Executive Committee Minutes 1/18/95

LAUC-B Executive Committee 1994/95 (6)
January 18, 1995
MINUTES

Present:  I.Arguelles;  M.Burnette; E.Byrne; C.Eckman (recorder);
D.Fortner; K.Frohmberg; B.Glendenning; P.Janes; D.Kearney;
B.Kornstein (Chair); L.Leighton;  Laura Osegueda; V.Roumani-Denn. 

Absent: D.Fortner; G.Peete.

Guests: Bill Benemann; Peter Lyman.


I.   Announcements.

     A. L.Leighton has sent a copy of the Omega Report to the     
Chronicle of Higher Education.  He will keep the Committee     
posted on the publisher's response.

     B. The LAUC Statewide election has been set for June 7.      
LAUC-B members are not eligible this year for Secretary or     
Vice-President/President-Elect.  Send proposals for these     
and other positions to Susan Starr (San Diego), Karen     
Andrews (Los Angeles) or Margaret Gordon (Santa Cruz). 

     C. C.Eckman announced that he has received positive and     
negative feedback regarding forwarding the minutes of other     
LAUC Divisions to the "lauc@ced" reflector.  The Committee     
agreed that these minutes should continue to be distributed     
to the LAUC-B membership.  Executive Committee members who     
have agreed to review specific Division minutes will continue to
monitor them for possible LAUC-B Executive Committee discussion:
     --B.Glendenning (Riverside, Los Angeles)
     --M.Burnette (Irvine, Santa Barbara)
     --L.Leighton (Santa Cruz)
     --D.Fortner (Davis)
     --V.Roumani-Denn (San Diego)
     --E.Byrne (San Francisco)

     D. B.Kornstein is getting Library Council minutes in paper. 
These minutes will be sent out as an attachment to CU News.      

     E. B.Kornstein reported that she has not yet received a
report from the Task Force on Streamlining the Peer Review
Process.  She will check into the Task Force's progress.

     F. Librarian IV/Librarian V Review Guidelines.  B.Kornstein  
   asked I.Arguelles whether CAPA could create specific wording   
  for the needed changes to the APM that will change this     
review from a mandatory to an optional review.  I.Arguelles     
agreed to work on this.

     G. B.Kornstein mentioned that three "strategic initiatives"  
   documents were distributed a recent Library Managers Group     
meeting.  A fourth initiative relating to the electronic     
library may be out shortly.  These documents represent a     
follow-up to the "reality checks" documents published     
earlier.  All documents are going to be available on InfoLib     
and the Library Web.  The possibility of discussing these     
documents at the February Executive Committee meeting was     
discussed, but the feeling was that February will be too     
late for LAUC to have a real impact on the initiatives.  The     
real deadline for input is late February when Peter Lyman     
will present these initiatives to the campus Administration. 
 
    H. V.Roumani-Denn reported on highlights from the latest 
LAUC-SD meeting minutes, including their work on streamlining the
peer review process.  Their proposals may be useful to the LAUC-B
Task Force working in this area.
 
II. Minutes.
The December Executive Committee minutes were approved as amended. III. Reports. A. Statewide Executive Board Meeting (B.Kornstein). 1. The LAUC Archives group has been formed and Bill Roberts is the LAUC-B representative. 2. The Board's March meeting will be via teleconference. B. Chair's Activities since December (B.Kornstein). 1. The Chair has contacted Bill Whitson regarding the Executive Committee's concerns about the LAUC-B retrenchment survey findings. He has confirmed that the source data for questions six and eight are still available and agreed to do the requested correlations. 2. The Chair attended a Collections & Information Resources Group meeting regarding the Library Web Development Team's December report. The discussion did focus on delineating the professional librarian aspects of web document preparation, the differences between data ownership for local versus remote documents, the issue of the use of statewide CDC selector affinity groups for a statewide web rather than a UCB web, and workload issues relating to the serious decline in the number of selectors at UCB during the past four years. David Farrell is willing to propose direct selector and CIRG representation on the Web Development Team. C. CAPA Report (closed session). I.Arguelles reported on issues relating to the hiring process for a new UCB librarian. IV. UC Academic Council domestic partners proposal. Bill Benemann (Chair, LAUC-B Cultural Diversity Committee) presented the UC Academic Council proposal which focussed on offering domestic partnership benefits for same-sex couples. Subsequently, the UC General Counsel has recommended that domestic partnership benefits be extended to couples regardless of sex to avoid any legal action based on discrimination. The Committee approved the concept of implementing domestic partnership benefits. ACTION: B.Kornstein will send a letter endorsing the proposal on behalf of LAUC-B to Beverly Renford. V. Meeting with University Librarian Lyman. B.Kornstein welcomed the new Librarian and provided a background on the roles and functions of LAUC. CAPA's role as a partner in the peer review process was highlighted. Peter Lyman provided some background on his experiences with the review process at the University of Southern California. He thinks investment in the training and development of its librarians is one of the most important strategic initiatives a library can make. Peter Lyman is working with Paul Evan Peters on an EDUCOM white paper dealing with copyright in the context of digital libraries. The focus is creating CONTU-like guidelines for digital libraries. (CONTU: Commission on New Technological Uses) He is also working with the Commission on Preservation and Access, a group including representatives of 13 major research libraries, on a project that involves developing consistent standards for digital libraries. Peter Lyman reviewed the Library's serious budgetary situation which involves a large "structural deficit". He is following a four-prong strategy: 1. Intense analysis of the budget looking for all possible places to trim nonessential expenses. 2. Looking for systemic efficiencies. 3. Looking for places where investment in technology can create efficiencies in productivity. For example, UCLA saved approximately $100,000 by automating patron holds and renewals. 4. New sources of revenue. E.g., enterprises such as Copy Services and document delivery. Peter Lyman welcomed the Executive Committee's input in this area in particular, because he is seeking solutions from representative bodies within the Library. Next Meeting: Wednesday, February 15, 10am-12am, Main Library Room 303.