EndNote: Importing References from Bioscience Databases and the Melvyl Catalog

The following is a brief explanation of how to get records from the Melvyl catalog and various bioscience article databases into your EndNote database. Because there are so many possible combinations of software programs, version numbers, operating systems, platforms and databases, this page may not answer your specific question. The software vendor is your best source for answers to specific questions about these programs, especially regarding any customization you may have made or wish to make.

We recommend using EndNote v7.0 or above. It's much easier to get records in from online databases.

The Getting Started With EndNote 9 guide from the UCB Optometry Library is worth reading. It will help you understand how to import records and manage your citations.

Catalog/Database	Instructions
MELVYL Catalog Download the latest filters to your EndNote/filters folder.	In Melvyl: Select the citations of interest in the search results screen and then click Print/E-mail. On the Print or Email Records page: Select Preview / Print. Select Selected Records. Select the Long [or Short] (Tagged) Format. Deselect ALL and select UC Berkeley for Berkeley holdings. Then click Go. Click Preview/Print to view the formatted records. Using your browser's File menu, choose Save As to save the file to disk - you should rename the file to something distinctive. PC users: make sure there is a .txt extension on the file. (e.g. oak_books.txt) In EndNote: Select Import under the File menu, and from there select the U of California import filter.
Academic Search Complete (EBSCOhost)	In Academic Search Complete: Select the citations of interest from the search results screen by clicking on the 'Add' folder () to the right of each citation. Click on the Folder has items link towards the top right of the screen Select the items that you wish to import. Click on Export. Choose Direct Export to EndNote, ProCite, or Reference Manager. When prompted to open or save the file (a .RIF file), choose Open with EndNote. In EndNote: You will be prompted to choose an EndNote reference library into which to import the records. Open your preferred reference library, and the records will be imported automatically.
Agricola Aquatic Sciences and Fisheries Abstracts Environmental Sciences and Pollution Management GeoRef (and other databases on on the CSA platform) Download the latest filters to your EndNote/filters folder.	*In a CSA database :* Select the citations of interest from the search results screen and then click the Save, Print, E-mail link. The next page lets you choose which records to save and which fields to include in each record. In the "format" pulldown menu, select Full format. Skip the QuickBib fields and go to File Format (to the right of the Save button), where you can select your operating system (PC, Mac, or UNIX). Click Save. A file called "csaresults.txt" will download to your desktop. PC users: make sure there is a .txt extension on the file (e.g.: georef.txt). *In EndNote:* Select the library in which you want to store the references. Go to File, then Import and using the Browse option, locate the text file of references you have just saved. Select the appropriate import filter [Agricola (CSA), GeoRef (CSA), ASFA (CSA), or Environmental Sci (CSA)] from the drop-down list. If the appropriate import filter is not listed, click on Other files. Click on Import.
Aquatic Sciences and Fisheries Abstracts (on the CSA platform) Download the latest filters to your EndNote/filters folder.	See directions for Agricola.
BIOSIS (on the ISI Web of Knowledge platform) Download the latest filters to your EndNote/filters folder.	*In BIOSIS:* Select the citations of interest in the search results screen, click the SUBMIT MARKS button, and then click the MARKED LIST button. Select any additional fields to include (such as ISSN for UC-eLinks). If you are using BIOSIS on the same computer as EndNote, click the Save to EndNote, Refman, or Other Reference Software button. You may be prompted to specify which application to use to open the file (which will be a .cgi file); choose EndNote.exe. EndNote launches automatically, then prompts you for the name of the EndNote library to open. As soon as you open a library, EndNote automatically inserts the citations. OR: Choose "Save" and save the file to disk - you should rename the file to something distinctive. PC users: make sure there is a .txt extension on the file (e.g. markedrecords.txt). *In EndNote: Import records using the ISI Web of Science (CE)* import filter.
CAB Abstracts (on the ISI Web of Knowledge platform) Download the latest filters to your EndNote/filters folder.	*In CAB:* Select the citations of interest in the search results screen, click the SUBMIT MARKS button, and then click the MARKED LIST button. Select any additional fields to include (such as ISSN for UC-eLinks). If you are using CAB on the same computer as EndNote, click the Save to EndNote, Refman, or Other Reference Software button. You may be prompted to specify which application to use to open the file (which will be a .cgi file); choose EndNote.exe. EndNote launches automatically, then prompts you for the name of the EndNote library to open. As soon as you open a library, EndNote automatically inserts the citations. OR: Choose "Save" and save the file to disk - you should rename the file to something distinctive. PC users: make sure there is a .txt extension on the file (e.g. markedrecords.txt). *In EndNote: Import records using the ISI Web of Science (CE)* import filter.
Environmental Sciences and Pollution Management (on the CSA platform) Download the latest filters to your EndNote/filters folder.	See directions for Agricola.
GeoRef (on the CSA platform) Download the latest filters to your EndNote/filters folder.	See directions for Agricola.
Google Scholar	In Google Scholar: You will need to set your preferences in Google Scholar in order to see customized links that allow you to import your search results into EndNote.* From the Google Scholar homepage (scholar.google.com), click on "Scholar Preferences." Scroll down to "Bibliography Manager." Click on the radio button "Show links to import citations..." and select EndNote. Click on "Save Preferences" and return to the search page. Perform your search, then select a citation of interest and click on the Import into EndNote link. (References can only be imported one at a time.) A dialog box will appear, asking you if you want to open the file with EndNote or save it to disk. Choose Open. Note: If you are using Firefox with the Zotero extension, you will need to disable Zotero and restart Firefox before beginning this process. In EndNote:* EndNote will open automatically. A Select a Reference Library dialog box will appear; select the EndNote library into which you want to put the reference. The reference will be added automatically.
Lexis/Nexis	At this time (01/2008), export of references from Lexis-Nexis into EndNote is not possible. You can add references manually to your EndNote library by choosing References > New Reference.
PubMed/MEDLINE Download the latest filters to your EndNote/filters folder.	*In PubMed:* Select the citations of interest in the search results screen (or choose selections from multiple searches using the PubMed Clipboard). Select the MEDLINE display format from the Display pulldown menu. Select the File option from the Send to pulldown menu. Click the Send to button to save the file. PC users: Save the file as a text file with a .txt extension on the file (e.g. pubmed.txt). *In EndNote:* Import records using the NLM PubMed import filter.
Web of Science (on the ISI Web of Knowledge platform) Download the latest filters to your EndNote/filters folder.	*In Web of Science:* Select the citations of interest in the search results screen, click the SUBMIT MARKS button, and then click the MARKED LIST button. Select any additional fields to include (such as ISSN for UC-eLinks). If you are using Web of Science on the same computer as EndNote, click the Save to EndNote, Refman, or Other Reference Software button. You may be prompted to specify which application to use to open the file (which will be a .cgi file); choose EndNote.exe. EndNote launches automatically, then prompts you for the name of the EndNote library to open. As soon as you open a library, EndNote automatically inserts the citations. OR: Choose "Save" and save the file to disk - you should rename the file to something distinctive. PC users: make sure there is a .txt extension (e.g. markedrecs.txt). *In EndNote: Import records using the ISI Web of Science (CE)* import filter.
Zoological Record (on the ISI Web of Knowledge platform) Download the latest filters to your EndNote/filters folder.	*In Zoo Record:* Select the citations of interest in the search results screen, click the SUBMIT MARKS button, and then click the MARKED LIST button. Select any additional fields to include (such as ISSN for UC-eLinks). If you are using Zoological Record on the same computer as EndNote, click the Save to EndNote, Refman, or Other Reference Software button. You may be prompted to specify which application to use to open the file (which will be a .cgi file); choose EndNote.exe. EndNote launches automatically, then prompts you for the name of the EndNote library to open. As soon as you open a library, EndNote automatically inserts the citations. OR: Choose "Save" and save the file to disk - you should rename the file to something distinctive. PC users: make sure there is a .txt extension on the file (e.g. markedrecords.txt). *In EndNote: Import records using the ISI Web of Science (CE)* import filter.

Catalog/Database

Instructions

MELVYL Catalog

Download the latest filters to your EndNote/filters folder.

In Melvyl: Select the citations of interest in the search results screen and then click Print/E-mail. On the Print or Email Records page:

Select Preview / Print.
Select Selected Records.
Select the Long [or Short] (Tagged) Format.
Deselect ALL and select UC Berkeley for Berkeley holdings. Then click Go.
Click Preview/Print to view the formatted records.
Using your browser's File menu, choose Save As to save the file to disk - you should rename the file to something distinctive. PC users: make sure there is a .txt extension on the file. (e.g. oak_books.txt)

In EndNote: Select Import under the File menu, and from there select the U of California import filter.

Academic Search Complete (EBSCOhost)

In Academic Search Complete:

Select the citations of interest from the search results screen by clicking on the 'Add' folder () to the right of each citation.
Click on the Folder has items link towards the top right of the screen
Select the items that you wish to import.
Click on Export.
Choose Direct Export to EndNote, ProCite, or Reference Manager.
When prompted to open or save the file (a .RIF file), choose Open with EndNote.

In EndNote: You will be prompted to choose an EndNote reference library into which to import the records. Open your preferred reference library, and the records will be imported automatically.

Agricola

Aquatic Sciences and Fisheries Abstracts

Environmental Sciences and Pollution Management

GeoRef (and other databases on on the CSA platform)

Download the latest filters to your EndNote/filters folder.

In a CSA database : Select the citations of interest from the search results screen and then click the Save, Print, E-mail link. The next page lets you choose which records to save and which fields to include in each record. In the "format" pulldown menu, select Full format. Skip the QuickBib fields and go to File Format (to the right of the Save button), where you can select your operating system (PC, Mac, or UNIX). Click Save. A file called "csaresults.txt" will download to your desktop. PC users: make sure there is a .txt extension on the file (e.g.: georef.txt).

In EndNote: Select the library in which you want to store the references. Go to File, then Import and using the Browse option, locate the text file of references you have just saved. Select the appropriate import filter [Agricola (CSA), GeoRef (CSA), ASFA (CSA), or Environmental Sci (CSA)] from the drop-down list. If the appropriate import filter is not listed, click on Other files. Click on Import.

Aquatic Sciences and Fisheries Abstracts (on the CSA platform)

Download the latest filters to your EndNote/filters folder.

See directions for Agricola.

BIOSIS (on the ISI Web of Knowledge platform)

Download the latest filters to your EndNote/filters folder.

In BIOSIS: Select the citations of interest in the search results screen, click the SUBMIT MARKS button, and then click the MARKED LIST button. Select any additional fields to include (such as ISSN for UC-eLinks). If you are using BIOSIS on the same computer as EndNote, click the Save to EndNote, Refman, or Other Reference Software button. You may be prompted to specify which application to use to open the file (which will be a .cgi file); choose EndNote.exe. EndNote launches automatically, then prompts you for the name of the EndNote library to open. As soon as you open a library, EndNote automatically inserts the citations.

OR: Choose "Save" and save the file to disk - you should rename the file to something distinctive. PC users: make sure there is a .txt extension on the file (e.g. markedrecords.txt).

In EndNote: Import records using the ISI Web of Science (CE) import filter.

CAB Abstracts (on the ISI Web of Knowledge platform)

Download the latest filters to your EndNote/filters folder.

In CAB: Select the citations of interest in the search results screen, click the SUBMIT MARKS button, and then click the MARKED LIST button. Select any additional fields to include (such as ISSN for UC-eLinks). If you are using CAB on the same computer as EndNote, click the Save to EndNote, Refman, or Other Reference Software button. You may be prompted to specify which application to use to open the file (which will be a .cgi file); choose EndNote.exe. EndNote launches automatically, then prompts you for the name of the EndNote library to open. As soon as you open a library, EndNote automatically inserts the citations.

OR: Choose "Save" and save the file to disk - you should rename the file to something distinctive. PC users: make sure there is a .txt extension on the file (e.g. markedrecords.txt).

In EndNote: Import records using the ISI Web of Science (CE) import filter.

Environmental Sciences and Pollution Management (on the CSA platform)

Download the latest filters to your EndNote/filters folder.

See directions for Agricola.

GeoRef (on the CSA platform)

Download the latest filters to your EndNote/filters folder.

See directions for Agricola.

Google Scholar

In Google Scholar: You will need to set your preferences in Google Scholar in order to see customized links that allow you to import your search results into EndNote.* From the Google Scholar homepage (scholar.google.com), click on "Scholar Preferences." Scroll down to "Bibliography Manager." Click on the radio button "Show links to import citations..." and select EndNote. Click on "Save Preferences" and return to the search page. Perform your search, then select a citation of interest and click on the Import into EndNote link. (References can only be imported one at a time.) A dialog box will appear, asking you if you want to open the file with EndNote or save it to disk. Choose Open.

*Note: If you are using Firefox with the Zotero extension, you will need to disable Zotero and restart Firefox before beginning this process.

In EndNote: EndNote will open automatically. A Select a Reference Library dialog box will appear; select the EndNote library into which you want to put the reference. The reference will be added automatically.

Lexis/Nexis

At this time (01/2008), export of references from Lexis-Nexis into EndNote is not possible. You can add references manually to your EndNote library by choosing References > New Reference.

PubMed/MEDLINE

Download the latest filters to your EndNote/filters folder.

In PubMed: Select the citations of interest in the search results screen (or choose selections from multiple searches using the PubMed Clipboard). Select the MEDLINE display format from the Display pulldown menu. Select the File option from the Send to pulldown menu. Click the Send to button to save the file. PC users: Save the file as a text file with a .txt extension on the file (e.g. pubmed.txt).

In EndNote: Import records using the NLM PubMed import filter.

Web of Science (on the ISI Web of Knowledge platform)

Download the latest filters to your EndNote/filters folder.

In Web of Science: Select the citations of interest in the search results screen, click the SUBMIT MARKS button, and then click the MARKED LIST button. Select any additional fields to include (such as ISSN for UC-eLinks). If you are using Web of Science on the same computer as EndNote, click the Save to EndNote, Refman, or Other Reference Software button. You may be prompted to specify which application to use to open the file (which will be a .cgi file); choose EndNote.exe. EndNote launches automatically, then prompts you for the name of the EndNote library to open. As soon as you open a library, EndNote automatically inserts the citations.

OR: Choose "Save" and save the file to disk - you should rename the file to something distinctive. PC users: make sure there is a .txt extension (e.g. markedrecs.txt).

In EndNote: Import records using the ISI Web of Science (CE) import filter.

Zoological Record (on the ISI Web of Knowledge platform)

Download the latest filters to your EndNote/filters folder.

In Zoo Record: Select the citations of interest in the search results screen, click the SUBMIT MARKS button, and then click the MARKED LIST button. Select any additional fields to include (such as ISSN for UC-eLinks). If you are using Zoological Record on the same computer as EndNote, click the Save to EndNote, Refman, or Other Reference Software button. You may be prompted to specify which application to use to open the file (which will be a .cgi file); choose EndNote.exe. EndNote launches automatically, then prompts you for the name of the EndNote library to open. As soon as you open a library, EndNote automatically inserts the citations.

OR: Choose "Save" and save the file to disk - you should rename the file to something distinctive. PC users: make sure there is a .txt extension on the file (e.g. markedrecords.txt).

In EndNote: Import records using the ISI Web of Science (CE) import filter.