Administrative Services Task Force 1997-98

Bancroft Administrative Office

Bancroft Administrative Services provides administrative, clerical, accounting/budget, development, and special projects support to the Bancroft Library Director and Deputy Director, and the following divisions: Public Services, Technical Services, the Curatorial Group, Mark Twain Project, and the Regional Oral History Office.

Changes implemented in 1993-94 were based on the Bancroft Administrative Task Force Review in 1992. At that time, the office was staffed accordingly and recommended efficiencies completed. Since that time, the Administrative Office has been reorganized as follows:

Friends

  • Friends accounting functions were moved from Bancroft to Library Development Office (LDO) effective July 1996.

  •  
  • A Friends budget was proposed, approved by the Council of the Friends of The Bancroft Library, and implemented for the first time.

  •  
  • Solicitations and 2 events/year plus the Annual Meeting are now, for the most part, handled by LDO (acknowledgments and fund reports pass between the two offices).
  • Budget Recommendations Due to the loss of employees in two key Administrative positions and cuts to the budget, a proposal has been made to consolidate the two Administrative positions: Friends Assistant and the Office Administrative Assistant/Secretary to the Director with 1.0 FTE Administrative Assistant II, providing a savings of .75FTE.

    Also proposed is the addition of .50 FTE Receptionist/Administrative Assistant I and reducing student GA from 1.5 to .75FTE, a savings in GA of .75 FTE.

     
    Jul-97
    Bancroft  Lib Office
    FTE
    Total
    1.0 AAI 
    $ 24,300 
    1.0 AA1
    $ 24,300 
    2.00
    $ 48,600 
    1.5 GA 
    $ 21,000 
    1.0 GA
    $ 14,000 
    2.50
    $ 35,000 
    2.50 
    $ 45,300 
    2.0
    $ 38,300 
    4.50
    $ 83,600 
    .75 PSS1 
    $ 30,200 
    0.75
    $ 30,200 
    $ 75,500 
    $ 38,300 
    5.25
    $ 113,800 
    Proposed Yr. 1: Bancroft  Lib Office
    FTE
    Total
    1.0 AAII 
    $ 27,600 
    .5 AAI 
    $ 12,700 
    1.50
    $ 40,300 
    .5 AAI 
    $ 12,700 
    $ - 
    0.50
    $ 12,700 
    .75 GA 
    $ 10,500 
    1.0 GA
    $ 14,000 
    1.75
    $ 24,500 
    2.25 
    $ 50,800 
    1.5
    $ 26,700 
    3.75
    $ 77,500 
    Proposed Yr. 2: Bancroft  Lib Office
    FTE
    Total
    .5 AAII 
    $ 14,500 
    .5 AAII
    $ 14,500 
    1.00
    $ 29,000 
    .75 GA 
    $ 10,500 
    1.0 GA
    $ 14,000 
    1.75
    $ 13,700 
    1.25 
    $ 25,000 
    1.5
    $ 28,500 
    2.75
    $ 42,700 
     
    Efficiencies

    Short Term Goals:

    Short Term Dollar Savings:
    None in salaries; savings in staff time which can be redirected to higher priority projects. Anticipate moderate savings for the cost of paper copies (currently Bancroft spends $8000 annually on Xerox paper for copiers and printers); estimated savings $2,000 annually. However, there will be an increase to telephone costs for Voicemail ports which will offset the savings in paper.

    Long Term Goals:
    With the implementation (now in-progress) of Voicemail completed, recommendation is to combine the Registration Desk with the Administrative Reception Desk and relocate to Bancroft Lobby. This would eliminate one full-time position (combined GA/Career) needed to staff both desks. Salary savings estimate $25,000.

    Salary Savings: 1.0 FTE $24,700
    Potential Reallocations: 1.0 FTE $25,000
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