Executive Committee Minutes 2/11/04

Minutes – Meeting No. 6 – February 11, 2004

LAUC-B Executivea Committee Meeting
February 11, 2004
10:00 - 12 noon
Room 303, Doe Library

Present: A. Urbanic, C. Tarr, M. Cochran, L. McLane (Facilitator), L. Cushing, D. de Lorenzo, J. Rosario (Recorder)

Absent: P. Atwood, I. Eyman

I. Announcements

No announcements were made.

II. Reports

A. Treasurer's Report -  L. McLane

LAUC-B’s balance is $38,365.77.

B. Meeting with the University Librarian - A. Urbanic

Allan and Chris met with Tom Leonard on February 2, 2004.  Regarding the budget situation, Tom reaffirmed that there would be no mid-year cuts, only with the new fiscal year.  The Council of Deans would meet on Feb. 3, 2004.  Incoming LAUC Statewide President Terry Huwe (Institute of Industrial Relations Library) will meet with Tom in the near future.  Other issues, including the LAUC-B conference, emeritus status, and principal investigator status for librarians were also discussed.

C. Senate Library Committee report - C. Tarr

Chris reported that, as announced, UCB received a grant from the Mellon Foundation to incorporate library technologies and resources into undergraduate learning.  (http://www.lib.berkeley.edu/MellonInstitute/2004_Press_Release.doc).  The National Endowment for the Humanities awarded a $750,000 for The Bancroft Library's renovation.  Lynn Withey, of UC Press, spoke to the committee about electronic scholarly publishing.  (UC Press is handling the publication of several of the journals of the American Anthropological Association.)  Withey felt that the trend would be to publish electronically, with print publishing becoming secondary.

D. LAUC ExComm Conference Call- A. Urbanic

Allan reported on the conference call, which included "round robin" reports from the other campuses.  Most of the reports focused on measures being taken in light of the budget situation.  The Position Paper Task Force will be given a new charge, and in effect, will be asked to create only new position papers, rather than revisit old ones.  This issue of the "Distinguished Step" will be handled outside of the Position Paper process by a Task Force especially appointed for this issue.  The Task Force will have representation from LAUC, UCOP, and will include one of the UL's.  The LAUC Statewide Spring Assembly will have a program.  Linda Kennedy is trying to get a speaker from UCOP or the State Legislature to speak about the budget process as it relates to the UC System and especially to Library funding.  The program may be Webcast; the planners are looking into the cost and facilities required.

III. Continuing Topics

A. Emeritus Status for Librarians – benefits – L. Cushing/I. Eyman

Lincoln and Ilan have begun to examine what benefits already exist for emeriti.  Lincoln prepared a chart that was distributed to ExComm showing what benefits belonged to (1) all UC retirees, (2) ladder rank faculty, (3) all librarians, and (4) benefits proposed for emeritus librarians.  The list of benefits included: email, proxy server access, office space, library privileges, PI status, catalog listing, academic events and ceremonies, study carrels, and parking permits.

ACTION: Lincoln and Ilan will continue to investigate and will compile a list of reasonable, cost-neutral benefits for emeritus librarians.

IV. New Topics

A. Status of Affiliated Library Alternate member (see LAUC-B Bylaws Article IV, Section 5, Part A)

In light of the change in LAUC-B Bylaws, there is no official position for the Affiliated Representative Alternate on ExComm.  However, ExComm felt that the Vice-Chair for the Committee on Affiliated Library Affairs should be present at ExComm meetings, as that person will succeed to be the Affiliated Representative to ExComm the following year.

ACTION: It was agreed that the LAUC-B Chair would extend a formal invitation to the Committee on Affiliated Library Affairs Vice-Chair and invite him to attend LAUC-B ExComm meetings, with the exception of closed sessions.  (These are the same privileges that are accorded to all LAUC-B members.)

B. Planning the LAUC-B Conference

AUL Patricia Iannuzzi will be a guest at the next Academic Senate Library Committee meeting and will discuss conference planning with them.  After that, a conference planning committee will be appointed.  The LAUC-B conference is slated to take place in Fall 2004 or Spring 2005.

C. Planning the LAUC-B Spring Assembly

Speakers, dates, and preparations were discussed.

ACTION: Myrtis will look into the availability of the Morrison room.

V. Other Business

Lincoln mentioned that the survey conducted annually by the Association of Research Libraries (ARL) does not include affiliated librarians, even though the contents of affiliated libraries are included.  Lincoln would like to set up a meeting with Tom Leonard and Susan Wong (LHRD) to address this.

ACTION: Allan and Chris will pursue this.

* * * *
Next LAUC-B Executive Committee meeting:
Wednesday, March 10, 2004, 10:00 a.m. to 12:00 noon, Room 303 Doe Library.