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Filming and Photography in the UC Berkeley Library

Revised January 12, 2011

The UC Berkeley Library is home to many venues - including the Morrison Library, North Reading Room, Heyns Reading Room, and Gardner Stacks - that are often requested for a variety of campus, commercial and foreign filming and photographic purposes.

Filming of the exteriors of the UC Berkeley campus libraries is welcomed so long as the film crews do not block entrances or prevent library users from easy access to the buildings. Further campus approval for these settings should be sought from UC Berkeley Media Relations and UC Berkeley Real Estate offices.

Except as noted below, all filming requests within the libraries must be made at least one week (7 days) in advance of the requested date. Due to the large number of requests and the implications for students, faculty and staff, non-campus filming requests that include indoor locations will be considered only during hours the library is not open and only by special arrangements with The Library Administration. Requests for filming that supports The Library's mission and initiatives will be given highest priority. UC Berkeley students' film projects will be permitted in cases that a Library location is integral to the specifics of the defined assignment. Since arrangements must be coordinated with several library units, requests may be denied for any number of reasons such as availability of staff, security concerns, and facilities limitations.

Except as noted below, all photographic requests must be made at least one week (7 days) in advance of the requested date. Requests will be approved only in cases where the shoot will not disrupt or inconvenience normal library use. Common sense and consideration should be used in photographing individuals. Photographs of individuals, particularly close-ups, may be taken only with the person's express permission.

A service fee is normally charged. For non-profit and UC Berkeley-affiliated organizations, the usual charge is $100 per hour for the filming session; if the request is made by a commercial organization and/or appears complex, Real Estate Services will negotiate the fee which will be roughly $1000 per hour. These fees may change and will be confirmed before final agreement with both parties. When photographs or film are used for any commercial purpose, and certain other purposes, The Library requires credit in print and in any finished product. The Library also requires a copy of the publication or film be provided for inclusion in The Library's collections.

All requests for filming or photography in the Library should be emailed to the Library Administration at ewoods@library.berkeley.edu. Requests should be made only after review of this policy and must include purpose of filming, requested locations, preferred dates and times, number of members in the crew, and any other relevant details. Questions about other possible filming locations on campus can be directed to the UC Berkeley Office of Public Information (510-642-3734). For documentary filming, contact UC Berkeley Media Relations (510) 642-6051. For commercial filming, contact Real Estate Services (510) 642-9942

Personal photography and filming

Individuals visiting the libraries are welcome to take a few photographs or make short video clips for personal use without advance permission, except where signs are posted prohibiting this. All such activities must be carried out so as not to disturb library users or staff. The following are not permitted: use of flash, tripods, or other equipment that might cause a distraction or obstruction; blocking stairwells or exits, or otherwise impeding traffic; moving or climbing on library furniture or equipment; and taking close-up pictures of individuals without their assent.

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