Executive Committee Minutes 10/14/04

Minutes Meeting No. 2

LAUC-B Executive Committee Meeting October 14, 2004
10:00 - 12 noon
Dean’s Conference Room, Boalt Hall

Present: Chris Tarr (Chair), Lily Castillo-Speed (Vice Chair/Chair-Elect), Allan Urbanic (Past Chair), Linda McLane (Treasurer), Juliet Demeter (Secretary), Kathleen Gallagher (Library Representative), Carole McEwan (Library Representative), Paul Atwood (Affiliated Libraries Representative)

Absent: Jean McKenzie

I. Announcements

P. Atwood: The UC Berkeley Affiliated Libraries Fall Assembly will be held on November 16, 2004 from 8:30-10:00 am in the Goldberg Room at Boalt Hall. The speaker will be David Duer, Director of The Library Development Office.

II. Reports

A. Treasurer's Report - L. McLane

Balance is $56,656.72

B. Meeting with the University Librarian C. Tarr, L. Castillo-Speed

Chris and Lily met with UL Tom Leonard on October 8 and discussed issues brought up at the Brown Bag on Peer Review held by CAPA over the summer, including complaints about delays in receiving letters regarding merit reviews. The next CAPA workshop will be held Tuesday November 2 from 8:30-10:00am. Tom encouraged review initiators to attend this workshop. Chris and Lily requested a contribution from the University Librarians to help fund the Webcast of the LAUC Fall Assembly. Terry Huwe drafted a letter requesting that Tom help sponsor the Webcast with a contribution of $750. LAUC would then cover the remainder of the $1500 charge.

C. Senate Library Committee Report L. Castillo-Speed

The Scholarly Publishing Symposium slated for next March was announced at the meeting. The symposium will provide a forum for campus-wide discussion on issues related to scholarly communication.

The collections budget was distributed. No cuts were announced for this year. Funding is not, however, keeping up with inflation and future cuts are likely. The committee discussed advantages of electronic versus print serials as well as shared print initiatives such as Elsevier and JSTOR.

III Continuing Topics

A. Naming Distinguished Librarian Award C. Tarr

Proposals have been made to name the Distinguished Librarian Award in honor of a distinguished UC Berkeley librarian yet to be determined. EXCOMM members discussed the desirability of naming the award and what procedures would need to take place before this is pursued. L. Castillo-Speed pointed out that the Bylaws would need to be changed. Other considerations include whether a poll or a vote would be necessary among the membership to decide if the name should be changed and if so, how names would be solicited.

ACTION: LAUC-B Chair Chris Tarr will consult the Nominating and Elections Committee for input regarding procedures for holding a special election.

B. Budget

LAUC-B Chair Chris Tarr is preparing the budget.

C. Principal Investigator Status C. Tarr

No update at this time.

D. LAUC-B Web Committee

The LAUC-B Webmaster Randy Brandt suggested that a task force be appointed to review the LAUC-B site and suggest changes. Chris Tarr called for volunteers at the Fall Assembly to contact Randy if they would like to be involved on a short-term ad hoc task force to work on improving the website design.

IV. New Business

A. Listing of Retired /Emeritus Librarians on the LAUC Website C. Tarr

Retired librarians are non-voting members of LAUC and can remain on the reflector. Emeritus librarians will be listed on the LAUC-B website.

ACTION: L. Castillo-Speed will compile a list of retired and emeritus librarians for Randy to include on the website.

B. Task force for SIMS

Discussion generated by Annalee Saxenian's visit to the LAUC-B Fall Assembly led some members to volunteer to serve on a task force or advisory board that would act as an ongoing liaison between the library community and the school.

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Next LAUC-B ExComm meeting will be held on Tuesday, November 9, 10am -12pm, Dean's Conference Room, Boalt Hall