2010 Spring Assembly Committee Reports

LAUC-B Committee Reports
Compiled for the Spring Assembly
April 13, 2010

I. Committee on Research (M. Bryer and S. Khanaka)
II. Nominations & Elections Committee (J. Schultz and M. Cochran)
III. Committee on Professional Development (D. Miller and J. Ronningen)
IV. Committee on Diversity (B. Bohl)
V. Committee on Affiliated Library Affairs (R. Martinez)

I. Committee on Research (M. Bryer and S. Khanaka)
Roster:
Shayee Khanaka (Co-Chair, 2010)
Marjorie Bryer (Co-Chair, 2010)
Lily Castillo-Speed (2011)
Lisa Rowlison de Ortiz (2011)
Jim Spohrer (Townsend Fellow Representative, 2011)
Kai Stoeckenius (2011)
Dean Rowan (ex officio, UCB representative to LAUC statewide Research and Professional
Development Committee) (2010)

Dean Rowan replaced Susan Garbarino as the Berkeley representative to the Statewide Research
and Professional Development Committee in January 2010.

LAUC-B Executive Committee Meeting
Shayee Khanaka and Lily Castilo-Speed attended the LAUC-B Executive Committee meeting on
February 11, 2010. They conveyed the Research Committee’s concerns about the lack of grant
applications we received this year and discussed proposals the Committee had for facilitating
librarians’ and archivists’ abilities to take advantage of research opportunities. The following
summary of this discussion was submitted to Dean Rowan, UC-Berkeley’s representative to the
Statewide LAUC Research and Professional Development Committee:
As you are well aware, the LAUC-B Research Committee did not receive any applications for this
year. Needless to say, the Committee members are all disappointed by the lack of applications and
have been mulling over of this issue. Below are a few key issues that have emerged from our
discussions:
Due to the ever decreasing staffing levels, librarians’ workloads have increased. Therefore, taking
on additional responsibilities of a long term research project may not appeal to the current pool of
eligible librarians. In addition, there seems to be a general lack of support from the library’s
administration for this type of endeavor: librarians who have applied and received these grants in
the past couple of years have received no time off to be able to complete their projects.
Also, the Research Committee needs to take a more proactive approach in promoting the available
research grants. In addition to holding brown bags, members should encourage individuals with
known interest in such activities and use current forums like the various subject councils to remind
and encourage future participants.
Another issue that concerned the Committee was the deadline. Because of the extended holiday
schedule due to furloughs, the January 8 deadline for proposals was only one day after the
resumption of work. Extending the Committee’s deadline by one or two weeks may have
encouraged a few applicants to submit their proposals. This of course will result in the
Committee’s need for an additional week or two to look over the applications.

Statewide LAUC Research, Presentation, and Mini Grants
There was a second call for Research, Presentation, and Mini-Grant proposals in early 2010. The
Research Committee received one proposal from a Berkeley candidate for a Presentation Mini-Grant.
We forwarded the proposal to the statewide Research and Professional Development Committee and
are awaiting their funding decision.

LAUC-B Web Documentation for the Committee on Research
The Committee is working on documentation for the LAUC-B web site to assist future iterations of the
Committee. The language will include the time-line for events promoting the various grant
opportunities, as well as clarification of the Committee’s role in supporting LAUC-B members’
applications for these grants.

II. Nominations & Elections Committee (J. Schultz and M. Cochran)
TO: Margaret Phillips, Chair, LAUC-B
FROM: Myrtis Cochran, Co-chair, Nominations and Elections Committee
Jason Schultz, Co-chair, Nominations and Elections Committee
LAUC-B Nominations and Elections Committee Members, 2009-2010:
Myrtis Cochran, Co-chair (2010)
John Gallwey, Affiliated Representative (2011)
Jianye He, (2011)
Jason Schultz, Co-Chair (2010)

2010 Elections
The Nominations and Elections Committee worked to secure candidates to run for 2010-2001
LAUC-B Executive Board positions. Candidates are secured for positions open this year including
Vice-Chair/Chair-Elect, Secretary, and Library Representative. The committee will announce
candidates at the LAUC-B Spring Assembly on Tuesday, April 13 and ask for nominations from
the floor.
Voting will be electronic this year. Electronic ballots will be sent to members during the week of
May 17 using a secure URL. LAUC-B candidate statements will be available electronically on the
LAUC-B web site. All ballots will be due by the close of election day, Wednesday June 2.

Electronic Voting
The committee decided to explore electronic voting for elections. Following the model of
LAUC-D, the committee tested the Survey Monkey software. Sample ballots were demonstrated
at the LAUC-B Executive Board meeting in February. They were approved with some small
changes suggested. While not a perfect system, it is hoped electronic voting will help streamline
the work of the Nominations and Elections Committee and be more amenable to the membership.

III. Committee on Professional Development (D. Miller and J. Ronningen)
Committee Members:
Dana Miller (2010) - Co-Chair
Jim Ronningen (2010) - Co-Chair
Imadeldin Abuelgasim (2011)
Kendra Levine (2011)
Linda Vida (2011)
Committee Activities:

A. Academic Review: A Program for LAUC-B Members
October 6, 2009, 8:30 – 10 a.m.
Children’s Literature Room
Education/Psychology Library
The Committee hosted the annual Academic Review Program for LAUC-B members. Chris Tarr
and Manuel Erviti from the Committee on Appointment, Promotion and Advancement (CAPA)
gave an overview of the review process and explained what reviewers look for in a dossier.
University Librarian Tom Leonard, Susan Wong from Library Human Resources, and Elizabeth
Leavitt from the Academic Personnel Office were also on hand to offer their perspectives and help
answer questions. 45 people attended, and the consensus was that the program was very helpful,
especially for those pursuing reviews in this cycle.

B. Brown Bag on Professional Development Funds, for LAUC-B members
December 10, 2009, 12-1 p.m.
303 Doe Library
(Originally scheduled for November 18, 2009 but postponed to the later date due to a campus-wide
strike.)
The session was a discussion for librarians on how to use their professional development funds.
Timely issues were the new permission to tap the fund for professional association membership
cost coverage, and the rolled-over unused surplus becoming available and adding an extra amount
of $600 for each member. Kris Leonardo, Library Accounting Coordinator and Margaret Phillips,
LAUC-B Chair, led the discussion. 20 attended.

C. Effective Public Speaking (tentative program title)
Planned date: May 5, 2010, 8:30-10 a.m
Morrison Room
Co-Sponsored with Staff Development Committee (Mia Jaeggli, chair)
A program planned and sponsored with the Staff Development Committee which will offer a
lineup of advisors on public speaking in a casual, conversational setting. Leaders will include
librarians who can address best practices in presentations for library settings, and a professional
public speaking coach who can give more general guidance. The program will be open to all
librarians and library staff.

IV. Committee on Diversity (B. Bohl)
Committee Members:
Barbara Bohl, Chair (Affiliated representative) (2010)
Mia Jaeggli (Staff representative) (2010)
Debbie Jan (2011)
Adnan Malik (Statewide representative) (2011)
Susan Wong, ex officio (LHRD representative) (2010)

Committee Activities

1. The Committee sponsored a brown bag informational meeting on the Mentorship Program and
the Job Shadowing Program in Nov. 2009.
2. Job Shadowing Program: 15 matches were made. The program was completed in March 2010,
and a survey was conducted.
3. Mentorship Program: 6 matches have been made, the program is ongoing.
V. Committee on Affiliated Library Affairs (R. Martinez)
Committee Members:
Ramona Martinez (2009) - Chair
Linda Vida (2010) - Vice-Chair
Committee Activities:

A. Fall Assembly
October 21, 2009, 8:30 – 10:00 a.m.
Goldberg Room
UC Berkeley School of Law
The Committee on Affiliated Libraries Affairs held its Fall Assembly on October 21, 2009. Catherine
Candee, Executive Director of Strategic Publishing and Broadcast Initiatives, spoke about a current
project to create a prototype of a portal for the public to access UC research on topics of interest. The
project team is assembling research on climate change to test the concept. See
http://ucverse.universityofcalifornia.edu/

B. Spring Assembly
Vice Provost, Daniel Greenstein, will speak about his role as ex-officio member of the UC
Commission on the Future. The Affiliated Libraries Spring Assembly is scheduled for May 4,
2010 from 8:30 - 10 a.m. Details to follow in an e-mail to allusers.