Executive Committee Minutes 6/15/94
LAUC-B Executive Committee 1993/94 (13) June 15, 1994 Present: L. Leighton, P. Janes, M. Burnette, E. Byrne (chair), M. Cochran (recorder), G. Handman, B. Kornstein, T. Huwe, L. Castillo-Speed, G. Peete Absent: L. Osegueda, K. Frohmberg I. Announcements 1. Update on UL Search- Comments on candidates are due June 22 immediately following the interview and Early Bird presentation of the last candidate. Comments are to be sent to ulsearch@library or to E. Byrne and B. Weil. 2. Update on Omega- L. Leighton The Task Force will recommend a 10:1 ratio of faculty to librarians. Before VERIP the ratio was 8:1, but had fallen to 12:1. Other peer institutions such as Harvard and Yale have been able to maintain the same level over the last five years, but Berkeley has dropped considerably. The group thinks 10:1 would be a good compromise for Berkeley. To achieve this ratio, we would have to hire 33 new librarians in the next five years. Recommendations will be given to the next University Librarian. It was pointed out that since Heilbron has retired, a new campus administrative structure will be in place. There will be an Executive Vice Chancellor/Provost and the UL will report to him or her. There is hope that more personnel decisions will be made at the UL level rather than through the Executive Vice Chancellor/Provost. The task force will continue to discuss issues concerning support staff. Distribution of staff and allocation issues cannot be addressed until the Academic Planning Board determines which academic departments will increase and which will decrease. In regard to support staff, the task force will recommend that LAG, LMG, and HRD take a look at distribution of and levels of staff because the Library is top heavy with higher-level librarians and support staff due to the lack of hiring in the last five years. Any new plan for hiring should attempt to bring in entry-level librarians and staff wherever appropriate. The task force is also looking at the ratio of librarians to nonlibrarians which would include all classes of library staff. The Task Force expects to complete its charge in one or two more meetings. Comments should be sent to L. Leighton. E. Byrne received from S. Rosenblatt a copy of the Senate Library Committee's guidelines for consolidating branches, which were approved by the Faculty Senate. ACTION: Copies of the report will be sent to Ex Com. E. Byrne distributed a letter from the Office of the President confirming that UCOP will no longer provide financial support for the Minority Librarian Internship Program. A copy will be sent to the Cultural Diversity Committee. 3. Update on CAPA Issues D. Gregor will continue to review dossiers after July 1. CAPA has five library cases that have not been received in HRD, and two affiliated cases. After July 1, CAPA will continue its efforts to obtain dossiers on time. This year, CAPA has decided to include in its written report, in addition to statistics (number of cases received and reviewed), how cases were processed. 4. Update on Meeting with S. Rosenblatt E. Byrne and B. Kornstein had their regular meeting with S. Rosenblatt. Issues addressed included background on the new Minority Intern Grant received by Janice Burrows, and plans for travel and professional development funding for next year. Travel funds, a treasurer position, and the amount of clerical work involved in processing travel requests were other topics discussed. S. Rosenblatt would like to keep travel allocation a simple process. She agrees that a flat rate allocation would help to simplify the procedure. She suggested that a line for the supervisor's authorization should be added to the travel form. Another potential problem is that the MOU states that travel money is allocated on a competitive basis. There is a lot of clerical support needed to process travel requests. It was suggested that the Library Business Office may be able to assist with funding procedures. G. Peete handed out a travel proposal outlining a fixed allocation. E. Byrne asked Ex Com to review the proposal and to come prepared to discuss it at the July meeting. We will also talk about the position of treasurer and its implications. ACTION: J. Burrows will be invited to a LAUC-B meeting to talk about the Minority Intern Program. LAUC-B members are to review the draft travel allocation proposal for discussion at the July meeting. S. Rosenblatt agreed to try to get an electrical outlet installed in the CAPA room. If an outlet cannot be installed, CAPA may have to move to a nearby room with electrical outlets. 5. Election Results LAUC-B and LAUC Statewide election results were announced via e-mail. The turnover meeting for new members will be held in August. E. Byrne asked Ex Com officers with major functions to draft job descriptions including regular dates for events and to be specific as possible. The job descriptions should be ready for review at the July meeting. E. Byrne sent notices regarding the Ex Com turnover meeting to the newly elected members. ACTION: LAUC-B Ex Com members with major job assignments are to have drafts of their job for review at the July meeting. II. Minutes- The minutes of the May 18 meeting were approved as written. III. Continuing Business 1. Goals- LAUC-B draft goals were assigned to members to review action steps for additions, deletions, and to assign individuals or groups to be responsible for implementation. Comments to improve the goals will be incorporated. Goals one - four were presented and discussed. The remaining reports will be continued at the July meeting. ACTION: Assigned goals are to be revised to incorporate changes then sent to E. Byrne. 2. Highlights of minutes from other LAUC divisions- postponed until July 20 meeting. 3. Reports from LAUC-B committee liaisons- postponed until July 20 meeting. IV. New Business 1. Possibility of creating new Ex Com position of Treasurer and Corresponding bylaws changes- postponed until July 20 meeting. 2. Possibility of reducing size of Ex Com due to decrease in number of LAUC members, and corresponding bylaws changes- postponed until July 20 meeting. Meeting adjourned. Next meeting: July 20, 1994, 10-12 noon, Rm 322, Doe.