Executive Committee Minutes 10/14/10

LAUC-B Executive Committee
Thursday, October 14, 2010
10:00 a.m. 12:00 noon
303 Doe Library

Members present: Lucia Diamond, Kathleen Gallagher, Susan Koskinen, Ramona Martinez, Margaret Phillips, Nick Robinson, Monica Singh, Shannon Supple, and I-Wei Wang
Guests: Lisa Rowlison de Ortiz, Kai Stoeckenius, and Julie Lefevre


I. Announcements

- Congratulations to our newest Distinguished Librarian Award winners, Gary Handman and Barclay Ogden! Details can be found on the LAUC-B blog.

- The Affiliated Librarians Assembly is scheduled for November 9th. Gary Handman will lead a discussion on conducting research, from an idea to a final product.

- Hisayuki Ishimatsu, Librarian for the Japanese Collections at the Starr East Asian Library, is retiring. Congratulations!

- The Professional Development Committee will sponsor a presentation on writing and publishing by the Emerald Groups Jim Walther on November 17th in 303 Doe.

- Sue Koskinen submitted the LAUC-B budget on October 6th.

- CAPA will hold its annual peer review workshop on October 26th at 8:30-10:00 a.m. at the Ed/Psych Library.

- Copies of the new Memorandum of Understanding (MOU) between the UC-AFT and UC for the professional librarian unit (2008-2012) have been sent to union members. More copies are available in the Librarians Office.

II. Reports

A. Treasurer's Report (I. Wang)

The current LAUC-B account balance is $59,037.79.

B. Meeting with the University Librarian (S. Koskinen, N. Robinson)

- Sue Koskinen and Nick Robinson met with Tom Leonard on October 6th. T. Leonard reported that the ULs advisory structure is getting leaner and more simplified; they are also developing lightning groups for certain issues.

- SLASIAC (Systemwide Library and Scholarly Information Advisory Committee) update: The group is conducting a systemwide review of the libraries on a short timeline and will report its findings to Dan Greenstein. There may be an option to send concerns to LAUC President Michael Yonezawa.

- Distinguished Librarian status The ULs are convening a joint task force to discuss the distinguished step. UC Berkeleys Lynn Jones has offered to serve on this task force for LAUC and LAUC will offer additional names to the ULs as well. LHRDs Susan Wong is also talking to her peer group across the UCs about this issue. In addition, LAUC-B will follow up on report of the 2010 CAPA Task Force on Special Issues.

Other topics discussed include the two-year embargo on access to electronic dissertations, and Operational Excellence.

C. Committee on the Library, Berkeley Division of the Academic Senate (N. Robinson)/p>

- There have been two meetings of LIBR so far this academic year. The big news is that LIBR is merging with the Committee on Computing and Communications (COMP). The two will become the Library and Academic Information Resources and Communications (LAIRC) Committee. T. Leonard believes that we will continue to have a LAUC-B representative as an official invited guest. It will be a challenge to incorporate the scope of both committees into one.

- A statement on open access arose at both LIBR meetings. A LIBR subcommittee is taking this issue on. The expected timeframe for approval is this spring.

- The incoming chair for the new LAIRC is Nicholas P. Jewell, Professor of Biostatistics and Statistics in the School of Public Health.

- A LIBR subcommittee on electronic dissertation filing is also in the works. There is currently an embargo of two years on dissertations by default, but graduate students can opt out. Some want to change this default to opt-in to embargo. It is not clear if the embargoed dissertations are still indexed with abstracts in systems like ProQuest

D. LAUC Statewide Conference Call (S. Koskinen)

- Lucia Diamond is chair of the statewide Nominating Committee. She and her committee will be looking for people to run for Vice-chair/Chair-elect and Secretary for LAUC Statewide. UCB members are eligible to run.

- LAUC President Michael Yonezawa approved LAUC statewide representatives.

- M. Yonezawa and Mitchell Brown attended the annual in-person ULs meeting. They discussed and endorsed the concept of distinguished status for librarians.

- LAUC continues to discuss NextGen Tech Services and the Future of UC Libraries and Librarians in the 21st Century report.

- The LAUC Statewide Spring Assembly will be held on March 10-11, 2011 at UCSB. The assembly is being organized by Elaine McCracken, who is securing a block of rooms at the Best Western South Coast hotel. The theme will be LAUC: The Next Generation.

III. Continuing Business

A. Housekeeping (S. Koskinen) ExComm Only

ExComm approved the incoming members of CAPA.

B. LAUC-B Fall Assembly (S. Koskinen) will take place on November 16th in the Morrison Library. LAUC-B business at 8:30-9:00 a.m. and Brewster Kahles talk at 9:00-10:00 a.m.

C. LAUC-B web site (H. Dekker and J. Lefevre)

The new LAUC-B website (http://lib.berkeley.edu/LAUCB) was created by Web Managers Harrison Dekker and Julie Lefevre on the Drupal platform. ExComm thanks both Web Managers for their hard work. Once the website is ready, it will be easier for committee chairs and members to update individual pages. J. Lefevre unveiled the new website to ExComm members, who then provided feedback. It has not yet been determined who will receive permissions to make updates on the website. This will be determined by spring semester, when the final tweaks have been completed by H. Dekker and J. Lefevre. In the meantime, LAUC-B members will continue to send web updates to J. Lefevre.

D. LAUC-B wiki update and add documents as needed. S. Koskinen reminds ExComm members to consult the LAUC-B Chairs wiki and to update the areas within their purview as necessary.

IV. New Business

A. Committee on Research (L. Rowlison de Ortiz and K. Stoeckenius)

- The LAUC-B Committee on Research developed a survey out of concern for the lack of member response to research opportunities. The survey received 66 responses. Many respondents expressed that they have not applied for grants because of insufficient work time (78% respondents) and would apply if they had more time available (82.5% respondents).

- The Committee is working on ways to engage LAUC-B members with research opportunities: Committee members will discuss research opportunities for five minutes at the upcoming CAPA workshop, have written a letter to send to review initiators encouraging them to support their staff interested in research projects, and are working on a webpage that has links to the various available grant descriptions and their deadlines.

B. Mentoring (M. Singh)

LAUC-B members had previously been mentoring staff at regional, state, and national conferences. This project came out of the BILD program and the Diversity Committee was meant to take over this project, with one person on the committee in charge of staff mentoring. Action: S. Koskinen will check with Diversity Committee chair Debbie Jan on the status of the staff mentoring project.

V. Around the table

Next meeting: Wednesday, November 10, 2010. NOTE: Date change due to holiday.