LAUC-B Executive Committee 1992/93 (1) August 19, 1992 MINUTES Present: E. Byrne, W. Diamond, M. Drabkin, G. Handman (In-coming Chair), R. Heckart, G. Irving, R. Lhermitte (Out-going Chair), E. Meltzer, R. Moon, L. Osegueda, D. Pitti, A. Sevetson (Recorder), D. Sommer, P. Stewart, K. Vanden Heuvel Absent: G. Peete Announcements: A. R. Lhermitte and G. Handman reported on their monthly meeting with D. Gregor. Issues discussed were the "Guidelines for Peer Review Timetable" and the strategic planning process. G. Handman was asked to participate as LAUC-B representative to the library's core planning group (comprising dept. heads and others). Possible other roles for LAUC-B Executive Committee in the planning process were discussed. One possibility is to have an Executive Committee member serve as part of the working group on "Library Culture." B. R. Heckart announced that the winner of the Distinguished Librarian Award is Camille Wanat. She will be invited to attend the September 16 meeting. C. In regard to the Distinguished Librarian Award, there was discussion about the nomination process, and the confidentiality of the nomination records. The feasibility and desirability of letting the award winners see the nomination letters was discussed. It was suggested that LAUC-B generally revisit the DLA guidelines to make sure that they reflect current thinking. The frequency of the award was discussed; the LAUC-B Secretary will investigate past minutes to confirm previous Executive Committee decisions on this point. Approval of Minutes: The minutes of the August meeting were approved with corrections. Ongoing Business:
A. Librarian Series Promotion and Advancement, Policies and Procedures. All Affiliated librarians have received copies of this document package. J. Burrows has indicated that all librarians in the University Library who have been up for review in the last several years have also received the documents. G. Handman will post a note in CU News announcing that anyone who needs a copy should contact J. Burrows, HRD. B. Peer Review Timetable - Comment from The Vice Chancellor (via R. Aasen) are still forthcoming. D. Gregor has approved the ad hoc task force recommendations in principle, as has J. Burrows. After comment has been received from these parties, the document will be distributed to LAUC-B membership for comment. The guidelines (as finally approved) will hopefully go into effect this review cycle. It will consequently be important to discuss them thoroughly at the peer review workshop which will be organized by LAUC-B this Fall. We hope to include the AUL's, D. Gregor and R. Aasen in this process. C. Guidelines for Extension of the Timetable - D. Pitti, K. Vanden Heuvel, and D. Sommer (in an advisory capacity) will develop guidelines for reasonable extension of the timetable (as specified by APM 360-80(c). G. Handman will draft a charge which will be distributed for the next meeting. D. Upward Evaluation of Supervisors - In her recent discussion with B. Lhermitte and G. Handman, D. Gregor expressed a number of reservations about specific elements of the recent recommendations of the Task Force on Upward Evaluation of Supervisors. Appropriate mechanisms and techniques for gathering input for the review process was discussed as one area needing further consideration. E. Statement re: Continuing Affiliated Libraries -- a memo from G. Polak was received regarding her concerns about the fate of the CEB Library after she retires. She asked if LAUC-B had policy or position statements on the importance of maintaining an Affiliated Library and recruiting within the Librarian Series. The matter was held over for further discussion. Transition: R. Lhermitte gave a review of the accomplishments of the year. The two accomplishments she is most proud of are 1- finally getting out the paper the "Librarian Series in the 90's and Beyond." She noted that we are still receiving requests for the paper from other campuses and they all comment on the high quality. 2- 75% of the librarians are on the "LAUC net" (i.e. lauc@ced). New Business: A. Research and Professional Development committee put forth a Local Lodging Policy. The policy allows those at level 2 or higher to apply for support when attending late night/early morning programs or meetings. The policy is in accordance with UC Local Travel Guidelines. The Executive Committee approved the policy with a minor change in wording. B. Meeting schedule: There were two extra meetings held this past year. There are many issues which will be coming forward this year (Strategic Planning; Upward Evaluation; Cultural Diversity - 27 issues; Stipends; Librarian V) which will probably demand extra meetings. It was decided that Executive Committee members hold the first Wed 9-11am open. The Committee will NOT meet if there is no agenda. A. Sevetson will check on the availability of meeting rooms. C. G. Handman reviewed some of the programs and projects he would like LAUC-B to undertake. He would like us to utilize faculty expertise and use LAUC-B Program Committee for programs like speakers from the Coalition for Networked Information; we need inspiration and broadening! Ideas such as speakers on the popular topic of down-sizing from the Business School (before it gets into its big new quarters) and S. Chodorow who those who went to the LAUC Spring Assembly were quite impressed with. D. The issue of the Hutchinson Report on Librarian Participation in University Governance came up. A. Sevetson will put the report on Reserve in Main. Ideas about how to break down the wall between the faculty and The Library were discussed. R. Lhermitte will check the list of Faculty Senate Committees for committees on which Librarians should serve. R. Lhermitte will send the names to E. Byrne, as she has the new Faculty Senate Chair on her faculty.