Recommendations

             
RECOMMENDATIONS Costs Priority FY97-98 FY98-99 FY99-00 FTE
             
Budget Reductions     Savings Savings Savings  
Banc: permanent reduction of 1.0 FTE career staff/GA   in-progress $ 24,700     1.0
Lib Ofc: permanent reduction of .5 FTE temp staff   in-progress $ 12,000     0.5
Facilities: .5 FTE reduction in security staff   in-progress $ 9,100 $ 16,900   0.5
             
Salary Savings:     $ 45,800 $ 16,900 $ - 2.0
             
             
RECOMMENDATIONS Costs ** Priority FY97-98 FY98-99 FY99-00 FTE*
             
Efficiencies/Estimated Values *     Value * Value * Value *  
Review shadow systems for online access   in-progress $ 12,500     0.50
Automate business forms for check requests, travel, supplies   in-progress $ 12,500     0.50
LBO: online access to CAP system   in-progress $ 2,500     0.10
Banc: install voicemail / potential savings in staff time $ 1,000 in-progress $ 900 $ 1,600   1.00
             
Automate student time card processing $ 60,000 critical $ 19,500   0.78
Install calendar/scheduler software for use library-wide $ 20,750 critical   $ 29,000   1.16
Establish payroll/personnel records unit   critical   $ 12,500   0.50
Create student database on Access   critical   $ 6,250   0.25
Create BRIO query to download G/L from BIS   critical   $ 2,500   0.10
             
Allocate 1.0 FTE systems analyst dedicated to Adm Ser $ 60,000 high        
a) Standardize office applications library-wide   high        
b) Provide on-going training/continuous improvement   high        
Automate leave reporting (subset of employee database)   high   $ 12,500   0.50
Mount monthly GA, MIPS, G/L on LBO website for e-mail   high   $ 25,000   1.00
Implement online ordering for supplies   high   $ 26,000   1.04
Stop recharging units for basic level supplies/postate   high   $ 2,500   0.10
Establish 1.0 FTE contracts and grants coordinator $ 35,300 high   $ 60,750   2.43
Consolidate & centralize 1.0 FTE travel processor $ 33,300 high   $ 14,750   0.59
             
Reallocate Banc, MTP, ROHO, Cons, Systems functions   moderate        
             
Create interfaces to campus systems via TSO to payroll & G/L   desired     $ 25,000 1.00
Mount searchable admin manuals (policies & procedures)   desired     $ 5,000 0.20
Allot staff time for web design   desired     $ 23,000 0.92
Consolidate/relocate LHRD and LBO $ 150,000 desired        
             
Value of Potential Reallocations:     $ 28,400 $ 212,850 $ 53,000  
             
             
Total Salary Savings + Potential Reallocations:     $ 74,200 $ 229,750 $ 53,000  
             
* Values based on average staff salary of $25,000/year and survey response FTE equivalent time spent on functions in 1997.            
** Costs based on equipment quotes and salary averages.            

Last Updated on 6/25/98
By the Administrative Services Task Force