Executive Committee Minutes 7/14/06

Minutes Meeting No. 11 

LAUC-B Executive Committee Meeting 

July 14, 2006 
10:00 am – 12:00 noon 
303 Doe 

Present: Lily Castillo-Speed (Chair), Lucia Diamond (Vice Chair/Chair-Elect), Chris 
Tarr (Past Chair), Harrison Dekker (Treasurer), Manuel Erviti (Library Representative), 
Teresa Mora (Library Representative), Rita Evans (Affiliated Libraries Representative 
and recorder) 

Absent: Brian Quigley (Secretary) 

Guests: Committee on Appointment, Promotion and Advancement (CAPA) – Mary Ann 
Mahoney (Chair), James Eason, John Gallwey, Susan Koskinen, Corliss Lee 

I. Announcements 

T. Mora: The Diversity Committee will have almost complete turnover in membership as 
appointments for Mora, Holz and Hollis will be expiring. 

II. Reports 

A. Treasurer’s Report (H. Dekker) 

Balance as of July 13 is $81,545. LAUC-B has received its allocation for the fiscal year. 
Harrison plans to talk to Mike Rancer in early August about how travel expenses are 
paid; specifically, are LAUC-B funds drawn down before other funds (Library) are 
accessed? (Affiliated Librarians request payment from LAUC funds.) He would like to 
find out if there is any problem with carrying funds over, and, if so, what we should do 
about it. 

B. Meeting with University Librarian (L. Castillo-Speed and L. Diamond) 

Lily and Lucia met with Tom Leonard on July 11. Mass digitization and the 
Bibliographic Services Task Force report are topics for discussion by the University 
Librarians. Susan Wong in LHRD is compiling historic statistics on the number of 
campus librarians; does LAUC have information on affiliated librarians? Susan has 
distributed ten recent position announcements and Tom referred Lily to Barbara 
Kornstein when asked about CAPA’s role in position descriptions. Tom said it is an 
administrative decision to hire librarians in non-librarian jobs. He suggested talking to 
other campuses about these issues. 

Diversity was also discussed, and Susan will bring up the idea of Diversity Fellows at 
Cabinet. Corliss suggested a coordinated LAUC response. 

III. Meeting with CAPA – Confidential (All) 

Members of CAPA were invited to discuss a number of questions which ExComm 
provided in advance. This confidential discussion was lengthy and most of the questions 
were the subject of extensive discussion. The entire exchange was very valuable and will 
form the basis for continued exploration of these issues with CAPA and future 
involvement with LAUC-B membership. 

A. What is CAPA’s role in approving job descriptions? 

B. What can CAPA tell us to help with the problem of salary equity? 

C. What is happening with the extension of the Librarian series? 

D. How are instructional roles of librarians evaluated in cases? 

E. How can CAPA and ExComm address the question of retention of librarians? 

F. Can we measure the cost of the peer review process in terms of time spent? 
G. Would it be possible to have merit reviews more streamlined while retaining full 
review for promotion and career status? 

H. Is it true that a short, concise dossier can be as compelling as an extensive case? 

I. Is there some way that CAPA can be informed about Library Assistant jobs that 
have librarian duties? 

Following the meeting, Lily sent a message to CAPA thanking them for their work over 
the past year and she asked that it be included in the minutes: 

“We had to end the meeting before we covered all the issues completely but I’m hopeful 
that it will be the beginning of more discussions and closer communication. One regret I 
have is that time ran out before ExComm could officially thank you for all your hard 
work this year. CAPA’s work is hard every year and we understand that often some of 
your other job duties and professional pursuits have to be put on hold for extended 
periods. Thank you for the adjustments and sacrifices you’ve made to finish the cases on 
time. We all depend on you and you came through!” 

Next LAUC-B ExComm meeting will be the turnover meeting from 10:00-12:00 on 
August 31 in 303 Doe.