Minutes – Meeting No. 2 – October 15, 2003

LAUC-B Executive Committee Meeting

October 15, 2003

10:00 - 12 noon

Law Library, Dean’s Conference Room

Present: A. Urbanic, C. Tarr, M. Cochran, L. McLane, L. Cushing (Facilitator), I. Eyman, J. Rosario (Recorder).

Absent: D. de Lorenzo, P. Atwood

Guests: Susan Wong (LHRD), Jon Solomon (Staff Development Committee)

I.    Announcements

    Ilan Eyman (BIOS) has been appointed to the Executive Committee as Library Representative. Congratulations Ilan!

    As noted earlier, the Statewide LAUC Fall Assembly will be held at Berkeley on December 5, 2003.

    The local LAUC-B Fall Assembly will be held on November 13, 8:30-10:00 a.m. in the Morrison Room. Clifford Lynch will be the guest speaker.

    LAUC’s budget was submitted to Executive Vice Chancellor & Provost Paul R. Gray for approval.

    Per request of Jim Ronningen (Chair, LAUC-B Committee on Professional Development), LAUC will sponsor refreshments at the upcoming CAPA workshop, October 30, 2003, at Ed/Psych.

    The reception to honor this year’s Distinguished Librarians, Bette Anton (OPTO) and Beth Weil (BIOS), will be held on November 17, 2003, 4:00 –6:00 p.m., in the Morrison Room.

    ExComm’s own Lincoln Cushing will be featured next month at the Morrison Library’s artist series, "(art)ists@library."

II.    Reports

        A.    Treasurer's Report (Linda McLane)

      LAUC’s balance is $55,466.36.


    B.    Meeting with the University Librarian (A. Urbanic/C. Tarr)

       
      Allan Urbanic and Chris Tarr met with University Librarian Tom Leonard on October 6. Allan communicated to Tom the status of the budget, and the appointment of Ilan Eyman to ExComm. The dates for the local and statewide Fall Assemblies were confirmed.

      Tom announced that Linda Kennedy, LAUC Statewide President, met with the University Librarians on October 8, 2003.

      The Library’s Holiday Party is set for December 18, 2003, in the North Reading Room.

      A meeting date has not yet been set for CAPA’s meeting with Tom Leonard; he is concerned, given the large number of librarians due for review this year, that the workload on participants may be heavy.

      The idea of creating a master database of all LAUC members from all UC campuses was discussed. This would include basic information such as name and address, and may include other information, such as language specialties. Who would create and maintain this database has yet to be determined.
       

    C.    Senate Library Committee Report (C. Tarr)
The Senate Library Committee did not meet; they will meet Monday, October 27, 2003.

Chris Tarr reported on the Statewide LAUC Executive Committee meeting, carried out via conference call. Most Statewide committee positions are filled. The next meeting will take place on November 3, 2003, at 2:00 p.m.

Names were forwarded to Karen Butter (UCSF), convenor of the University Librarians group, for the Library Technical Advisory Group (LTAG) Representative.

Statewide committee chairs and charges were discussed.

At the University Librarians’ meeting, the ULs conveyed that they are interested in discussing substantive issues with LAUC, such as privacy and information literacy. The University Librarians also discussed the issue of a statewide roster.

Another issue came up about expanding LAUC membership to other employment classifications, but the criteria are not clear. There is discussion about honoring recent retirees at the Statewide Fall Assembly.
 

 III.    Continuing Topics

        A.    LAUC-B Recognition of Retirees (Guests: Susan Wong [HRD], Jon Solomon
                [Chair, Staff Development Comm.])

Discussion continued regarding the recognition of all retirees from the Library and Affiliated Libraries. Susan Wong and Jon Solomon offered perspectives from the Library Human Resources Department and the Staff Development Committee, respectively. It was agreed by all that the Holiday Party is not a good venue for retiree recognition. Jon felt that the issue was out of the SDC’s purview. Susan felt that certain aspects fit LHRD’s role, but the issue raises questions of ownership and money – what group will "own" the event, and how can it be funded?

It was acknowledged that most retirement celebrations take place at the local level, funded by the staff involved. Some options for a larger recognition of retirees include:
  1. Recognizing retirees at an Early Bird or function similar to an Early Bird; this would allow flexible timing and relative ease of logistics, but would exclude the Affiliated Libraries
  2. To announce retirees at the LAUC-B Assemblies; this would acknowledge librarians from the Library and Affiliated Libraries, but would exclude other Library staff
  3. To alternate years for LAUC-B-sponsored receptions for new librarians and retiring librarians, but again, staff not in the librarian series would be excluded
    4.
Action: Susan Wong will take this issue to Cabinet.
  B.    Determination of LAUC-B Augmentation to the Travel/Research Allocation
      Augmentation to the money provided by the Library for travel and research will be $700 per LAUC-B member for this fiscal year.

      Action: Linda McLane will announce this to the LAUC-B membership via email.

        C.    LAUC-B Proposed Conference/Workshop Discussion tabled until next meeting.         D.    LAUC-B Bylaws Revisions Discussion tabled until next meeting. IV.    New Topics

        A.    CAPA Appointments

      Corliss Lee (TLIB) and Mary Ann Mahoney (CHEM) were accepted by acclamation as new members of the Committee on Appointment Promotion and Advancement. Barbara Glendenning (Ed/Psych) will be CAPA chair starting Nov. 1, 2003, after Michaelyn Burnette’s (RRC) term as Chair ends Oct. 31.
       
    B.    LAUC-B Web Master
Randal Brandt (BANC) was accepted as LAUC-B Web master by acclamation. V.    Other Business

Lincoln Cushing announced that the Affliated Libraries Fall Assembly will be Friday, November 21, 2003, 8:15-10:00 a.m., Goldberg Room (Boalt Hall)

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Next LAUC-B Executive Committee meeting will be held on Wednesday, November 12, 2003, 10:00 a.m. to 12:00 p.m. in 303 Doe Library.