2009 Fall Assembly Committee Reports

LAUC-B Committee Reports
Compiled for the Fall Assembly
December 11, 2009

I. Committee on Research (M. Bryer and S. Khanaka)
II. Nominations & Elections Committee (M. Harmon and B. Anton)
III. Committee on Professional Development (D. Miller and J. Ronningen)
IV. Committee on Appointment, Promotion and Advancement (M. Erviti)
V. Committee on Affiliated Library Affairs (R. Martinez)

I. Committee on Research (M. Bryer and S. Khanaka)
Roster:
Shayee Khanaka (Co-Chair, 2010)
Marjorie Bryer (Co-Chair, 2010)
Lily Castillo-Speed (2011)
Lisa Rowlison de Ortiz (2011)
Jim Spohrer (Townsend Fellow Representative, 2011)
Kai Stoeckenius (2011)
Susan Garbarino (ex officio, UCB representative to LAUC statewide Research and Professional
Development Committee) (2010)
Townsend Library Fellow Grants

1. The Committee planned and sponsored a brown bag discussion of the Townsend Library Fellows
application process on October 13, 2009. Townsend Associate Director Teresa Stojkov and
Fellowships Coordinator Bridgette Lehrer attended, spoke about the work of the Townsend Center,
and fielded questions about the Library Fellows program. James H. Spohrer, librarian for
Germanic collections, who was awarded the Library Fellowship for 2009-2010, spoke about his
experiences (so far) as this year’s Townsend Library Fellow.

2. In the absence of language specific to the Library Fellows program on the Townsend web site, the
Committee drafted language for the LAUC-B web site. The language has yet to appear on the
Townsend site, so the Committee has also relayed this information to prospective applicants
through e-mail communications.

3. The Committee discussed ways to encourage more librarians and archivists to apply for the
Townsend Fellowship. The Committee agreed that in the current economic climate, increased job
responsibilities, coupled with lack of release time, make it difficult for staff to participate in a
program that meets on a weekly basis and demands intensive reading. The Committee proffered
several suggestions. The first is asking the Townsend Center to offer the Fellowship every two
years. The second is to encourage librarians and archivists to participate in Townsend Center
programs that are more compatible with staff schedules, such as the Townsend Working Groups
and Collaborative Research Seminars. This includes holding an informational session to
disseminate information about these programs. The third is to submit a proposal for release time to
library administration. The fourth is to discuss ways to expand fellowship opportunities for
librarians and archivists with LAUC. The Committee plans to schedule a meeting with the
Executive Committee to discuss these proposals in early 2010.

4. The Committee also discussed holding a reception in Morrison to thank the Townsend Center for
accommodating librarians and archivists. This would be planned for Spring 2010, after the
Townsend Fellowships have been announced.
Statewide LAUC Research, Presentation, and Mini Grants
Last December, the Committee received two proposals from Berkeley candidates. Jennifer Dorner was
awarded a research grant to study UC Berkeley student use of Facebook for academic purposes.
The Committee held a Brown Bag to promote and answer queries about this year’s statewide LAUC
Research, Presentation and Mini Grants on November 30, 2009. A past recipient and former
Committee Chair were in attendance to field questions about the application process. There were
several interested candidates. The Committee plans to follow the event with a series of e-mails to the
LAUC-B list to encourage applications. We will review all proposals when they come in on January 8,
2010, return them to candidates for revision (if necessary) and forward them to the statewide Research
and Professional Development Committee by the January 29 deadline.
LAUC-B Web Documentation for the Committee on Research
The Committee is working on documentation for the LAUC-B web site to assist future iterations of the
Committee. The language will include the time-line for events promoting the various grant
opportunities, as well as clarification of the Committee’s role in supporting LAUC-B members’
applications for these grants.

II. Nominations & Elections Committee (M. Harmon and B. Anton)
DATE:
TO:
FROM:
SUBJECT:
November 30, 2009
Margaret Phillips, Chair, LAUC-B Executive Committee
Marlene Harmon and Bette Anton, Co-Chairs, 2008-2009 LAUC-B Nominations and
Elections Committee
Nominations and Elections Committee Report to LAUC-B Fall Assembly
2008/09 and 2009/10 members of the LAUC-B Nominations and Elections Committee:
Bette Anton, Co-Chair, Optometry Library (2009)
Myrtis Cochran, Doe Moffitt (2010)
John Gallwey, Inst. of Transportation Studies, Affiliated Representative (2011)
Marlene Harmon, Co-Chair, Law Library, Affiliated Representative (2009)
Jianye He, East Asian Library (2011)
Jason Schultz, Doe Moffitt (2010)

1. The committee conducted LAUC-B and LAUC Statewide elections and made recommendations for
appointment to local and statewide committees.
The following LAUC-B members were elected to office:
VC/Chair Elect:
Treasurer:
Secretary:
Library Representatives:
Susan Koskinen
I-Wei Wang
Judy Bolstad
Michaelyn Burnette
Sandy Tao
Affiliated VC/Chair Elect/
Affiliated Representative:
Linda Vida
The following members were appointed to LAUC-B and LAUC Statewide committees:
LAUC-B Committee on Diversity:
Barbara Bohl, Affiliated Rep. (re-appointed, 1 year, 2010)
Debbie Jan (2011)
Adnan Malak (2011)
LAUC-B Committee on Professional Development:
Imad Abuelgasim (2011)
Kendra Levine (2011)
Linda Vida, Affiliated Rep. (2011)
LAUC-B Committee on Research:
Lily Castillo-Speed, Affiliated Rep. (2011)
Lisa Rowlinson de Ortiz (2011)
James Spohrer (Townsend Fellow) (2011)
Kai Stoeckenius (2011)
LAUC-B Nominations and Elections Committee:
John Gallwey, Affiliated Rep. (2011)
Jianye He (2011)
LAUC Statewide Committee on Diversity: Adnan Malak (2011)
LAUC Statewide Nominating Committee: Terry Huwe (2010)

2. Two “firsts” occurred during the Committee’s tenure: the first tie vote for an office (that anyone
can remember) and as a result, the first LAUC-B electronic election. The tie occurred for the
position of treasurer. The successful runoff election for that position was conducted electronically.
The LAUC-B Executive Committee is investigating the possibility of conducting all future
elections electronically.

3. The Committee held its turnover meeting on October 29, 2009.

III. Committee on Professional Development (D. Miller and J. Ronningen)
Committee Members:
Dana Miller (2010) - Co-Chair
Jim Ronningen (2010) - Co-Chair
Imadeldin Abuelgasim (2011)
Kendra Levine (2011)
Linda Vida (2011)
Committee Activities:

A. Academic Review: A Program for LAUC-B Members
October 6, 2009, 8:30 – 10:00 a.m.
Children’s Literature Room
Education/Psychology Library
The Committee hosted the annual Academic Review Program for LAUC-B members. Chris Tarr and
Manuel Erviti from the Committee on Appointment, Promotion and Advancement (CAPA) gave an
overview of the review process and explained what reviewers look for in a dossier. University
Librarian Tom Leonard, Susan Wong from Library Human Resources, and Elizabeth Leavitt from the
Academic Personnel Office were also on hand to offer their perspectives and help answer questions. 45
people attended, and the consensus was that the program was very helpful, especially for those
pursuing reviews in this cycle.

B. Brown Bag on Professional Development Funds – for librarians.
Originally scheduled for November 18, 2009, Noon.
This meeting was cancelled due to the campus-wide strike that occurred on the same day, and has been
rescheduled for December 10, 2009, Noon.
The Committee planned a Brown Bag session for librarians on how to use and understand their
professional development funds. Invited experts are Kris Leonardo, Library Accounting Coordinator;
and Margaret Phillips, LAUC-B Chair. Some of the issues that will be discussed are what purposes
professional development funding can be used for, and a show-and-tell of some of the forms and
procedures required, and this year’s one time extra amount of $600.

IV. Committee on Appointment, Promotion and Advancement (M. Erviti)
11/1/2008-10/31/2009 Review Year
CAPA Members:
Manuel Erviti, Chair (2009)
Lynn Jones (2010)
Brian Quigley (2011)
Nick Robinson (2010)
Jane Rosario (2011)
Virginia Shih (2011)
Christina Tarr (2009)
Summary of CAPA activities:

1. Position Descriptions
CAPA has reviewed one position description since November 2008:
Licensing & Contract Librarian (Part-Time)

2. Candidate Interviews
CAPA has interviewed 12 candidates for 4 positions since November 2008:
Digital Services Librarian, Institute of Governmental Studies Library (3)
Head of Acquisitions (3)
Licensing & Contract Librarian, Part-Time (2)
Chemical Information Specialist/Cheminformatics Librarian (4)

3. Librarian Review Process
Thirty-five cases were eligible for review, thirteen of which came from affiliated libraries. Four Ad
Hoc Committees were appointed to review eight Career Status and four Promotion cases. In addition,
two formal petitions for reconsideration of a review were addressed, one completed in January and the
second in October.
Total Cases Reviewed :
34 (1 later withdrawn)
By Affiliation: 21
Library 13 (1 later withdrawn)
Affiliated
By Rank: 0
Assistant Librarian 20
Associate Librarian 14 (1 later withdrawn)
Librarian
CAPA Recommendations: 3
Remain at Current Step 25
Merit Increases 3
Accelerated Merit 8
Career Status 5
Promotion 0
Distinguished
CAPA Disagreed with RI
UL Disagreed with RI
UL Disagreed with CAPA:
UL Recommendations:
3
22
6
8
5
0
4
2
3 [all were cases of acceleration]

V. Committee on Affiliated Library Affairs (R. Martinez)
Committee Members:
Ramona Martinez (2009) - Chair
Linda Vida (2010) - Vice-Chair
Committee Activities:

A. Fall Assembly
October 21, 2009, 8:30 – 10:00 a.m.
Goldberg Room
UC Berkeley School of Law
The Committee on Affiliated Libraries Affairs held its Fall Assembly on October 21, 2009. Catherine
Candee, Executive Director of Strategic Publishing and Broadcast Initiatives, spoke about a current
project to create a prototype of a portal for the public to access UC research on topics of interest. The
project team is assembling research on climate change to test the concept. See
http://ucverse.universityofcalifornia.edu/

B. Annual meeting with University Librarian
TBA
The Affiliated Libraries Administrative Group is planning its annual meeting with Tom Leonard. The
group is deciding on the topics of discussion and looking at a meeting date in early 2010.