Executive Committee Minutes 01/12/2012

LAUC-B Executive Committee

January 12, 2012
10 am 12 pm
Room 303 Doe Library

Members present: Susan Edwards, Rita Evans, Dana Jemison, Susan Koskinen, Jeffery Loo (recorder), Jennifer Nelson, Nick Robinson (Chair), Kai Stoeckenius, Susan Xue

Guests: Tom Leonard

I. Announcements

  • Susan Koskinen will chair the Distinguished Librarian Award Committee and will be forming the committee. Nominations will be due in May. Awards will be finalized by September with the reception in late Fall. Two awards will be given with each awardee receiving $5000.

II. Reports

A. Treasurer's Report (S. Xue)

  • The LAUC budget has been approved for the full amount requested of $92,781. As of January 9, 2012, the current balance is $119,394.75.

B. Meeting with the University Librarian (N. Robinson, S. Edwards)

  • Tom reports that the CDL budget review is still in process.
  • Tom discussed Yes We Scan the White House petition to start a national effort to digitize all public government information, https://yeswescan.org/
  • The Library and Information Technology committee of the Academic Senate will be meeting on January 17, 2012 with guest Shel Waggener, Associate Vice Chancellor for Information Technology and Chief Information Officer, to discuss campus IT issues.
  • Nick shared with Tom the final draft of the statement on peer review standards in times of increased workload (http://www.lib.berkeley.edu/LAUC/docs/pdf/peer_review_standards_in_a_time_of_increased_workload_final.pdf), and Tom responded that the Library Administration has no objection to the statement.

C. Committee on the Library, Berkeley Division of the Academic Senate (S. Edwards)

  • Ivy Anderson, Director of Collection Development and Management, CDL, presented an update to LIT on the ways CDL is repositioning itself in the current environment of decreasing funding and emerging technologies.
  • Ivys talking points included:
    • CDL curation and publication services are being merged
    • CDLs partnerships with external organizations
    • E-Scholarship as a post-print repository, but increasingly it is a site of original publication
    • Merritt preservation services and how there are modular options for example, preservation on the cloud
    • The CDL Web Archiving Service
    • The EZID service for generating persistent identifiers like DOIs and ARKs
    • Electronic Theses and Dissertations are being automatically ingested into eScholarship from some campuses, but there is no automatic ingest yet from UCB
    • The Data Management Tool (https://dmp.cdlib.org/) was launched in November 2011, and had 280 users by December 2011
    • The Journal Evaluation Project to determine metrics for decisions in the large publisher packages
    • WEST (Western Regional Storage Trust) and print archives in conjunction with the Hathi Trust
    • CDL is interested in conducting ethnographic research on faculty and student use of monographs
    • Developing distribution channels for the distribution of scanned books (about 500,000) available via Amazon print on demand
  • In the discussion following the presentation, faculty expressed interest in greater communication with CDL on these and other developments.

D. LAUC Statewide Conference Call  (N. Robinson)

  • The LAUC Statewide Assembly will be held on May 10, 2012 at the UCSC Extension Silicon Valley in Santa Clara.

    • LAUC is exploring the possibility of live audio and video streaming of the meeting to the campuses.
    • The theme of the meeting is LAUC and the future of librarianship. The program details are currently being developed.
  • There was discussion of the re-organization of UCSD Libraries and the staff changes at UCR. It was also noted that some UC campuses are recruiting librarians.
  • UCSD and UCSF report that there has been student activism at their campuses for retaining, enhancing and supporting library spaces and services.

III. Continuing Business

A. Statement on peer review standards in times of increased workload (N. Robinson)

B. Retention Survey Task Force (N. Robinson)

  • Nick appointed Susan Edwards to chair a task force that will conduct a survey of the LAUC-B membership about the aspects of working at UC Berkeley that support librarian retention and recruitment as well as needed improvements in these areas. The survey will be closely modeled on the 2007 Retention Survey (http://www.lib.berkeley.edu/LAUC/docs/pdf/LAUC-B%20Diversity%20Task%20Force%20FINAL%20REPORT%20to%20ExComm.pdf).
  • Harrison Dekker has been appointed to the Task Force and there will be additional member(s) to be selected by the Task Force Chair.
  • The Task Force will submit their report to the LAUC-B Executive Committee by March 30, 2012.

IV. New Business

A. Spring Assembly planning

  • The LAUC-B Executive Committee is now preparing for the LAUC-B Spring Assembly. The preliminary date is set for mid-April 2012.

B. Discussion with Tom Leonard, University Librarian

  • Nick thanked Tom for meeting with LAUC-B members and expressed LAUC-Bs interest to contribute to the strategic planning processes of the Library. Tom thanked Nick for the opportunity to meet with the LAUC-B membership.
  • In a discussion about the Re-envisioning Library Services initiative, LAUC-B members raised questions about the purpose of this initiative and its process.
  • In response, Tom reviewed the components of the Re-envisioning Library Services initiative. Details are available in Toms email to allusers@lists.berkeley.edu dated December 20, 2012.
  • Additionally, Tom noted that:
    • Self-study Team 1 (Service Models) will be co-chaired by Bernie Hurley.
    • Self-study Team 2 (Role of the Librarian) will be co-chaired by Beth Dupuis.
    • LAUC-B will have the opportunity to comment at different stages of this process.
    • This initiative is not stemming from a directive of the University administration.
    • The self-study teams will prepare reports proposing high-level models for the library. These reports will not name specific re-configuration details. The goal is to explore reasonable service models first and then to work out the practicalities at a later stage.
    • The self-study teams do not include faculty members. It is not meant to exclude faculty rather this will be our quiet moment to internally explore and articulate the Librarys vision. Currently, the Committee on Library and Information Technology of the Academic Senate is aware of this initiative and documents have been shared with the chair, Professor Margaretta Lovell.
  • There was a discussion about the marketing and communication of the Librarys value and roles in the university community.
  • Tom shared some of the positive results of a recent library opinion survey conducted by Peter D. Hart Research Associates that surveyed alumni and other stakeholders. One highlight is that the UC Berkeley Libraries are seen as one of the most shining elements of what is great about Berkeley and that they serve as an indicator of the Universitys excellence.
  • LAUC-B members expressed an interest in maintaining the importance of the Librarys subject-specialty expertise in light of decreasing staff numbers.
  • LAUC-B members also commented on the increasingly cross-disciplinary nature of research and the need to address this paradigm during the Re-envisioning Library Services initiative.
  • Tom responded that these will be important considerations during the self-study and strategic planning. He also noted the support in library collection development from our cooperative efforts with other UC campuses and Stanford University.