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EndNote: Importing References from Bioscience Databases and Library Catalogs

The following tips will help you import records from the most commonly used article databases and catalogs for life science researchers at UC Berkeley into your EndNote library.

If you have additional questions, please see EndNote Support & Services.

If you use the Firefox browser and have Zotero installed, please see this note.

The EndNote X7 Exercises, the UCB Science Libraries will help you understand how to import records and manage your citations.

Database Instructions
Academic Search Complete (EBSCOhost) In Academic Search Complete:
  1. Select the citations of interest from the search results screen by clicking on the 'Add to folder' icon.
  2. Click on the Folder icon at the top right of the screen.
  3. Select the items that you wish to import.
  4. Click on Export.
  5. Choose Direct Export to EndNote.
  6. When prompted to open or save the file (a .RIF file), choose Open with EndNote or ResearchSoft Direct Export Helper.

In EndNote: You will be prompted to choose an EndNote reference library into which to import the records. Open your preferred reference library, and the records will be imported automatically.

Agricola

Aquatic Sciences and Fisheries Abstracts

Environmental Sciences and Pollution Management

GeoRef (and other databases on on the ProQuest platform)

EndNote Import Filters

In a ProQuest database:
  1. Select the citations of interest in the search results screen.
  2. Mouse over the Export/Save link at the top right of the results list.
  3. From the list of options that appears, select EndNote.
  4. You will be prompted to save or open a .RIS file; select Open with and choose ResearchSoft Direct Export Helper.

In EndNote: EndNote should open automatically and import your references.

Alternatively, you can save the .RIS file to your desktop, and then:

  1. Open EndNote.
  2. Select library where you want to store references.
  3. Go to File > Import, and select Choose to locate the .RIS file.
  4. Select the appropriate import filter [Agricola (ProQuest), GeoRef (ProQuest), ASFA (ProQuest), or Environmental Sci (ProQuest)] from the drop-down list. If the appropriate import filter is not listed, click on Other filters. If it is not listed there, download it from Endnote Import Filters.
  5. Click on Import.
Aquatic Sciences and Fisheries Abstracts (on the ProQuest platform)

EndNote Import Filters

See directions for Agricola.
BIOSIS (on the Thomson ISI Web of Knowledge platform)

EndNote Import Filters

In BIOSIS:
  1. Select citations of interest in the search results screen and click the ADD TO MARKED LIST icon.
  2. Click the MARKED LIST link.
  3. Select any additional fields to include (be sure ISSN/ISBN is checked).
  4. Click the Save to: EndNote button.
Option 1: Automatic import
  1. If you are using BIOSIS on the same computer as EndNote, you may be prompted to specify which application to use to open the file; choose EndNote or ResearchSoft Direct Export Helper. EndNote launches automatically, then prompts you for the name of the EndNote library to open. As soon as you open a library, EndNote automatically imports the citations.
Option 2: Manual import
  1. Choose "Save" and save the file to disk as a .do or .txt file.
In Endnote:
  1. Open the library into which you would like to import the citations and click the Import icon. In the dialogue box, choose the citation file, select ISI-CE or Web of Science as the import filter option, and click Import.

Note: You must first download the Thomson Web of Science (TS) or ISI-CE import filter.

CAB Abstracts (on the Thomson ISI Web of Knowledge platform)

EndNote Import Filters

In CAB:
  1. Select the citations of interest in the search results screen and click the ADD TO MARKED LIST icon.
  2. Click the MARKED LIST link.
  3. Select any additional fields to include (be sure ISSN/ISBN is checked).
  4. Click the Save to: EndNote button.
Option 1: Automatic import
  1. If you are using CAB on the same computer as EndNote, you may be prompted to specify which application to use to open the file; choose EndNote or ResearchSoft Direct Export Helper. EndNote launches automatically, then prompts you for the name of the EndNote library to open. As soon as you open a library, EndNote automatically imports the citations.
Option 2: Manual import
  1. Choose "Save" and save the file to disk as a .do or .txt file.
In Endnote:
  1. Open the library into which you would like to import the citations and click the Import icon. In the dialogue box, choose the citation file, select ISI-CE or Web of Science as the import filter option, and click Import.

Note: You must first download the Thomson Web of Science (TS) or ISI-CE import filter.

ebrary

Importing single references from ebrary:
In ebrary: From the search results screen in ebrary, click on the EndNote & Citavi button. Or, from the page for a specific title, select Cite Book, then select EndNote & Citavi.

Importing multiple references from ebrary:
In ebrary:

  1. Sign in to ebrary.
  2. Add the references you want to export to your ebrary bookshelf by clicking the Add to Bookshelf button for each title.
  3. Select the Bookshelf tab. Create a folder for the references you have saved to your bookshelf, or put them in an existing folder.  You must put your references in a folder in order to export them to EndNote.
  4. Click on the folder name to view its contents. Click the Export entire folder to: EndNote button.

In EndNote:

  1. If EndNote is not open on your computer, it should open automatically (this may take some time). 
  2. You will be prompted to open or download the file (filetype: .action). Select Open (default option).
  3. EndNote will prompt you for the reference library in which you want to save the citation. Choose a library.
  4. EndNote displays the library. The citation you just imported will be shown under Imported References.

Note: The button to import references into EndNote should display by default in ebrary. If it doesn't:

  1. Click My Settings, located beside the Sign In link in the top right corner of the main ebrary screen. (Note: You do not need to be signed in to change My Settings.)
  2. Click Edit Settings (if signed in) or scroll down to Citation Manager and select the Enable EndNote check box, and then Save Changes
Environmental Sciences and Pollution Management (on the ProQuest platform)

EndNote Import Filters

See directions for Agricola.
GeoRef (on the ProQuest platform)

EndNote Import Filters

See directions for Agricola.
Google Scholar In Google Scholar:

You will need to set your preferences in Google Scholar in order to see customized links that allow you to import your search results into EndNote.* From the Google Scholar homepage,

  1. Click on Scholar Preferences.
  2. Scroll down to Bibliography Manager.
  3. Click on the radio button "Show links to import citations..." and select EndNote.
  4. Click on Save Preferences and return to the search page.
Perform your search, then select a citation of interest and click on the Import into EndNote link. (References can only be imported one at a time.) A dialog box will appear, asking you if you want to open the file with EndNote or save it to disk. Choose Open.

*Note: If you are using Firefox with the Zotero extension, you will need to disable Zotero and restart Firefox before beginning this process.

In EndNote: EndNote will open automatically. A Select a Reference Library dialog box will appear; select the EndNote library into which you want to put the reference. The reference will be added automatically.

Lexis/Nexis Academic At this time (08/2009), Lexis-Nexis Academic does not support exporting references to EndNote. You can add references manually to your EndNote library by choosing References > New Reference.
PubMed

EndNote Import Filters

In PubMed:
  1. Select the citations of interest in the search results screen (or choose selections from multiple searches using the PubMed Clipboard). 
  2. Select the Send to link (top-right corner of the search results) and choose Citation Manager.
  3. Click Create File.
  4. A file named citations.nbib will be created.
  5. Open the file with EndNote, or save it to your computer.

In EndNote: If you saved the file to your computer, import it using the NLM PubMed import filter.

SciFinder Scholar In SciFinder Scholar:
  1. Select the citations of interest in the search results screen.
  2. At the top right part of the screen, click Export.
  3. In the Export window that appears, choose Selected.
  4. Under For: Citation Manager, choose Tagged Format (*.txt).
  5. Enter a filename that you will recognize.
  6. Click Export.
  7. Save the file to your computer.

In EndNote: Import records using the SciFinder (CAS) import filter.

Web of Science (on the Thomson ISI Web of Knowledge platform)

EndNote Import Filters

In Web of Science:
  1. Select the citations of interest in the search results screen and click the ADD TO MARKED LIST icon.
  2. Click the MARKED LIST link.
  3. Select any additional fields to include (be sure ISSN/ISBN is checked).
  4. Click the Save to: EndNote button.
Option 1: Automatic import
  1. If you are using Web of Science on the same computer as EndNote, you may be prompted to specify which application to use to open the file; choose EndNote or ResearchSoft Direct Export Helper. EndNote launches automatically, then prompts you for the name of the EndNote library to open. As soon as you open a library, EndNote automatically imports the citations.
Option 2: Manual import
  1. Choose "Save" and save the file to disk as a .do or .txt file.
In Endnote:
  1. Open the library into which you would like to import the citations and click the Import icon. In the dialogue box, choose the citation file, select ISI-CE or Web of Science as the import filter option, and click Import.

Note: You must first download the Thomson Web of Science (TS) or ISI-CE import filter.

Melvyl (UC libraries and libraries worldwide) Importing single references:

In Melvyl: Perform your search. From the search results page, click the title of the record you wish to export. Click the Cite/Export link cite/exportnear the top of the page. In the box that appears, click Import to EndNote. Your browser will prompt you to open or save the file (a .ris file). Choose Open.

In EndNote: EndNote will open automatically; choose a reference library in which to save the citation. Open your preferred reference library, and the citations will be imported automatically.

Importing multiple references:

In Melvyl: Before you search, click the Sign In link (top right corner of page) and sign in to Melvyl. If you do not have an account, you can create one at this time. Perform your search.

  1. From the Search Results page, select the citations you want to export.
  2. Click the Save to: drop down menu at the top of your search results and select [New List].
  3. Name your list, and choose whether you want the list to be public or private.
  4. Click your user name (top right corner of page).
  5. Click the title of the list you just created.
  6. Click the Citations View tab.
  7. Make sure all your citations are selected (this is the default).
  8. In the Export selected references drop down menu, select EndNote. Click Export.
  9. Your browser will prompt you to open or save the file (a .ris file). Choose Open.

In EndNote: EndNote will open automatically; choose a reference library in which to save the citations. Open your preferred reference library, and the citations will be imported automatically.

OskiCat (UCB library catalog)

EndNote Import Filters

In OskiCat: From the search results screen, click the checkboxes beside the items you wish to export.
  1. Click Save Selected Records, or Save All to select all records on a page.
  2. Click the View Saved button near the top of the page to see your list of selected records.
  3. Click the Export Saved button.
  4. Select EndNote/RefWorks.
  5. In the Send List To column, select Local Disk. You will be prompted to save or open a file called export.txt. Save the file.

In EndNote: Go to File > Import. Using the Browse option, navigate to the .txt file of references you have just saved. Import references using the University of California-Berkeley Library Catalog import filter.

Note for Zotero users: If you wish to use EndNote to manage your citations you may need to change your Zotero preferences:

  1. Open Zotero and click on the gear icon.
  2. Select Preferences, and look under the General tab.
  3. Make sure the box marked Use Zotero for Downloaded RIS/Refer files is unchecked.

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