LAUC Statewide Clearinghouse for related information.) C. Distinguished Librarian Award: usually awarded every other year, alternating with the conference, but was last given 2007, same year as the conference. Can we postpone till 2010 so as not to occur same year (2009) as the conference? i. Awaiting comments from previous DLA Chair (Lily Castillo-Speed). ExComm tentatively approves postponing till 2010. D. LAUC-B Budget (handout of proposed 2008-09 budget) i. Requested: Operating Budget $15,646 Research & Prof. Development $78,007.20 TOTAL $93,653.20 C. Lee described process of submitting the LAUC-B budget. ii. Treasurer (J. Nelson) reported numbers of librarians that traveled and how much was the average expenditure, identifying how much was not used in the past three fiscal years. Discussion about the future and the likelihood of lean economic times. iii. A professional development workshop to inform librarians would be good idea. Discuss with Kris Leonardo and invite the Professional Development Committee to next ExComm mtg.