LAUC-B Executive Committee Meeting no. 1996/97 (3) 4 December 1996 MINUTES Present: W.Benemann (Secretary), T.Dean (Chair), G.Irving (CAPA), C.Lee, R.Moon, A.Swartzell, D.Sommer, C.Tarr, K.Vanden Heuvel Absent: R.Brandt, D.Jan, G.Peete Handouts: Agenda; Minutes of meeting no. 1996/97 (2); memo from Carol Christ announcing budget for LAUC-B, FY 1996-97; letter from T. Dean to Leon Litwack and Academic Senate Committee on Library I. Announcements: Travel forms have been distributed to all LAUC-B members. Members are reminded that they should submit only original forms, no photocopies. II. Minutes of the meeting of 20 November 1996 were approved, with corrections. III. Academic Senate Committee on Library: T. Dean distributed copies of her letter to the Committee, thanking them for their strong support of collection building and the restoration of staffing levels for Berkeley's libraries. D. Sommer announced that the Committee on Library's minutes will be mounted on the Academic Senate web site. LAUC-B will create a link from our web site to the Committee's minutes. ACTION: W. Benemann will create the link to the Academic Senate web site. IV. Old Business A. Copyright Conference: Will be held Saturday, 10 May 1997. Speakers will include Howard Besser, Ann Okerson (Yale), and Pam Samuelson (Boalt). The Vice Chancellor has denied our request for funding for the Conference. B. Distinguished Librarian Award: K. Vanden Heuvel reported that we have received funding for the award, and the selection process will begin in January. C. Analysis of the Digital Library Initiative: Peter Lyman suggested that LAUC-B prepare an analysis of the Digital Library Initiative for the Senate Committee on Library. A subcommittee composed of D. Sommer, A. Swartzell and C. Tarr was appointed to draft a response, which will be submitted to LAUC-B Ex Comm for comments. The goal is to gain support for the Initiative by explaining the strengths and weaknesses of the current proposal, and to serve as a bridge between the Library and the UCOP committee developing the DLI. ACTION: D. Sommer, A. Swartzell and C. Tarr will draft a response and submit it to Ex Comm. D. Review of Librarians while serving as AULs: Discussion continued on the question of how librarians in the AUL series, who retain 0% appointments in the Librarian Series, will be evaluated in the Librarian Series during and after their AUL tenure. G. Irving asked if this is still an active issue, needing our attention. ACTION: T. Dean will check with Peter Lyman to see if he is still interested in having formal guidelines established. E. Movement from Librarian IV to Librarian V: The recommendations in CAPA's Annual Report were discussed. It was decided that librarians at the Librarian IV level should be provided the choice of either remaining at step IV or requesting an advancement to Librarian V. ACTION: G.Irving will draft language to add to the Berkeley Local Guidelines to make this option clear. F. Guidelines for the inclusion of web sites in dossiers: Peter Lyman suggested that LAUC-B establish policies for the inclusion of web sites and other digital works in dossiers prepared for performance evaluations. After some discussion, it was decid ed that separate guidelines should not be necessary. Web sites and other digital works will be reviewed in the same way that other creative and intellectual products are evaluated. It will be up to the candidate to demonstrate the importance and impact of any work done in digital format. These works will be reviewed as a regular part of the evaluation process. ACTION: T. Dean will respond to Peter Lyman. V. New Business A. TVC's budget call: Peter Lyman suggested LAUC-B might want to respond to the budget call, commenting on the lack of programmatic emphasis, and the lack of any apparent mission other than cutting the budget. He would like us to speak from the operat ions side, to point out the impact of the current funding proposal. ACTION: T. Dean will draft a response. B. Speakers at LAUC-B meetings: T. Dean suggested that we might inaugurate a series of speakers at LAUC-B Ex Comm meetings. Suggested speakers: Leon Litwack, Genaro Padilla, Barbara Davis. C. 1997 meeting dates: LAUC-B Ex Comm will meet the first Wednesday of the month (except for January), from 9:00-11:00 in 119 Moses Hall.