Launching the Councils within the UC Berkeley Library
memo to staff from G.Lowell 8/16/99, revised 4/19/00
Overview:
The Library Councils are representative groups, which raise and discuss library-wide policy
issues and forward policy recommendations to Roundtable for
discussion, and to Cabinet for decision. Seven councils will be
created during summer 1999 as part of the Library's ongoing organizational restructuring
efforts. There are three subject councils -- Humanities, Sciences, and
Social Sciences; and four function councils -- Collections, Public Services, Technical Services, and Administrative Services.
Councils can, as needed, create task forces, sub-groups and other committees to develop
and implement policies. Members of these groups, standing or ad hoc, need not be
members of the parent council.
Once the councils are established, the Library's current roster of advisory and
implementation groups will be reviewed by the councils to determine which groups will
continue to operate as a subgroup of a specific council and which groups will be
disbanded.
As councils, task forces, sub-groups, and other committees are created, each entity must
ensure that library assistants and librarians are represented appropriately on their
respective membership rosters.
Composition:
Subject councils (Humanities, Sciences, and Social
Sciences)
Each subject council will have representatives from every library unit that manages
collections relevant to the subject of the council. More than one staff member of a library
unit may attend a specific subject council. Each subject council may add additional members
to its group, either temporarily or permanently, if unique expertise is needed. Members of
subject councils may be either library assistants or librarians. It is envisioned that the
subject councils will have more members than the function councils.
Function councils
- Public Services Council
Two representatives from each of the Subject Councils, with at least one of the
representatives from each Subject Council being a library assistant; a Systems Office
representative; a Doe Reference representative; a Doe Circulation representative;, a Doe ILS
representative; a Teaching Library representative; an NRLF representative; and the AUL and
Director of Public Services. Total standing members: 13
- Technical Services Council
Two representatives from each of the Subject Councils, with at least one of the
representatives from each Subject Council being a library assistant; a Systems Office
representative; a Technical Services representative; an NRLF representative; and the AUL and
Director of Technical Services. Total standing members: 10
- Collections Council
Two representatives from each of the Subject Councils, with each of the representatives being
a selector; a Business Services representative; a Technical Services representative; an NRLF
representative; a Preservation Department representative; and the AUL and Director of
Collections. Total standing members: 11
- Administrative Services Council
Two representatives from each of the Subject Councils, with at least one of the
representatives from each Subject Council being a library assistant; Heads of Business
Services, Human Resources Department, Space Planning & Facilities; a Development Office
representative; a Systems Office representative; and the Chief Administrative Officer. Total
standing members: 12
Representatives selected by the subject councils for membership on specific function councils
need not be official members of the subject council. Representatives from the subject
councils serving on the function councils will serve staggered, two-year terms. Each function
council may add additional members to its group, either temporarily or permanently, if unique
expertise is needed.
Affiliated Library Representation
Any affiliated library may send a representative to subject councils as appropriate. The
Affiliated Libraries, as a group, may send one representative to each of the function
councils. Affiliated Library representatives to the subject and function councils may not
vote.
Chair:
Each function council will be chaired by the appropriate Associate University Librarian (the
Chief Administrative Officer will chair the Administrative Services Council). Each subject
council will select a chair from within its own membership. Each subject council chair will
serve a term of two years.
Meeting Schedule:
It is anticipated that meetings of councils will be held at least monthly. Specific meetings
will be cancelled if there are not substantive agenda items needing to be addressed.
Communication:
Agendas for all council meetings will be e-mailed in advance to all library staff. Minutes
from all council meetings will be posted on the web in a timely fashion.
Evaluation:
At the end of one year, the Library will evaluate this council structure and make changes as
necessary.
Copyright © 2007
The Regents of the University of California. All rights reserved.
Last updated 07/05/07. Server manager: contact
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