LAUC-B Executive Committee 1995/96 (2) October 19, 1995 10:00-12:00, Room 303 Doe Library Present: R.Brandt; B.Glendenning; B.Kornstein; C.Kubota; J.Ober; V.Roumani-Denn; T.Dean; K.Vanden Heuvel (Chair); P.Vanderberg (Secretary); C.Wanat Absent: D.Kearney; S.McMahon; G.Peete I. Announcements C.Wanat has been selected Chair of CAPA. K.Vanden Heuvel sent out changes in the self-evaluation guidelines in the peer review process to the LAUC-B reflector. K.Vanden Heuvel sent out a memo to the all users reflector in favor of diversity. The two LAUC-B laptop personal computers are available for professional development and research purposes. The recommendation for co-sponsorship of the Conference on Copyright by the new School of Information Management and Systems (formerly the School of Library and Information Studies) was accepted. II. Approval of Minutes. The minutes of September 28, 1995 were approved as amended. III. LAUC Systemwide Executive Committee Meeting K.Vanden Heuvel gave a report of activities from the October 13, 1995, Oakland meeting of the LAUC Systemwide Executive Committee. The meeting of the Library Council was cancelled and there are plans for it to meet once per year. This prompted concern of LAUC Executive Committee members, who thought that library issues were likely to receive less emphasis. Libraries can expect to have no major increases in their budgets in the near future. The Office of the President is aggressively funding information technology outside of the library budget and is trying to attract private sector funding. There are plans for the University Librarians to keep meeting as a group but without representatives from the Office of the President. The possibility of creating a central depository for LAUC archives was discussed. It was thought that all materials prior to the latest five years could be sent to NRLF. There is a need to develop standards for what is kept and how long materials are kept. LAUC statewide committees made modifications of their charges. The Cultural Diversity Committee planed to act as a facilitator for programs on the individual campuses. The Professional Governance committee also reduced its charge to focus on one particular item. IV. Fall Assembly It was suggested that Robert Wilensky, Chair of the UCB Computer Science Dept. and principal investigator for the Digital Libraries Project be invited to speak at the LAUC-B fall assembly. Possible dates being considered for this meeting are November 28 or December 5, 1995. V. CAPA There was a question as to who was the final decision maker was for Affiliated librarian reviews. It was determined that it was either the Vice-Chancellor Christ or her designate. LAUC-B needs explicit clarification on this matter. ACTION: K.Vanden Heuvel will write a letter to Vice-Chancellor Christ seeking clarification. LAUC-B Executive Committee members were encouraged to think of other suggestions for streamlining the peer review process. It was thought that the self-evaluation could be made shorter and more standardized for easy evaluation by reviewers. The most difficult feature to overcome in the peer review process is procrastination at all levels. K.Vanden Heuvel thought that it would be helpful for Library Human Resources Dept. to identify the librarian step level and what action was to be expected with this review cycle. All documentation could be placed in a folder that is flat and easy to handle. Reviewees could be asked to provide lists of documentation with each item being identified as such in a tabbed, labeled small ring binder.Another suggestion was to have an automated tracking system for the reviews maintained by Library Human Resources Dept. ACTION: K.Vanden Heuvel will send a memo to C.Wanat, Chair of CAPA recommending the use of an automated tracking system to obviate the problems of lost dossiers. The issue of motivation for everyone to follow the schedule in the peer review process was raised. It was considered an issue of courtesy and professional ethics. There was discussion over whether the peer review process should continue to follow the faculty model. Perhaps the process is overly elaborate and time consuming as compared with rewards. Some felt that affiliated librarians may need a separate review process with different criteria than that followed by the Library. Librarians in the future will be expected to become more like partners with faculty in the scholarly process and work in collaboration with them. At the same time, due to administrative bifurcation, librarians are no longer in the same category as faculty for salary considerations. ACTION: K.Vanden Heuvel will consult with G.Peete on the status of the bifurcation issue. V. Cultural Diversity Committee Web Site Proposal B.Beneman forwarded a proposal for the establishment of a web site by the LAUC-B Cultural Diversity Committee. It was suggested that it focus on the library scene. K.Vanden Heuvel will consult with B.Benneman on defining parameters for such a web site. VIII. LAUC-B Invitations to P.Lyman & C.Christ Once per year the University Librarian and the Vice-Chancellor are invited to a meeting of the LAUC-B Executive Committee. It was proposed that Vice-chancellor Carol Christ be invited to discuss her recommendations about the final decision marker in librarian reviews. IX. Digital Libraries The iniative by the Office of the President regarding information technology, CINITAP, was mentioned. M.Gordon's request for comment on digital libraries was noted and scheduled for discussion at the next meeting of LAUC-B.