Executive Committee Minutes 5/10/07

LAUC-B Executive Committee Meeting 

Thursday, May 10, 2007 
10:15 a.m. - 12 noon 
303 Doe 

Present: Lucia Diamond (Chair), Armanda Barone (Vice Chair/Chair Elect), Lily Castillo-Speed 
(Past Chair), Jennifer Nelson (Secretary), Harrison Dekker (Treasurer), Susana Hinojosa 
(Library Representative), Jean Dickinson (Library Representative), Susan Garbarino (Affiliated 

I. Announcements 

• Susan Wong, Lucia Diamond, Lily Castillo-Speed, Teresa Mora, and Ty Johnson are 
drafting a library proposal for BILD (Berkeley Initiative for Leadership on Diversity). 
• Harrison Dekker is now President Elect of UC-AFT. He is proposing putting together a 
working group to come to a clearer understanding of the roles and responsibilities of 
LAUC and the union. 
• Ethnic Studies Library to celebrate its 10 year anniversary. 
• Susana Hinojosa, coordinator of the Mentor Program, is trying to schedule a meeting 
with all the mentors. Also, there are currently three librarians that still need to be matched 
with mentors. 
• Diversity Committee Task Force on Retention consists of Shannon Supple, Harrison 
Dekker and Susana Hinojosa. 

II. Reports 

A. Treasurer's Report (H. Dekker) 
• Balance: Not available as of ExComm meeting date. 
• There was a question about some funds that were unaccounted for, but they were sitting 
in an old LAUC account that is not used anymore. They have now been reunited with the 
rest of the LAUC funds in the proper account - and all is well. 
• New policy for entertainment reimbursement (i.e. LAUC-hosted events, candidate host 
lunches, mentor lunches, assemblies, etc.): Please use the “Library Entertainment 
Reimbursement Request” form, which you can find by going to StaffWeb from the 
Library home page, and searching alphabetically for “Forms”: 
http://www.lib.berkeley.edu/Staff/forms.html. Send completed form and receipt directly 
to the LAUC-B Treasurer, who will put in the chart-string and sign off on the final 

B. Meeting with the University Librarian (L. Diamond and A. Barone) 

Tom Leonard was asked to provide further guidance on what to do about the Townsend Library 
Fellowship. He is following up on some ideas and will report back. 

C. Committee on the Library, Berkeley Division of the Academic Senate (A. Barone) 
• April 26th meeting was the last meeting for the year. 
• Library Strategic Planning Board met recently and discussed collection from a 
philosophical and practical point of view. 
• Chuck Eckman and Bernie Hurley discussed collections and operations. Job 
announcements for Head of Acquisitions and Head of Cataloging are now both posted. 
• California Digital Library: Taylor and Francis journal titles are now live. 
• Task Force on Collections Integrity discussed matters related to destruction, vandalism, 
and loss. 
• Discussion on proposal of Earth Sciences maps library. A draft letter went out to the 
Committee on the Library talking about components of the Earth Sciences program 
needing to be pulled together. Discussion of an interdisciplinary program in “atmospheric 
research” that would be more cross-departmental. Earth Sciences map library to be 
moved to basement of California Hall when the East Asian library moves to its new 
• Bernie talked about operations: Google project scans 3,600 books to Google a day - 
250,000 since beginning of project. Circulation will probably increase because people 
will locate library materials via Google. [Concern was raised in the ExComm meeting 
about the absence of a link in our OPAC records to the digitized book. Making sure such 
a link is in the bib record should be considered a high priority.] 
• Bernie gave BSTF update: Looking at new front-end to replace Melvyl when catalog 
migrates to OCLC/Worldcat. 
• 3 of the AULs are part of a working group that is looking at new directions of the library 
in the next 3-10 years. 
• COL asking for comments on UC’s policy to allow open access to journals and 
conference proceedings authored by UC faculty. Draft of proposal and FAQ available 
here: http://osc.universityofcalifornia.edu/openaccesspolicy/ 

III. Report on UC March 22 conference: Changing the Culture of the Academy: Toward a  More Inclusive Practice (L. Castillo-Speed and various attendees)  
• Webcast of conference is available here: http://cci.berkeley.edu/news/index.html
• Of particular note were the keynote speech, given by Troy Duster, and a talk by Alison 
Kafer, who discussed disability issues. 
• This was a UC-wide conference. Good attendance from all UC campuses, and most of the 
speakers were from other campuses. 
• Susana is on campus committee on dependent care headed by Steve Lustig. Steve Lustig 
announced that Berkeley is now working with a consultant on work/life issues: Barbara 
Miller, Artemis consulting. 

IV. DLA Committee (L. Castillo-Speed) 

• Call for nominations for Distinguished Librarian award was announced in the Berkeleyan 
and CU News. 
• Pink nomination forms were successful and nominations have come in. 
• Deadline to nominate is May 15th. If you nominated someone, please send your 
completed packet by September 14th 2007. Details here for submitting a nomination 
packet: ../dla/guidelines.html 

V. LAUC Spring Assembly issues (L. Diamond) 

• Susan, Armanda, Lucia, and Jenny are going to UC San Diego as official delegates, 
where they will give their input about bylaws. 
• Roundtable about mentoring programs is on the agenda. Programs at different campuses 
will be discussed. 

VI. New Business 

None discussed at this time. 

VII. Next Meeting (June 7, 10:00 a.m. - noon, 220 Evans Hall)