1994 Spring Assembly

Minutes
LAUC-B Spring Assembly
March 22, 1994


Recorder: Myrtis Cochran


I.   The meeting was called to order by Elizabeth Byrne, LAUC-B
Chair.

 II.  Introduction of Speaker, James A. Hyatt, UCB Associate
Chancellor for Budget and Planning
Associate Chancellor Hyatt opened his remarks with an overview of the UC and UCB budgets. He stated that from 1991-94 the level of state support dropped 20%, $70 million. Three significant actions resulted: 1) three early retirement programs which caused a 15-20% decrease in faculty at Berkeley and 890 FTE of staff; 2) an increase in student fees, and 3) base budgeting in campus services. The above changes will impact new academic programs and the number of faculty on campus. The impact on the library can be seen in a decline in total volumes acquired, from 91,771 to 75,000; deferred maintenance backlog from $220 thousand to 130 thousand, a 3% budget cut for the Berkeley campus, and a reduction in funding sources, from 48% down to 37%. In the past, the campus has met the budget crises and supplemented library collections. Now, the focus is on the size of the faculty--what is the affordable size? Is 10% less than pre VERIP level an appropriate size for faculty? The Omega Report will contain recommendations for an appropriate number of faculty. Associate Chancellor Hyatt stated that reallocation of resources will take place at Berkeley and other universities across the country. In order to cope, we will have to: 1) look at revenue and expenditure sides of the budget, look for other sources of revenue, and design aggressive development programs, such as the 2001 campaign, 2) charge fees for services to private and corporate users of the library; and 3) form more partnerships with the private sector, publishers, other universities (public and private) and information brokers. In regards to expenditures, we need to think globally not parochially. State support will be modest at best and will not increase anytime soon. Increases have been targeted for other areas such as prisons. The Library is currently engaged in exciting ventures, planning for a new university for the 21st century. We have an opportunity to do things differently. In order to succeed, we need involvement from all elements of the university community. Hyatt encouraged maintaining involvement with the Academic Planning Board and the new Academic Planning Council. Hyatt's talk was followed by a brief question and answer period. III. The November 30, 1993 LAUC-B Fall Assembly minutes were approved as written. IV. Introduction of New LAUC-B members: Jeanne Fong, Engineering Library. V. LAUC Statewide Activities A. Teleconference Executive Board Meeting, March 16- B. President and Past President attends Library Council Meetings. LAUC President Wilson and Past President Ritch, regularly attend Library Council. It has been noted that participation at this level is very helpful. C. UC Academic Planning Council- The LAUC President and Past President are on the Statewide Academic Council e-mail list. Neither the UC libraries, nor LAUC have a representative on the council. The LAUC Executive Board decided that there were other important issues needing attention. Therefore, they would not seek a library appointment for this group. The e-mail list will provide LAUC an avenue for input and allow some participation. D. Budget- LAUC is faced with a 10% budget cut, in addition to the 10% cut last year. In order to circumvent this financial problem and carry on with LAUC activities, the membership is being polled for cost-cutting suggestions. A question was raised whether we could have one Statewide Assembly. A cost-cutting measure already in place is teleconferencing. There were one or two teleconferences held this year. Money was saved because the location was free. Other cost-saving suggestions included combining LAUC Assemblies with other meetings, i.e., ALA, SLA. Comments on the feasibility of one assembly should be sent to E.Byrne. E. Statewide Listserv- UC Irvine will host the forthcoming LAUC Statewide listserv, but volunteers are needed to help set it up and to maintain it. F. SRLF and NRLF Operations Committees- A question was raised whether LAUC needed representation on these committees, since we have representation on the policy committees. Consensus was that we did not. G. Statewide Logo- A sales survey sheet will be circulated with a list of items bearing the beautiful new LAUC logo , e.g., lapel pins, t-shirts, umbrellas, etc., so members can purchase these items. H. Survey for Impact of Retrenchment on Peer Review- a second annual survey on the impact of retrenchment on peer review has been sent out. It will be issued in paper in order to maintain confidentiality. E. Byrne asked the membership to complete and return the survey. I. Nominating Committee- The Statewide LAUC Nominating Committee was delayed in presenting its slate because of difficulties in getting people to run for office. J. Massey's talk at the LAUC Spring Assembly- LAUC President, J. Wilson, has taped copies of Provost Massey's presentation at the Spring Assembly. At this meeting, Massey was surprised to find out the number of non-UC library users. He was informed that 12% of the UC libraries' budget is spent in support of non-UC library users. As a response to a request from Massey for more information, LAUC President coordinated information gathering from Gary Lawrence at the UC Office of the President, the University Librarians and Library Council, and Lawrence prepared a full analysis for Massey. K. Spring Statewide Assembly- The assembly will be held at UC Riverside, May 6, 1994. L. Minority Librarian Internship Program- LAUC Directors agreed that a recommendation to cut the Minority Internship Program was a mistake. LAUC Statewide will draft a letter in support of maintaining the program. M. Statewide Minutes and Reports- Statewide documents were sent via e-mail to the membership and will not be reviewed at this meeting. Questions concerning minutes or reports should be sent to E. Byrne. VI. LAUC-B Activities A. Goals and Action Plan- LAUC-B Executive Committee's goals are still in draft form. The draft was sent to LAUC-B committees for input. Among the top goals is to increase publicity for LAUC-B members. G. Peete will work with P. Maughan on soliciting and publicizing member activities. The final version of the goals will be available soon. B. Townsend Center for the Humanities Librarian Fellow- Applications are currently being accepted by the Townsend Center and LAUC-B for LAUC-B members interested in the position of Townsend Librarian Fellow, 1994/95. The librarian fellowship provides an excellent opportunity to both learn about trends in humanities research, and to inform faculty and graduate students about significant developments and resources in the library and the wider information environment. The deadline for applications is April 15. C. UL Search Committee- The LAUC-B Executive Committee sent a letter to Heilbron urging the search for recruitment of a UL to replace retiring UL Gregor. Heilbron responded that a search committee would be formed and two librarians would be assigned. The search committee is composed of nine members, eight faculty and one librarian, B. Weil. Professor Charles Faulhaber, is the Chair. The committee's deadline for applications is mid-May. D. Response to proposal from Library School- The Executive Committee responded to the Library School Report with a letter of support outlining areas of concern. The development of a new school has been approved. E. Joint LAUC/LAG Omega Committee- L. Leighton. In response to the staffing crisis in the Library, LAUC-B established the Task Force on Effective Allocation of Staff that was charged to develop a proposed staffing plan for the Library. Since the problem was larger than LAUC and librarians, the Library Administration invited LAUC-B to form a joint committee including members of the Library Administrative Group and Library Assistants. LAUC-B accepted the invitation and joined with LAG to form the LAUC/LAG Task Force on Effective Allocation of Staff (also known as the Library Omega Committee). L. Leighton and J. Burrows were named co-chairs. Committee members are: S. Rosenblatt, R. Moon, B. Kornstein, J.Pudewell, E. Byrne, B. Hurley, D. Farrell, G.Peete, L. Osegueda, R.Heckart, I. Abalos, and M. Mentges. F. Travel- G. Peete. The LAUC-B Executive Committee spent a considerable amount of time discussing travel. Devising procedures and designing a form was more complicated than anticipated. The committee is working on a plan to simplify the travel procedures for next year. G. Peete asked that LAUC-B members, who have received funding but did not take the trip, let him know by e-mail so that the funds could be reallocated. Travel reimbursement requests should be turned in to the Library Business Office as soon as a trip is completed. E. Byrne added that LAUC-B received a special allocation of approximately $11,000 from the Library Administration to supplement travel funds. G. Mentoring Program- L. Osegueda. The Mentoring Program for new librarians hosted a New librarians lunch in October. Another luncheon is planned for March 23. The luncheon is for new librarians and their mentors. An e-mail inviting volunteers to serve as mentors was sent out to the membership. The Mentor Program is a good way for new librarians to meet informally with long-time staff to discuss general topics regarding the job and putting together a dossier. H. Bylaws- The Executive Committee will draft a proposal to revise bylaws to include a new position of treasurer, and will review the size of the Executive Committee. The proposal will be brought to the Assembly for discussion then added to the ballot for a vote. I. Upward Evaluation- The sub-committee of last year's Executive Committee has completed its report. A new committee will be formed to review and work with LHRD to implement. VI. Reports from LAUC-B Committees and Task Forces A. Nominations Committee- J. Tsou. The Nominations Committee experienced some difficulty in finding people to run for LAUC-B Offices. J. Tsou presented the 1994/95 slate: Vice Chair, Chair elect, L. Osegueda; Secretary, C. Eckman, M. Harmon, M. Miller; Librarian Representative, W. Brem, D. Fortner, B. Glendenning, V. Roumani-Denn; Affiliated Representative, D. Kearny, L. Vida-Sunnen. There was a call for additional nominations from the assembly. There were no further nominations. The slate was approved as presented. B. CAPA- L. Castillo-Speed. The 1993/94 CAPA Committee members were introduced: M. Ternberg, P. Maughan, I. Arguelles, C. Wanat, M. Levin, B. Whitson, and L. Castillo-Speed. The committee has met several times. To date, no promotion or merit review cases have been received. CAPA will be working with HRD to alleviate the delays in sending dossiers to the committee. L. Castillo-Speed apologized in advance to those undergoing review whose dossiers will be delayed because they will not get a decision in a timely manner. CAPA has new guidelines for streamlining the review process. C. Distinguished Librarian Award- G. Handman. Committee members: J. Dyla, M. Snow, W. Diamond, D. Clemens, History Dept., G. Handman, Chair. P. Maughan is helping with communications. The committee reviewed its guidelines and expanded (text on gopher) wording to indicate breadth of endeavors for librarians. The perception is that it's easier for public service librarians than technical service librarians to get the award. Handman encouraged LAUC members to nominate co-workers because we know what our colleagues are doing. D. Professional Development Committee- P. Janes Report not available. E. Task Force to Streamline Peer Review- A. Youmans Report not available.
VII. Reports from LAUC-B Representatives to Statewide Committees
and Faculty Senate
A. Research and Professional Development- P. Schreur One research proposal has been approved and 5 are under consideration. E. Byrne asked those present to start thinking about research proposals for next year. B. Committees, Rules & Jurisdictions- R. Lhermitte The committee has met once. Topics under discussion include 1) extending and defining rights of retired and recalled librarians. The committee has taken a conservative view and recommendations will be made in time for the next election. 2) The LAUC Irvine chair pointed out that Berkeley bylaws changes require a 2/3 majority. Statewide demands only a majority. The LAUC-B ballot will contain a section for members to vote on whether Berkeley should change its bylaws to align with Statewide. A question was raised as to whether the 2/3 referred to the number of votes cast or the number of LAUC members. R. Lhermitte will investigate the question. C. Faculty Senate Library Committee- B. Kornstein. Most of the committee's time has been spent on branch consolidation. The Committee has been given the branch consolidation planning document. Kornstein noted that Library representatives to the Committee are educating the group about the Library's serious budgetary situation. Members have been invited to an IS&T forum and to tour the new underground addition to the Library. VIII. Questions and Announcements The meeting was adjourned.